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The supply of repairs & maintenance services

Muircroft Housing Association Ltd

This public procurement record has 4 releases in its history.

TenderUpdate

29 Oct 2026 at 11:32

UK4 - Tender Notice
Tender

15 Oct 2026 at 15:33

UK4 - Tender Notice
PlanningUpdate

17 Feb 2026 at 17:32

UK2 - Preliminary Market Engagement Notice
Planning

17 Feb 2026 at 17:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Muircroft Housing Association is seeking a contractor to provide repairs and maintenance services across two sheltered housing schemes in Southampton, comprising 102 one-bedroom flats for residents aged 60 and over. The work covers void repairs, from minor fixes to capital replacements such as kitchens and bathrooms; day-to-day responsive repairs at emergency, urgent and routine priorities; and a 24-hour out-of-hours emergency response linked to a Careline monitoring system. The procurement is managed by Sitemark Ltd on the housing association’s behalf. The stated service classification covers maintenance of electrical and mechanical building installations. This is a single service requirement, rather than separate lots.

The buyer invited offers through a competitive flexible procedure under an open procurement method. The tender was published on 15 October 2026 and amended on 29 October 2026. Questions were due by 12 November 2026 at 23:59, and tenders by 7 December 2026 at 23:59; electronic submission is allowed. The stated contract period is 24 May 2027 to 23 May 2032, with a possible two-year extension, taken one year at a time, at the authority’s discretion. The estimated value is £1.25 million excluding VAT and £2.1 million including VAT. The award decision was due by 31 March 2027. Evaluation weights are 35% quality response, 30% price and 35% presentation.

The contract may suit small and medium-sized businesses, and combines planned void works with responsive repairs and a round-the-clock emergency service across two sheltered housing schemes. Strong candidates will be able to manage a varied repairs workload, including minor repairs and larger kitchen or bathroom replacements, and deliver emergency, urgent and routine responses. The service also requires an out-of-hours operation connected to a Careline monitoring system. The procurement describes a staged competition: initial technical, operational and commercial proposals are followed by presentations and clarifications for shortlisted providers; the authority may also negotiate and invite a best and final offer. The stated evaluation rewards service quality and presentation alongside price, making delivery methodology, technical capability, quality assurance and mobilisation relevant areas for bidders to demonstrate.

How relevant is this notice?

Notice Information

Notice Title

The supply of repairs & maintenance services

Notice Description

Sitemark Ltd is managing a compliant public sector tender process on behalf of Muircroft Housing Association Ltd (the Contracting Authority) for the procurement of repair & maintenance services.

Lot Information

Lot 1

Renewal: Extension for 2 years (one year at a time) at the discretion of the Contracting Authority.

Planning Information

Sitemark Ltd, on behalf of the Contract Authority (MuirCroft Housing Association), is undertaking a pre-market engagement exercise in advance of procuring a main contractor to deliver void works, responsive maintenance and out-of-hours emergency response services across two sheltered housing schemes comprising 102 one-bedroom flats for residents aged 60 and over. The scope of engagement includes: • Delivery of void works ranging from minor repairs to capital replacements, such as kitchens and bathrooms • Provision of responsive day-to-day repairs covering emergency, urgent and routine priorities • A 24-hour out-of-hours emergency response service linked to a Careline monitoring system This engagement exercise is issued for information gathering purposes only and does not constitute a call for competition. Feedback received will inform the final procurement strategy, contract structure and risk allocation. Interested suppliers are invited to complete the pre-market engagement questionnaire via the e-tendering portal (https://in-tendhost.co.uk/sitemarklimited/aspx/ProjectManage/54) by 12 noon on 16 April 2026.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06568d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/102524-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£1,250,000 £1M-£10M
Lots Value
£2,100,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Oct 20264 days ago
Submission Deadline
7 Dec 20262 months to go
Future Notice Date
2 Jun 2026Expired
Award Date
Not specified
Contract Period
24 May 2027 - 23 May 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Muircroft Housing Association Ltd
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO45 4NY
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ36 Central Hampshire
Delivery Location
TLJ36 Central Hampshire
Local Authority
New Forest
Electoral Ward
Dibden & Dibden Purlieu
Westminster Constituency
New Forest East

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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