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The Provision of Promaps

Police and Crime Commissioner for South Wales

This public procurement record has 3 releases in its history.

Award

02 Mar 2026 at 14:46

UK7 - Contract Details Notice
Award

19 Feb 2026 at 14:36

UK6 - Contract Award Notice
Award

18 Feb 2026 at 13:43

UK5 - Transparency Notice
Summary of the contracting process

The contracting process involving the Police and Crime Commissioners for South Wales and Gwent, titled "The Provision of Promaps," is focused on the renewal of annual licensing and maintenance for a bespoke image capture software crucial for operational duties. The key procurement stage reached is the award stage, dated 2nd March 2026, with contract activation set to start on 15th March 2026 and ending on 14th March 2031. The procurement falls under the services category and involves a direct award approach, justified by technical reasons and intellectual property rights. Operated within the UK regions UKL17 and UKL16, this tender highlights the strategic plans of sub-central government public authorities to retain specific operational software integral to their duties.

This procurement presents a significant opportunity for small and medium enterprises, particularly those specialising in software development, as reflected by Promat I.D. Limited's successful involvement. Businesses exploring collaboration or service provision to the police sectors in software maintenance and technical support can find growth opportunities due to the specialised needs of their operations. With an emphasis on innovation and technical capability, organisations positioned to offer unique proprietary solutions stand to benefit greatly by aligning their expertise to the specific needs outlined by the police commissioners. Given the direct award procurement method, businesses with established solutions personalised for governmental or security sectors may find viable grounds for engagement and expansion.

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Notice Information

Notice Title

The Provision of Promaps

Notice Description

The renewal of annual licencing and maintenance for Promaps, a bespoke image capture software that supports operational duties.

Procurement Information

Continuation of support, maintenance and licences for existing operational software, unable to procure elsewhere due to ProMat being the only supplier to supply the Police specific application

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065719
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018532-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212328 - Image-processing software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£179,945 £100K-£500K
Contracts Value
£179,945 £100K-£500K

Notice Dates

Publication Date
2 Mar 20265 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
18 Feb 20266 months ago
Contract Period
15 Mar 2026 - 14 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Police and Crime Commissioner for South Wales
Additional Buyers

Police and Crime Commissioner for Gwent

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRIDGEND
Postcode
CF31 3SU
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Bridgend
Electoral Ward
Brackla East and Coychurch Lower
Westminster Constituency
Bridgend

Supplier Information

Number of Suppliers
1
Supplier Name

PROMAT I.D. LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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