Award

The Provision of Promaps

POLICE AND CRIME COMMISSIONER FOR SOUTH WALES

This public procurement record has 2 releases in its history.

Award

19 Feb 2026 at 14:36

UK6 - Contract Award Notice
Award

18 Feb 2026 at 13:43

UK5 - Transparency Notice
Summary of the contracting process

The procurement process initiated by the Police and Crime Commissioner for South Wales involves the direct award of a contract for the provision and maintenance of Promaps, a bespoke image capture software essential for operational duties. The contract, valued at £179,945, covers the renewal of annual licencing and maintenance, starting 15th March 2026 and ending on 14th March 2031. The procurement stage is at the award phase, with a standstill period concluding on 2nd March 2026. The legal basis for the procurement is cited under the UKPGA 2023/54. The primary industry category is services, specifically image-processing software development, which is noted to be above the threshold. The geographic delivery is required in the United Kingdom with the primary region being UKL.

This tender presents growth opportunities for businesses specialised in software development, particularly those capable of enhancing image-processing applications bespoke to policing environments. SMEs such as PROMAT I.D. LIMITED, which holds exclusive rights to provide the software, are well-suited given their ability to support, maintain, and provide licencing for this specialised application. Organisations that can leverage exclusive technical capabilities or intellectual property are encouraged to seek similar contracts, thereby expanding their footprint in the public sector technology ecosystem. This direct award process highlights the importance of unique offerings that cater to specific operational requirements unmet by other suppliers.

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Notice Information

Notice Title

The Provision of Promaps

Notice Description

The renewal of annual licencing and maintenance for Promaps, a bespoke image capture software that supports operational duties.

Procurement Information

Continuation of support, maintenance and licences for existing operational software, unable to procure elsewhere due to ProMat being the only supplier to supply the Police specific application

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065719
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015308-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72212328 - Image-processing software development services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£179,945 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Feb 20263 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
18 Feb 20264 days ago
Contract Period
15 Mar 2026 - 14 Mar 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
POLICE AND CRIME COMMISSIONER FOR SOUTH WALES
Additional Buyers

POLICE AND CRIME COMMISSIONER FOR GWENT

Contact Name
Not specified
Contact Email
procurement@gwent.police.uk, swp-procurement@south-wales.police.uk
Contact Phone
Not specified

Buyer Location

Locality
BRIDGEND
Postcode
CF31 3SU
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL53 Gwent Valleys
Delivery Location
Not specified
Local Authority
Torfaen
Electoral Ward
Llantarnam
Westminster Constituency
Torfaen

Supplier Information

Number of Suppliers
1
Supplier Name

PROMAT I.D.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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