Notice Information
Notice Title
Installation of Pay and Display Machines and Any Associated Groundworks
Notice Description
Cotswold District Council is looking to replace the current pay and display machines as they are nearing end of life. There are 15 , off-street car parks across the district with 31 Metric pay and display machines. This tender is for the purchase of 31 new machines with contactless as the only permitted payment method. There is no requirement to record vehicle registration numbers. All machines are currently mains powered however the Authority would like to consider the option of moving to alternative power supplies, therefore the requirement is split in to two types of machines. Mains powered machines Alternative powered Machines However, the Authority reserves the right to award the contract on the basis of Mains powered machines only Alternative powered Machines only Mixture of the above. Please note that this is at the sole discretion of the Authority. (Maintenance Options) Each of the 31 machines, regardless of type, will require a full maintenance provision. The maintenance element of this ITT is divided into three LOTS. Please see section 5 for further details. All Tenderer's must submit maintenance pricing for each of the three defined LOTS. Each LOT will be evaluated separately in accordance with the Assessment Criteria set out in Part A - Section 3, point 2 and on the basis of Most Advantageous Tender (MAT). The Authority intends to award the same, i.e. one maintenance option for all 31 machines and the preferred maintenance option is at the sole discretion of the Authority.
Lot Information
Lot 1
Renewal: a 4 year contract with the provision to extend for a further year.
Lot 2Renewal: a 4 year contract with the provision to extend for a further year.
Lot 3Renewal: a 4 year contract with the provision to extend for a further year.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06571c
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/035336-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK6 - Contract Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
38 - Laboratory, optical and precision equipments (excl. glasses)
51 - Installation services (except software)
63 - Supporting and auxiliary transport services; travel agencies services
-
- CPV Codes
38730000 - Parking meters
51214000 - Installation services of parking meter equipment
63712400 - Parking services
Notice Value(s)
- Tender Value
- £290,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- £519,100 £500K-£1M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 17 Apr 20261 weeks ago
- Submission Deadline
- 20 Mar 2026Expired
- Future Notice Date
- Not specified
- Award Date
- 15 Apr 20261 weeks ago
- Contract Period
- 11 May 2026 - 11 May 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active, Pending
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- COTSWOLD DISTRICT COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CIRENCESTER
- Postcode
- GL7 1PX
- Post Town
- Gloucester
- Country
- England
-
- Major Region (ITL 1)
- TLK South West (England)
- Basic Region (ITL 2)
- TLK7 Gloucestershire and Wiltshire
- Small Region (ITL 3)
- TLK73 Gloucestershire CC
- Delivery Location
- TLK13 Gloucestershire CC
-
- Local Authority
- Cotswold
- Electoral Ward
- Watermoor
- Westminster Constituency
- South Cotswolds
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/035336-2026
17th April 2026 - Contract award notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/014792-2026
18th February 2026 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-06571c-2026-04-17T15:50:25+01:00",
"date": "2026-04-17T15:50:25+01:00",
"ocid": "ocds-h6vhtk-06571c",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PHLW-4319-NLMT",
"name": "Cotswold District Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PHLW-4319-NLMT"
},
"address": {
"streetAddress": "Trinity Road",
"locality": "Cirencester",
"postalCode": "GL7 1PX",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKK13"
},
"contactPoint": {
"email": "procurement@publicagroup.uk"
},
"roles": [
"buyer"
],
"details": {
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-04869035",
"name": "Flowbird Smart City UK Limited",
"identifier": {
"scheme": "GB-COH",
"id": "04869035"
},
"address": {
"streetAddress": "10 Willis Way",
"locality": "Poole",
"postalCode": "BH15 3SS",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKK24"
},
"contactPoint": {
"email": "uk-tenders@flowbird.group"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme",
"vcse": false,
"publicServiceMissionOrganization": false,
"shelteredWorkshop": false
}
}
],
"buyer": {
"id": "GB-PPON-PHLW-4319-NLMT",
"name": "Cotswold District Council"
},
"tender": {
"id": "ocds-h6vhtk-06571c",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Installation of Pay and Display Machines and Any Associated Groundworks",
"description": "Cotswold District Council is looking to replace the current pay and display machines as they are nearing end of life. There are 15 , off-street car parks across the district with 31 Metric pay and display machines. This tender is for the purchase of 31 new machines with contactless as the only permitted payment method. There is no requirement to record vehicle registration numbers. All machines are currently mains powered however the Authority would like to consider the option of moving to alternative power supplies, therefore the requirement is split in to two types of machines. Mains powered machines Alternative powered Machines However, the Authority reserves the right to award the contract on the basis of Mains powered machines only Alternative powered Machines only Mixture of the above. Please note that this is at the sole discretion of the Authority. (Maintenance Options) Each of the 31 machines, regardless of type, will require a full maintenance provision. The maintenance element of this ITT is divided into three LOTS. Please see section 5 for further details. All Tenderer's must submit maintenance pricing for each of the three defined LOTS. Each LOT will be evaluated separately in accordance with the Assessment Criteria set out in Part A - Section 3, point 2 and on the basis of Most Advantageous Tender (MAT). The Authority intends to award the same, i.e. one maintenance option for all 31 machines and the preferred maintenance option is at the sole discretion of the Authority.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "38730000",
"description": "Parking meters"
},
{
"scheme": "CPV",
"id": "51214000",
"description": "Installation services of parking meter equipment"
},
{
"scheme": "CPV",
"id": "63712400",
"description": "Parking services"
}
],
"deliveryAddresses": [
{
"region": "UKK13",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
},
{
"id": "2",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "38730000",
"description": "Parking meters"
},
{
"scheme": "CPV",
"id": "51214000",
"description": "Installation services of parking meter equipment"
},
{
"scheme": "CPV",
"id": "63712400",
"description": "Parking services"
}
],
"deliveryAddresses": [
{
"region": "UKK13",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "2"
},
{
"id": "3",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "38730000",
"description": "Parking meters"
},
{
"scheme": "CPV",
"id": "51214000",
"description": "Installation services of parking meter equipment"
},
{
"scheme": "CPV",
"id": "63712400",
"description": "Parking services"
}
],
"deliveryAddresses": [
{
"region": "UKK13",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "3"
}
],
"value": {
"amountGross": 348000,
"amount": 290000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"aboveThreshold": true,
"submissionMethodDetails": "To express an interest and download the tender documentation, please visit; https://in-tendhost.co.uk/publicagroup/aspx/Home",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-03-20T17:00:00+00:00"
},
"enquiryPeriod": {
"endDate": "2026-03-06T23:59:59+00:00"
},
"awardPeriod": {
"endDate": "2026-04-14T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"title": "Lot 1",
"status": "complete",
"value": {
"amountGross": 0,
"amount": 0,
"currency": "GBP"
},
"awardCriteria": {
"weightingDescription": "Each Lot will be evaluated separately 40% Price 60% Quality - inclusive of 10% social value",
"criteria": [
{
"type": "price",
"name": "Simple description",
"description": "Each Lot will be evaluated separately 40% Price 60% Quality - inclusive of 10% social value"
}
]
},
"contractPeriod": {
"startDate": "2026-04-30T00:00:00+01:00",
"endDate": "2030-04-29T23:59:59+01:00",
"maxExtentDate": "2031-04-29T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "a 4 year contract with the provision to extend for a further year."
}
},
{
"id": "2",
"title": "Lot 2",
"status": "complete",
"value": {
"amountGross": 0,
"amount": 0,
"currency": "GBP"
},
"awardCriteria": {
"weightingDescription": "Each Lot will be evaluated separately 40% Price 60% Quality - inclusive of 10% social value",
"criteria": [
{
"type": "price",
"name": "Simple description",
"description": "Each Lot will be evaluated separately 40% Price 60% Quality - inclusive of 10% social value"
}
]
},
"contractPeriod": {
"startDate": "2026-04-30T00:00:00+01:00",
"endDate": "2030-04-29T23:59:59+01:00",
"maxExtentDate": "2031-04-29T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "a 4 year contract with the provision to extend for a further year."
}
},
{
"id": "3",
"title": "Lot 3",
"status": "complete",
"value": {
"amountGross": 0,
"amount": 0,
"currency": "GBP"
},
"awardCriteria": {
"weightingDescription": "Each Lot will be evaluated separately 40% Price 60% Quality - inclusive of 10% social value",
"criteria": [
{
"type": "price",
"name": "Simple description",
"description": "Each Lot will be evaluated separately 40% Price 60% Quality - inclusive of 10% social value"
}
]
},
"contractPeriod": {
"startDate": "2026-04-30T00:00:00+01:00",
"endDate": "2030-04-29T23:59:59+01:00",
"maxExtentDate": "2031-04-29T23:59:59+00:00"
},
"hasRenewal": true,
"renewal": {
"description": "a 4 year contract with the provision to extend for a further year."
}
}
],
"documents": [
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "014792-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/014792-2026",
"datePublished": "2026-02-18T13:53:30Z",
"format": "text/html"
}
]
},
"language": "en",
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"value": 4,
"relatedLot": "1"
},
{
"id": "2",
"measure": "finalStageBids",
"value": 4,
"relatedLot": "1"
},
{
"id": "3",
"measure": "smeFinalStageBids",
"value": 4,
"relatedLot": "1"
},
{
"id": "4",
"measure": "vcseFinalStageBids",
"value": 0,
"relatedLot": "1"
}
]
},
"awards": [
{
"id": "1",
"title": "LOT - 1 (Option A)",
"status": "pending",
"date": "2026-04-16T00:00:00+01:00",
"value": {
"amountGross": 622920,
"amount": 519100,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"suppliers": [
{
"id": "GB-COH-04869035",
"name": "Flowbird Smart City UK Limited"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "38730000",
"description": "Parking meters"
},
{
"scheme": "CPV",
"id": "51214000",
"description": "Installation services of parking meter equipment"
},
{
"scheme": "CPV",
"id": "63712400",
"description": "Parking services"
}
],
"relatedLot": "1"
}
],
"standstillPeriod": {
"endDate": "2026-04-28T23:59:59+01:00"
},
"contractPeriod": {
"startDate": "2026-05-12T00:00:00+01:00",
"endDate": "2030-05-11T23:59:59+01:00",
"maxExtentDate": "2031-05-11T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "12 month option to extend"
},
"relatedLots": [
"1"
],
"documents": [
{
"id": "035336-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/035336-2026",
"datePublished": "2026-04-17T15:50:25+01:00",
"format": "text/html"
}
],
"assessmentSummariesDateSent": "2026-04-17T00:00:00+01:00",
"milestones": [
{
"id": "1",
"type": "futureSignatureDate",
"dueDate": "2026-05-05T23:59:59+01:00",
"status": "scheduled"
}
]
},
{
"id": "-1",
"status": "active",
"finalStatusDate": "2026-04-17T00:00:00+01:00",
"relatedLots": [
"2",
"3"
],
"documents": [
{
"id": "035336-2026",
"documentType": "awardNotice",
"noticeType": "UK6",
"description": "Contract award notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/035336-2026",
"datePublished": "2026-04-17T15:50:25+01:00",
"format": "text/html"
}
]
}
]
}