Planning

Highways Letter Drop Services for Herefordshire Council RFI

HEREFORDSHIRE COUNCIL

This public procurement record has 2 releases in its history.

PlanningUpdate

20 Feb 2026 at 13:27

UK2 - Preliminary Market Engagement Notice
Planning

20 Feb 2026 at 13:00

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Herefordshire Council is inviting suppliers to engage in a planning process for their upcoming project titled "Highways Letter Drop Services for Herefordshire Council RFI". The procurement process is in the planning stage, aiming to gather information from the market through a Request for Information (RFI) related to print and mail distribution services. The council is looking to distribute letters informing residents and businesses about planned highway projects in Herefordshire County, including temporary road closures. The submission deadline for the RFI responses is scheduled for 13th March 2026. The contract is classified under postal and telecommunications services, printing and delivery services, and printing and distribution services, focusing on the services sector above the threshold. The procurement is planned for the region UKG11 and is designed to run from 1st June 2026 to 31st May 2029, with the potential for renewal.

This preliminary engagement offers significant opportunities for businesses providing postal, printing, and distribution services. By participating, companies can demonstrate their capability to meet the stringent requirements of delivering high-quality communication services to local communities and contribute to the efficient management of traffic information dissemination. Suppliers that specialise in large-scale print and mail operations who are equipped to handle detailed distribution logistics will find this tender particularly well-suited to their expertise. Additionally, it allows businesses to establish strong partnerships with local government, enhancing their growth prospects through substantial service contracts over several years.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Highways Letter Drop Services for Herefordshire Council RFI

Notice Description

Herefordshire Council are seeking information in form of response to an RFI from the market regarding a comprehensive print and mail distribution service to inform affected residents and business of planned highway projects, including temporary road closures and associated traffic management measures across the county. This information will assist the Council in assessing the market's capacity and developing/ finalising the requirements of any proposed solution and potential approach to market a supplier to provide

Planning Information

Suppliers are invited to review and submit their response to the RFI being published on the Procontract portal at www.supplyingthesouthwest.org.uk Project id DN807672

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06593f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/015691-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

64000000 - Postal and telecommunications services

79823000 - Printing and delivery services

79824000 - Printing and distribution services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
20 Feb 20262 days ago
Submission Deadline
Not specified
Future Notice Date
13 Mar 20263 weeks to go
Award Date
Not specified
Contract Period
31 May 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HEREFORDSHIRE COUNCIL
Contact Name
Not specified
Contact Email
commercialservices@herefordshire.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Post Town
Hereford
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG11 Herefordshire, County of
Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06593f-2026-02-20T13:27:31Z",
    "date": "2026-02-20T13:27:31Z",
    "ocid": "ocds-h6vhtk-06593f",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PDTG-2978-LHCN",
            "name": "Herefordshire Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PDTG-2978-LHCN"
            },
            "address": {
                "streetAddress": "Herefordshire Council, Plough Lane",
                "locality": "Hereford",
                "postalCode": "HR4 0LE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG11"
            },
            "contactPoint": {
                "email": "commercialservices@herefordshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PDTG-2978-LHCN",
        "name": "Herefordshire Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Suppliers are invited to review and submit their response to the RFI being published on the Procontract portal at www.supplyingthesouthwest.org.uk Project id DN807672",
                "dueDate": "2026-03-13T23:59:59Z",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "015677-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/015677-2026",
                "datePublished": "2026-02-20T13:00:43Z",
                "format": "text/html"
            },
            {
                "id": "015691-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/015691-2026",
                "datePublished": "2026-02-20T13:27:31Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN807672",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Highways Letter Drop Services for Herefordshire Council RFI",
        "description": "Herefordshire Council are seeking information in form of response to an RFI from the market regarding a comprehensive print and mail distribution service to inform affected residents and business of planned highway projects, including temporary road closures and associated traffic management measures across the county. This information will assist the Council in assessing the market's capacity and developing/ finalising the requirements of any proposed solution and potential approach to market a supplier to provide",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "64000000",
                        "description": "Postal and telecommunications services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79823000",
                        "description": "Printing and delivery services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79824000",
                        "description": "Printing and distribution services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKG11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2029-05-31T23:59:59+01:00",
                    "maxExtentDate": "2030-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "status": "planning",
        "amendments": [
            {
                "id": "015691-2026",
                "description": "Project Title amended to show RFI and make it clear this is an information request only and not an invitation to tender"
            }
        ]
    },
    "language": "en"
}