This public procurement record has 3 releases in its history.

Tender

08 Jul 2026 at 14:42

PlanningUpdate

20 Feb 2026 at 13:27

Planning

20 Feb 2026 at 13:00

Summary of the contracting process

Herefordshire Council has initiated an open procedure for a tender titled "INVITATION TO TENDER (ITT) for the provision of Letter Drop Services," focusing on postal and printing services in Hereford, United Kingdom (region UKG11). The procurement process, currently at the tender stage, invites suppliers to provide comprehensive print and mail distribution services to inform residents and businesses of roadworks and closures. With an estimated contract value of £300,000 (gross value £360,000), the contract will begin on 24th September 2026 and may be extended twice up to a total period of three years. Key dates for interested parties include the tender submission deadline on 3rd August 2026 and the enquiry period closure on 24th July 2026. The tender’s competitive bidding invites electronic submissions in English via the Supplying the Southwest Portal.

This opportunity offers significant potential for growth, especially for businesses specialising in postal and printing services. With an award criterion favoring quality at 60% and price at 40%, firms with innovative and efficient service delivery models will likely stand out. Businesses with experience in large-scale communication projects, particularly those involving geographically targeted distribution, will be well-suited to apply. The contract promotes local engagement, making it an ideal opportunity for service providers seeking to establish or enhance their footprint in the public sector within the Herefordshire region.

How relevant is this notice?

Notice Title

INVITATION TO TENDER (ITT) for the provision of Letter Drop Services

Notice Description

As part of its duties, Herefordshire Council oversees and manages various highways, maintenance and public realm related projects. As part of our statutory and community engagement responsibilities, affected residents and businesses of any closures or road works must be informed of these works in advance through timely, accurate, and geographically targeted communication. Herefordshire Council are seeking a supplier to provide a comprehensive print and mail distribution service to support these communications.

Lot Information

Lot 1

Renewal: The contract may be extended twice for up to 1 year

Planning Information

Suppliers are invited to review and submit their response to the RFI being published on the Procontract portal at www.supplyingthesouthwest.org.uk Project id DN807672

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06593f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/064339-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

64112000 - Postal services related to letters

79800000 - Printing and related services

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
8 Jul 20262 weeks ago
Submission Deadline
3 Aug 20262 weeks to go
Future Notice Date
13 Mar 2026Expired
Award Date
Not specified
Contract Period
23 Sep 2026 - 23 Sep 2027 6-12 months
Recurrence
2029-07-02

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
HEREFORDSHIRE COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HEREFORD
Postcode
HR4 0LE
Post Town
Hereford
Country
England

Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG11 Herefordshire, County of
Delivery Location
TLG11 Herefordshire, County of

Local Authority
Herefordshire, County of
Electoral Ward
Widemarsh
Westminster Constituency
Hereford and South Herefordshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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