Conditions of Participation for upcoming Tender for the Servicing and Maintenance of Lifts

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0659c5-2026-02-23T09:30:18Z",
    "date": "2026-02-23T09:30:18Z",
    "ocid": "ocds-h6vhtk-0659c5",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PNBW-6182-MLVN",
            "name": "Nottingham Community Housing Association Limited",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PNBW-6182-MLVN"
            },
            "address": {
                "streetAddress": "Clifton Place, 9 Fairham Brook Drive",
                "locality": "Nottingham",
                "postalCode": "NG11 8PY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF14"
            },
            "contactPoint": {
                "name": "Rebecca Hoey",
                "email": "rebecca.hoey@ncha.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.ncha.org.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PNBW-6182-MLVN",
        "name": "Nottingham Community Housing Association Limited"
    },
    "planning": {
        "noEngagementNoticeRationale": "NCHA understand our requirements as we currently have a contract in place, which is due to expire later this year. We do not believe it would be beneficial to carry out preliminary market engagement for this particular procurement."
    },
    "tender": {
        "id": "NCHA202611",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Conditions of Participation for upcoming Tender for the Servicing and Maintenance of Lifts",
        "description": "Nottingham Community Housing Association (\"NCHA\") wish to appoint an experienced and competent service provider to undertake servicing, maintenance, repair and refurbishment of lifts and lifting equipment at properties owned/managed by NCHA, to include passenger lifts, goods lifts, stair lifts, through floor lifts and hoists. ** This is a conditions of participation stage, if you are interested in this opportunity, please request the document via the My Tenders portal below ** https://www.mytenders.co.uk/Register_V2/Supplier_Register.aspx",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "42416100",
                        "description": "Lifts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "98390000",
                        "description": "Other services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50750000",
                        "description": "Lift-maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45313100",
                        "description": "Lift installation work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42416120",
                        "description": "Goods lifts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "42416130",
                        "description": "Mechanical lifts"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKF",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 4200000,
            "amount": 3500000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Stage One - Conditions of Participation Procurement Specific Questionnaire (PSQ) Bidders will be required to complete a Procurement Specific Questionnaire (PSQ) to demonstrate their financial standing and technical ability. Responses will be evaluated in accordance with the criteria set out on the PSQ. Stage Two - Invitation to Tender (Competitive Flexible Stage) Shortlisted bidders who have passed the COP stage, will be issued the tender pack, and invited to submit a full tender response. Stage Three - Clarification Meetings (if required) Where necessary, shortlisted bidders may be invited to attend a Clarification Meeting. These meetings if required will clarify certain points of the suppliers bid. Stage Four - Contract Award The contract will be awarded to the Bidder submitting the Most Advantageous Tender (MAT). This will be scored based on a price/ quality % split, which will be detailed in the ITT."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "** This is a conditions of participation stage, if you are interested in this opportunity, please request the document via the My Tenders portal below ** https://www.mytenders.co.uk/Register_V2/Supplier_Register.aspx",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-03-16T12:00:00+00:00",
        "enquiryPeriod": {
            "endDate": "2026-03-13T12:00:00+00:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-29T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 4200000,
                    "amount": 3500000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Including 10% social value",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "The minimum turnover requirements for this will be 2x the annual contract value."
                        },
                        {
                            "type": "technical",
                            "description": "Please refer to the Procurement Specific Questionnaire for further details"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-06T00:00:00+01:00",
                    "endDate": "2029-07-05T23:59:59+01:00",
                    "maxExtentDate": "2034-07-05T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "This contract is likely to be split as follows 3+3+2"
                }
            }
        ],
        "documents": [
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "The documents will be provided by the My Tenders portal."
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "015904-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/015904-2026",
                "datePublished": "2026-02-23T09:30:18Z",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}