Heating & Water Term Contracts for Repairs & Maintenance

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-065aee-2026-06-04T15:16:49+01:00",
    "date": "2026-06-04T15:16:49+01:00",
    "ocid": "ocds-h6vhtk-065aee",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PXTW-7647-VDLV",
            "name": "London Borough of Southwark",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PXTW-7647-VDLV"
            },
            "address": {
                "streetAddress": "Southwark Council",
                "locality": "London",
                "postalCode": "SE1 2QH",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI44"
            },
            "contactPoint": {
                "name": "Precious Eyo",
                "email": "AMPT@southwark.gov.uk",
                "telephone": "+44 7763218688"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.southwark.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PXTW-7647-VDLV",
        "name": "London Borough of Southwark"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "We hosted market engagement events in mid-October 2025 and invited (via this original notice) expressions of interest from capable and experienced suppliers who wish to attend and contribute feedback. We are now holding a further and final market event via webinar on: Thursday 12th March 2025 11am-12pm If you would like to participate, please contact us at ampt@southwark.gov.uk",
                "dueDate": "2026-03-11T23:59:59+00:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "016439-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/016439-2026",
                "datePublished": "2026-02-24T12:18:52Z",
                "format": "text/html"
            },
            {
                "id": "048171-2026",
                "documentType": "plannedProcurementNotice",
                "noticeType": "UK1",
                "description": "Pipeline notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/048171-2026",
                "datePublished": "2026-05-22T15:56:03+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "DN788422",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Heating & Water Term Contracts for Repairs & Maintenance",
        "description": "This Heating and Water Repairs and Maintenance Services contracts procurement is segregated into (5) lots: Lot 1 Individual Heating Lot 2 Communal Heating Lot 3 Water Hygiene Lot 4 Building Energy Management Systems (BEMS) Lot 5 Temporary Boilers Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas and therefore two contracts. For these Lots, Suppliers will be required to submit only one bid but will be automatically eligible for award in either of the two regions and are therefore not required to indicate a preferred region.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45232141",
                        "description": "Heating works"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45232141",
                        "description": "Heating works"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45259000",
                        "description": "Repair and maintenance of plant"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45300000",
                        "description": "Building installation work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "45232141",
                        "description": "Heating works"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKI44",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "5"
            }
        ],
        "value": {
            "amountGross": 307200000,
            "amount": 256000000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "works",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2032-03-31T23:59:59+01:00",
                    "maxExtentDate": "2037-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "active",
                "title": "Individual Heating",
                "description": "Service, repair, boiler installation and gas safety checks.",
                "value": {
                    "amountGross": 135900000,
                    "amount": 113250000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Assessment of Method Statement Responses. Site Visits will form part of the assessment methodology as further detailed within the tender documentation. Social value shall be included and weighted at 10 percent of the Quality weighting.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Contained within PSQ Documentation"
                        },
                        {
                            "type": "technical",
                            "description": "Contained within PSQ Documentation"
                        }
                    ]
                },
                "renewal": {
                    "description": "The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority's sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years"
                },
                "hasOptions": true,
                "options": {
                    "description": "Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded contracts for each of these Lots. It must be noted that the successful Suppliers for Lot 1 Individual Heating will be contractually required to provide a back up delivery service to Lot 2 Communal Heating, and vice versa. This will be reflected in the price documentation for the Tender phase. Further detail on the award methodology is provided in the PSQ Guidance Document."
                }
            },
            {
                "id": "2",
                "title": "Communal Heating",
                "description": "Service, repair and planned preventative maintenance of all heating networks.",
                "status": "active",
                "value": {
                    "amountGross": 128330000,
                    "amount": 106940000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Assessment of Method Statement Responses. Site Visits will also be undertaken as part of the assessment methodology. Further detail is included within the tender documentation. Social value shall be included and weighted at 10 percent of the Quality weighting.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Contained within PSQ Documentation"
                        },
                        {
                            "type": "technical",
                            "description": "Contained within PSQ Documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2032-03-31T23:59:59+01:00",
                    "maxExtentDate": "2037-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority's sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years."
                },
                "hasOptions": true,
                "options": {
                    "description": "This procurement is segregated into (5) lots: Lot 1 Individual Heating, Lot 2 Communal Heating, Lot 3 Water Hygiene, Lot 4 Building Energy Management Systems (BEMS) and Lot 5 Temporary Boilers. Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded to each of these Lots. It must be noted that the successful Suppliers for Lot 1 Individual Heating will be contractually required to provide a back up delivery service to Lot 2 Communal Heating, and vice versa. This will be reflected in the price documentation for the Tender Phase. Further detail on the award methodology is provided in the PSQ Guidance Document."
                }
            },
            {
                "id": "3",
                "title": "Water Hygiene",
                "description": "Service, repair and planned preventative maintenance of all communal water equipment.",
                "status": "active",
                "value": {
                    "amountGross": 30390000,
                    "amount": 25330000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Assessment of Method Statement Responses. Site Visits will also be undertaken as part of the assessment methodology. Further detail is included within the tender documentation. Social value shall be included and weighted at 10 percent of the Quality weighting.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Contained within PSQ Documentation"
                        },
                        {
                            "type": "technical",
                            "description": "Contained within PSQ Documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2032-03-31T23:59:59+01:00",
                    "maxExtentDate": "2037-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority's sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years."
                },
                "hasOptions": true,
                "options": {
                    "description": "Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded contracts for each of these Lots. Further detail on the award methodology is provided in the PSQ Guidance Document."
                }
            },
            {
                "id": "4",
                "title": "Building Energy Management Systems",
                "description": "Maintenance, repair, monitoring of all BEMS and installation of equipment as required.",
                "status": "active",
                "value": {
                    "amountGross": 3830000,
                    "amount": 3190000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Assessment of Method Statement Responses. Social value shall be included and weighted at 10 percent of the Quality weighting.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Contained within PSQ Documentation"
                        },
                        {
                            "type": "technical",
                            "description": "Contained within PSQ Documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2032-03-31T23:59:59+01:00",
                    "maxExtentDate": "2037-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority's sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years."
                }
            },
            {
                "id": "5",
                "title": "Temporary Boilers",
                "description": "Swift deployment and maintenance of containerised boiler plant on a hire basis.",
                "status": "active",
                "value": {
                    "amountGross": 8750000,
                    "amount": 7290000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price",
                            "name": "Price",
                            "numbers": [
                                {
                                    "number": 30,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Assessment of Method Statement Responses. Social value shall be included and weighted at 10 percent of the Quality weighting.",
                            "numbers": [
                                {
                                    "number": 70,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Contained within PSQ Documentation"
                        },
                        {
                            "type": "technical",
                            "description": "Contained within PSQ Documentation"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2027-04-01T00:00:00+01:00",
                    "endDate": "2032-03-31T23:59:59+01:00",
                    "maxExtentDate": "2037-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority's sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-06-01T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procurementMethod": "selective",
        "procedure": {
            "features": "This is a two stage procedure comprising a Selection Phase containing Procurement Specific Questionnaire (PSQ) documentation followed by a Tender Phase evaluating Quality and Price. Following assessment of responses to the PSQ, a short list of the top five highest scoring potential suppliers will be drawn up per lot. The shortlisted suppliers will be selected to participate in the Invitation to Tender (ITT) phase. Suppliers are therefore only to complete the PSQ Stage documentation by the set deadline."
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-07-09T12:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-06-30T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2027-02-18T23:59:59+00:00"
        },
        "lotDetails": {
            "awardCriteriaDetails": "This procurement is segregated into (5) lots: Lot 1 Individual Heating, Lot 2 Communal Heating, Lot 3 Water Hygiene, Lot 4 Building Energy Management Systems (BEMS) and Lot 5 Temporary Boilers. Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded contracts for each of these Lots. One contractor shall be awarded a contract for Lot 4. The three highest scoring contractors shall be awarded contracts for Lot 5 with allocated of work as noted in the tender documentation. It must be noted that the successful Suppliers for Lot 1 Individual Heating will be contractually required to provide a back up delivery service to Lot 2 Communal Heating, and vice versa. This will be reflected in the price documentation for the Tender phase. Further detail on the award methodology is provided in the PSQ Guidance Document."
        },
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "052916-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/052916-2026",
                "datePublished": "2026-06-04T15:16:49+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2036-04-30T23:59:59+01:00"
                }
            ]
        },
        "contractTerms": {
            "financialTerms": "Set out in the draft contract terms"
        },
        "riskDetails": "The following risks have been identified that would impact the performance of the Contract, where the impact cannot be known at this stage but may relate to a Contract Change Notice if the risk was to materialise: Risk of legislative changes, regulatory changes or changes in law during the term of a Contract Risk of unforeseen changes to delivery/operational standards Risk of changes in technology, IT solutions or systems Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services Risk of unforeseen circumstances that cause the value of the Contract to increase (previous examples include BREXIT, war, pandemic and the cost of living crisis) Risk of unforeseen political impact Risk of unforeseen increase in property volume."
    },
    "language": "en"
}