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Heating & Water Term Contracts for Repairs & Maintenance

London Borough of Southwark

This public procurement record has 3 releases in its history.

Tender

04 Jun 2026 at 15:16

UK4 - Tender Notice
Planning

22 May 2026 at 15:56

UK1 - Pipeline Notice
Planning

24 Feb 2026 at 12:18

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Southwark has initiated a public procurement process for "Heating & Water Term Contracts for Repairs & Maintenance," focusing on various areas including Individual Heating, Communal Heating, Water Hygiene, Building Energy Management Systems (BEMS), and Temporary Boilers. The procurement falls under the industry category of works and will be conducted in the region of UKI44, United Kingdom. This tender is currently in the tender stage with a competitive flexible procedure. The due date for expressions of interest is 9th July 2026, with the enquiry period concluding on 30th June 2026. The overall contract value is estimated at £256,000,000, with a gross amount of £307,200,000. The procurement allows electronic submissions in English, and the contracts are planned to commence in April 2027.

This tender presents a significant opportunity for businesses, particularly those specialising in heating and water repairs and installation, seeking to expand their operations within the public sector. Small and medium enterprises (SMEs) are encouraged to participate as the suitability criteria acknowledge SMEs. The tender process involves a two-stage procedure, beginning with a Procurement Specific Questionnaire (PSQ) and followed by a Tender Phase focusing on Quality and Price. Businesses capable of delivering service, repair, and maintenance for heating and water systems will find the geographic divisions offer multiple contract opportunities, allowing for potential regional coverage within the Greater London area. This procurement offers a long-term contract of up to ten years, including renewal options, thus providing a stable client base and revenue stream for successful bidders.

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Notice Information

Notice Title

Heating & Water Term Contracts for Repairs & Maintenance

Notice Description

This Heating and Water Repairs and Maintenance Services contracts procurement is segregated into (5) lots: Lot 1 Individual Heating Lot 2 Communal Heating Lot 3 Water Hygiene Lot 4 Building Energy Management Systems (BEMS) Lot 5 Temporary Boilers Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas and therefore two contracts. For these Lots, Suppliers will be required to submit only one bid but will be automatically eligible for award in either of the two regions and are therefore not required to indicate a preferred region.

Lot Information

Individual Heating

Service, repair, boiler installation and gas safety checks.

Options: Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded contracts for each of these Lots. It must be noted that the successful Suppliers for Lot 1 Individual Heating will be contractually required to provide a back up delivery service to Lot 2 Communal Heating, and vice versa. This will be reflected in the price documentation for the Tender phase. Further detail on the award methodology is provided in the PSQ Guidance Document.

Renewal: The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority's sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years

Communal Heating

Service, repair and planned preventative maintenance of all heating networks.

Options: This procurement is segregated into (5) lots: Lot 1 Individual Heating, Lot 2 Communal Heating, Lot 3 Water Hygiene, Lot 4 Building Energy Management Systems (BEMS) and Lot 5 Temporary Boilers. Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded to each of these Lots. It must be noted that the successful Suppliers for Lot 1 Individual Heating will be contractually required to provide a back up delivery service to Lot 2 Communal Heating, and vice versa. This will be reflected in the price documentation for the Tender Phase. Further detail on the award methodology is provided in the PSQ Guidance Document.

Renewal: The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority's sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.

Water Hygiene

Service, repair and planned preventative maintenance of all communal water equipment.

Options: Lot 1, Lot 2 and Lot 3 are further segregated into two geographic areas. Two Suppliers shall therefore be awarded contracts for each of these Lots. Further detail on the award methodology is provided in the PSQ Guidance Document.

Renewal: The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority's sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.

Building Energy Management Systems

Maintenance, repair, monitoring of all BEMS and installation of equipment as required.

Renewal: The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority's sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.

Temporary Boilers

Swift deployment and maintenance of containerised boiler plant on a hire basis.

Renewal: The contract will run for a period of five years to commence in April 2027, and will then include the option, at the Authority's sole discretion, to extend by up to five years, through the implementation of the extensions. The maximum duration of the contract is therefore ten years.

Planning Information

We hosted market engagement events in mid-October 2025 and invited (via this original notice) expressions of interest from capable and experienced suppliers who wish to attend and contribute feedback. We are now holding a further and final market event via webinar on: Thursday 12th March 2025 11am-12pm If you would like to participate, please contact us at ampt@southwark.gov.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065aee
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/052916-2026
Current Stage
Tender
All Stages
Planning, Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

CPV Codes

45232141 - Heating works

45259000 - Repair and maintenance of plant

45300000 - Building installation work

Notice Value(s)

Tender Value
£256,000,000 £100M-£1B
Lots Value
£256,000,000 £100M-£1B
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jun 20262 months ago
Submission Deadline
30 Jun 2026Expired
Future Notice Date
1 Jun 2026Expired
Award Date
Not specified
Contract Period
1 Apr 2027 - 31 Mar 2032 Over 5 years
Recurrence
2036-04-30

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Southwark
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SE1 2QH
Postcode Area
South East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI44 Lewisham and Southwark
Delivery Location
TLI44 Lewisham and Southwark
Local Authority
Southwark
Electoral Ward
London Bridge & West Bermondsey
Westminster Constituency
Bermondsey and Old Southwark

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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