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Museum AV Software

Ipswich Borough Council

This public procurement record has 2 releases in its history.

Award

07 Sep 2026 at 12:12

UK7 - Contract Details Notice
Tender

25 Feb 2026 at 14:18

UK4 - Tender Notice
Summary of the contracting process

Ipswich Borough Council procured audio-visual software for Ipswich Museum, including associated audio equipment accessories and repair and maintenance services for audio equipment. The requirement is a service supporting the museum’s audio-visual operation rather than a general IT software purchase. The work is connected with Ipswich and the museum’s facilities there. The council is the buying organisation and the requirement was treated as a service procurement. The selected supplier, Jam Creative Studios Ltd, is an SME based in Cowbridge. Businesses active in museum audio-visual systems, specialist AV software, equipment accessories, and related maintenance services would find this a relevant buyer and requirement to track.

This completed procurement used an open procedure. The tender submission deadline was 27 March 2026 at 11:00, with clarification questions due by 17 March 2026 at 14:00; the award period ended on 1 April 2026. The requirement was evaluated on 60% price and 40% quality. Jam Creative Studios Ltd was awarded the single lot. The contract was signed on 14 August 2026 and is active from that date to 1 August 2027, with a maximum extent date of 1 August 2028. The estimated tender value was £176,000 excluding VAT, or £211,200 including VAT. The signed contract value is £156,915 excluding VAT, or £188,298 including VAT. The contract includes a 12-month defect period and a renewal provision.

This award demonstrates a defined demand from Ipswich Borough Council for museum audio-visual software supported by equipment accessories and audio-equipment maintenance. A credible competitor for a future requirement would need to combine software capability with practical understanding of AV equipment in a public museum environment, including installation, support, fault resolution and ongoing maintenance. The evaluation balance shows that both price and the quality of the proposed service mattered, so suppliers would need a technically sound delivery model as well as competitive pricing. The incumbent is an SME, indicating that the requirement can be delivered by a focused specialist rather than only by a large national provider. Relevant suppliers should be able to evidence comparable AV or cultural-sector work, reliable support capacity and quality controls.

How relevant is this notice?

Notice Information

Notice Title

Museum AV Software

Notice Description

Ipswich Borough Council are currently out to tender for the provision of Audio Visual Software for the Ipswich Museum. This opportunity is available in the 'Current Tenders' area of portal. Interested parties are invited to express their interest to gain full access to the tender documentation. The deadline date for submissions of the tender is 25th March 2026 @ 11:00hrs. Please note late returns will NOT be permitted The deadline for clarification questions is 17th March 2026 @ 14:00 which must be generated via the correspondence option on the website

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065c26
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/084341-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

32 - Radio, television, communication, telecommunication and related equipment

50 - Repair and maintenance services

CPV Codes

32351300 - Audio equipment accessories

50342000 - Repair and maintenance services of audio equipment

Notice Value(s)

Tender Value
£176,000 £100K-£500K
Lots Value
£176,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£156,915 £100K-£500K

Notice Dates

Publication Date
7 Sep 20261 months ago
Submission Deadline
27 Mar 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
14 Aug 2026 - 1 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Ipswich Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IPSWICH
Postcode
IP1 2DE
Postcode Area
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
TLH14 Suffolk CC
Local Authority
Ipswich
Electoral Ward
Gipping
Westminster Constituency
Ipswich

Supplier Information

Number of Suppliers
1
Supplier Name

Jam Creative Studios Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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