Planning

SU64(26) REQUEST FOR INFORMATION - Laboratory & Hazardous Substance Management System for Swansea University

SWANSEA UNIVERSITY

This public procurement record has 2 releases in its history.

PlanningUpdate

18 Mar 2026 at 12:06

UK2 - Preliminary Market Engagement Notice
Planning

25 Feb 2026 at 16:57

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Swansea University is engaging in a public procurement process to acquire an integrated Laboratory & Hazardous Substance Management System. Currently in the planning stage, this procurement seeks preliminary market engagement from suppliers until 19th March 2026, with suppliers asked to submit their responses via etenderwales BravoSolution. The Open Tender documentation drafting will begin on 15th April 2026, with the tender process expected to be advertised by 20th May 2026. Despite the planning status, Swansea University is actively conducting a Request For Information (RFI) to gather insights from industry providers in the software package and information systems sector. The project is aligned with Welsh devolved regulations and involves a projected contract value of 240,000 GBP for a three-year period, starting in September 2026, with extension options available.

This tender presents significant opportunities for businesses specialising in IT services, particularly those offering consulting, software development, internet, and support services. Given the nature of the contract, it is well-suited for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) that demonstrate proven experience in the successful implementation and integration of management systems. Companies participating have the opportunity to influence the tender specifications, potentially positioning themselves strategically for business growth through secured contracts with a prominent educational institution. The engagement period offers an ideal platform to showcase expertise, strengthen market presence, and contribute innovative solutions tailored to Swansea University's needs.

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Notice Information

Notice Title

SU64(26) REQUEST FOR INFORMATION - Laboratory & Hazardous Substance Management System for Swansea University

Notice Description

Swansea University wishes to advertise this Request For Information as a Preliminary Market Engagement tool, to reach out to current market providers of integrated Laboratory and Hazardous Substance Management systems, with proven experience of successfully implementing and integrating a management system. Please note that this is NOT a tender process but an information gathering process, to allow a more-informed Open Tender process to be run later in 2026, with the intention to award a 3 year contract with the option to extend for 2 years on a 1 + 1 year basis. Please see the RFI documents provided within project 32109 and itt 123064 on etenderwales BravoSolution and note that participation is ONLY via a completed 2. SU64(26) RFI Questions & Response Document which must be uploaded on the etenderwales BravoSolution website by the 09:00 Thursday 19th March 2026 extended deadline. https://etenderwales.ukp.app.jaggaer.com/web/login.shtml Suppliers should submit any queries via the Message Board facility on etenderwales BravoSolution by 12:00 noon on Tuesday 10th March 2026 to allow responses to be built into their submitted document as we do not wish to extend this deadline, as this may compromise the timing of the planned Open Tender process later this year. Swansea University reserve the right to approach participating supplier for further information as a result of this exercise, in order to further clarify details which would facilitate the drafting of tender documents, due to commence from Wednesday 15th April 2026. Thank you for your interest and participation.

Planning Information

All RFI responses to this pre-market engagement process should be submitted via the etenderwales BravoSolution project 32109 itt 123064 by 09:00 on Thursday 19th March. All received information will then be considered by the internal stakeholder group up until Wednesday 15th April 2026, at which point the drafting of the Open Tender documents will commence - therefore Swansea University reserves the right to approach participating suppliers for further clarification up until that date, which may facilitate drafting the tender documentation. The intention is to then advertise on sell2wales and publish on etenderwales BravoSolution, that Open Tender process by 20th May 2026 in order for to award a 3 year (with 1 +1 extension options) contract by 1st September 2026. Please note that Swansea University reserve the right to amend these dates, as well as the option to vary, delay or cancel the proposed resultant tender process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065c94
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/024517-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£240,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Mar 20261 months ago
Submission Deadline
Not specified
Future Notice Date
20 May 20264 weeks to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWANSEA UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA2 8PP
Post Town
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL17 Bridgend and Neath Port Talbot, TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Sketty
Westminster Constituency
Swansea West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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