Highway Infrastructure Cleaning

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-065ca0-2026-02-25T18:05:25Z",
    "date": "2026-02-25T18:05:25Z",
    "ocid": "ocds-h6vhtk-065ca0",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGMD-1353-PZVX",
            "name": "West Midlands Combined Authority",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGMD-1353-PZVX"
            },
            "address": {
                "streetAddress": "16 Summer Lane",
                "locality": "Birmingham",
                "postalCode": "B19 3SD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG31"
            },
            "contactPoint": {
                "email": "procurement.team@wmca.org.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGMD-1353-PZVX",
        "name": "West Midlands Combined Authority"
    },
    "planning": {
        "noEngagementNoticeRationale": "A preliminary market engagement notice has been published, this can be found here: https://www.find-tender.service.gov.uk/Notice/002164-2026?origin=Dashboard"
    },
    "tender": {
        "id": "PRT-ITS-WPG-2026-0010",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Highway Infrastructure Cleaning",
        "description": "This contract is for the provision of highway infrastructure cleaning across TFWM's asset portfolio within the West Midlands Region (highway infrastructure, bus stations, park & ride sites and any information placement requirements). There are 5 key areas aligned with the requirements set out in this specification, these are; - Highway Infrastructure Cleaning - Bus Station Cleaning - Park & Ride Cleaning - Timetable Maintenance - Information Placement The cleaning methodology will differ significantly between asset types and the Service Provider is expected to propose the most efficient methods, whilst maintaining the high standards that TfWM and its customers expect. The Service Provider will provide TfWM with a number of dedicated operatives and vehicles, complete with a suitable smart mobile communication system that is compatible with TfWM's asset management IT system for the electronic upload of data relating to cleaning and auditing. The Service Provider is required to have an operational base which is located such that the response times required by this specification can be achieved without exception. WMCA would suggest that in order to meet these response times across the region, the base would need to be located no more than 5 miles from the West Midlands border. TfWM has made a commitment to and is working to develop good practice in infrastructure sustainability, including green and sustainable technologies in the design, refurbishment and maintenance of transport infrastructure facilities. The Service Provider will be required to demonstrate a commitment to sustainability by integrating sustainable development into their operating practices and culture throughout the Contract. This can be achieved by using low fuel consumption and emissions vehicles, optimising visits to each site, recycling of waste materials, disposing of any controlled waste in an approved manner, work with reusable components, using innovative designs and green technology or ethically sourced materials.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "34928440",
                        "description": "Bus-stop posts"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44212321",
                        "description": "Bus shelters"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45452000",
                        "description": "Exterior cleaning work for buildings"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 27600000,
            "amount": 23000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "utilities"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "To access tender documents, please firstly register on Proactis, WMCA's e-tendering platform. Registration link below; https://procontract.due-north.com/Login Once registered and logged in, please use the below link to directly access the ITT activity: https://procontract.due-north.com/Procurer/Advert/View?advertId=7ee4e307-4512-f111-813c-005056b64545&fromAdvertEvent=True",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-04-03T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-03-11T17:00:00Z"
        },
        "awardPeriod": {
            "endDate": "2026-05-01T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 27600000,
                    "amount": 23000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Bidders must already have, or commit to obtain prior to the commencement of the contract, the levels of insurance cover indicated below: Employer's (Compulsory) Liability Insurance = PS10,000,000 Public Liability Insurance = PS10,000,000 Professional Indemnity Insurance = PS5,000,000 Product Liability Insurance = PS10,000,000 Bidders must complete WMCA's Financial Risk Assessment Tool and engage with WMCA prior to the end of the clarification period, if showing as 'Flag as Risk' or 'Fail' on any metrics."
                        },
                        {
                            "type": "technical",
                            "description": "Bidders must confirm that they have the human and technical resources to perform the contract to ensure compliance with the General Data Protection Regulation (GDPR). Bidders must confirm if they are a 'relevant commercial organisation' as defined in the Modern Slavery Act 2015 and if yes, must confirm that they are compliant with the annual reporting requirements contained within Section 54 of the Act. Bidders must confirm that they would be prepared to pay the real living wage if they are successful in winning this contract."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-01T00:00:00+01:00",
                    "endDate": "2031-03-31T23:59:59+01:00",
                    "maxExtentDate": "2036-03-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will include two (2) optional extension periods in 1 x 3-year and 1 x 2-year increments. The final, potential end date if all extensions are invoked will be 31st March 2036."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "017120-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/017120-2026",
                "datePublished": "2026-02-25T18:05:25Z",
                "format": "text/html"
            }
        ],
        "riskDetails": "The below risks have been identified but, the likelihood of the risk materialising, or the impact if it did materialise, are not yet quantifiable. Should one or more of these risks materialise, a subsequent modification to the public contract under paragraph 5 of Schedule 8 to the PA2023 (modification of contract following materialisation of a known risk) may be undertaken. Risk Escalation of international conflicts / Increase of trade tariffs / Emergence of Epidemic/Pandemic . Impact to satisfactory performance of the contract Significant rise in costs or lack of availability of equipment and materials. Why it is not possible to address within the contract Cannot predict availability issues, contracts can cover increased costs to a point, however not significant rises."
    },
    "language": "en"
}