Planning

Committee Management System

LONDON BOROUGH OF HAMMERSMITH AND FUHAM

This public procurement record has 2 releases in its history.

PlanningUpdate

26 Feb 2026 at 10:26

UK2 - Preliminary Market Engagement Notice
Planning

26 Feb 2026 at 10:22

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Hammersmith and Fulham is in the planning stage of procuring a Committee Management System, aimed at enhancing their committee service for both customers and staff. The procurement is categorised under goods, specifically software packages and information systems, and is valued at £40,000. The potential contract, suitable for SMEs, is set to start on 1 January 2027 and conclude by 31 December 2029. An engagement milestone is scheduled, with interested suppliers required to complete a Market Engagement Exercise Questionnaire by 12 March 2026. This exercise serves as preparatory work towards a formal tender process, with forthcoming notices expected on the same date.

This procurement presents lucrative opportunities for businesses specialising in software development and information systems. Firms equipped with solutions enhancing committee management services will find this contract especially aligned with their offerings. SMEs with innovative systems can leverage this engagement phase to showcase their capabilities, potentially leading to a fruitful partnership with the council. The market engagement exercise ensures that suppliers have the opportunity to demonstrate their solutions and gain vital insights into the council’s specific needs, paving the way for them to contribute significantly to public service improvements.

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Notice Information

Notice Title

Committee Management System

Notice Description

The London Borough of Hammersmith and Fulham Council is conducting a market engagement exercise to explore available products that could enhance the delivery of the council's Committee Management service for both customers and staff. This exercise forms part of our preparatory work for a potential procurement of Committee Management Software.

Planning Information

Suppliers interested in participating in this preliminary market engagement exercise will required to complete a Market Engagement Exercise Questionnaire accessible via the capital eSourcing portal.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-065cc1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/017189-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£40,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
26 Feb 20263 days ago
Submission Deadline
Not specified
Future Notice Date
12 Mar 20262 weeks to go
Award Date
Not specified
Contract Period
1 Jan 2027 - 31 Dec 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HAMMERSMITH AND FUHAM
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W6 9JU
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Hammersmith and Fulham
Electoral Ward
Hammersmith Broadway
Westminster Constituency
Hammersmith and Chiswick

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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