Award

RecordPoint - Records365 licensing contract 36 months

ARTS COUNCIL OF WALES

This public procurement record has 1 release in its history.

Award

03 Mar 2026 at 13:11

UK7 - Contract Details Notice
Summary of the contracting process

The Arts Council of Wales has concluded a procurement process for a licensing contract of the Records365 cloud solution, aimed at managing SharePoint online content. Located in Cardiff, United Kingdom, the council operates under Welsh devolved regulations. The contract, valued at £51,908.62 including VAT, spans 36 months, from 1st March 2026 to 28th February 2029. Following a successful proof of concept, the contract has been awarded directly under the legal basis UKPGA 2023/54, using a procurement method classified as below threshold without competition. The industry category is IT services, specifically consulting, software development, Internet, and support, with delivery focused within the region UKL2.

This procurement process presents significant opportunities for businesses involved in providing IT services, particularly those specialising in records management and cloud solutions. Although the contract has been awarded, similar opportunities may arise due to the demonstrated need for specialised services in SharePoint content management. SMEs and providers of IT consultancy, software development, and support can look to future tenders from public authorities like the Arts Council of Wales. Understanding this procurement and the associated direct method can inform strategic approaches to securing similar contracts in IT and services industries.

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Notice Information

Notice Title

RecordPoint - Records365 licensing contract 36 months

Notice Description

Licensing contract for use of Records365 cloud solution for records management of SharePoint online content. Contract awarded after successful proof of concept. Contract awarded of PS51,908.62 inc VAT for 36 months contract for use of the Records365 platform. March 1st 2026 - February 28th 2029.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0660d1
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018918-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£43,257 Under £100K

Notice Dates

Publication Date
3 Mar 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Dec 20253 months ago
Contract Period
1 Mar 2026 - 28 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ARTS COUNCIL OF WALES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF10 5AL
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Butetown
Westminster Constituency
Cardiff South and Penarth

Supplier Information

Number of Suppliers
1
Supplier Name

RECORDPOINT SOFTWARE (EMEA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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