Planning

Westminster City Council - Market Engagement for Fleet Management and Vehicle Leasing

WESTMINSTER CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

03 Mar 2026 at 13:25

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Westminster City Council is undertaking a procurement process for fleet management and vehicle leasing, currently at the planning stage. The council requires management for its fleet of approximately 40 vehicles, alongside acquiring hybrid and electric lease vehicles and handling administrative tasks such as fuel cards and fines. Interested organisations can engage through the City of Westminster Procurement and Contracts portal, with the deadline for market engagement responses set for 25 March 2026. The procurement process will proceed under UK legislation 2023/54, aiming to finalise the procurement strategy by the end of 2026.

This tender represents significant opportunities for businesses in fleet management and vehicle leasing, particularly those providing hybrid or electric vehicles. Companies boasting expertise in vehicle maintenance, transport services, and fleet administration are well-suited to compete. Small and medium-sized enterprises (SMEs) are encouraged to participate, as the project includes provisions for SMEs and may be renewable after the initial contract period ending in 2031. Engaging in the preliminary market research and providing feedback on the procurement proposal will enable businesses to shape the final procurement solution and potentially secure future contracts.

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Notice Information

Notice Title

Westminster City Council - Market Engagement for Fleet Management and Vehicle Leasing

Notice Description

Westminster City Council (WCC) are currently exploring options to re-procure the Council's Fleet Management and Vehicle Leasing services. The Council currently has a fleet of approximately 40 vehicles and there is a requirement to potentially outsource; the management of these vehicles, the acquisition of a broad range of hybrid & electric lease vehicles and fleet management administration tasks such as fuel cards, speeding fines, congestion charges etc. To aid us in the design of future services, the Council are issuing a market engagement questionnaire, so we can review and refine our final procurement solution. This exercise is not a call for competition and does not commit WCC to carry out any procurement exercises in relation to this project. Responding to the questionnaire does not confer any advantage or disadvantage to organisations and / or individuals in respect of any future procurement exercise that may take place. WCC will not be responsible for any costs or expenses incurred in responding to this questionnaire or any other related market engagement activity. All written responses will be reviewed and respondents feedback from this engagement will inform, test and develop the procurement strategy and current thinking for the final solution which is expected to be within 2026 - procurement route still to be defined. This market engagement opportunity is accessible via our City of Westminster Procurement and Contracts portal ("the Portal"), please visit https://wcc.ukp.app.jaggaer.com and register your account to view the questionnaire.

Planning Information

This market engagement opportunity is accessible via our City of Westminster Procurement and Contracts portal ("the Portal"), please visit https://wcc.ukp.app.jaggaer.com and register your account. Please then search for P774 Westminster City Council - Market Engagement for Fleet Management and Vehicle Leasing / SQ_30189

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0660d7
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018928-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

50 - Repair and maintenance services

60 - Transport services (excl. Waste transport)

CPV Codes

34100000 - Motor vehicles

50111000 - Fleet management, repair and maintenance services

60000000 - Transport services (excl. Waste transport)

60100000 - Road transport services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
3 Mar 20261 months ago
Submission Deadline
Not specified
Future Notice Date
25 Mar 2026Expired
Award Date
Not specified
Contract Period
30 Sep 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTMINSTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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