Tender

Healthy Lifestyle Caseload Management System

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

09 Mar 2026 at 16:19

UK4 - Tender Notice
Summary of the contracting process

The Portsmouth City Council is seeking tenders for a Healthy Lifestyle Caseload Management System, tailored towards enhancing health and wellbeing in Portsmouth, where outcomes are currently below the national average. Health challenges are significant among specific demographics, necessitating the procurement of effective solutions. The tender belongs to the software package and information systems category, with a location focus in Portsmouth, UKJ31, United Kingdom. The contracting process follows an open procedure with procurement documents made available from 9th March 2026, leading up to the award on 12th June 2026, and a contract starting on 1st February 2027. Key dates include a tender return deadline on 10th April 2026 and final tender evaluation by 1st May 2026.

This tender presents numerous opportunities for growth, especially for businesses specialising in health management software solutions. With an estimated contract value of £458,223, suppliers with experience in managing healthcare caseloads and improving data analytics can considerably benefit from participating. Businesses offering quality solutions are likely to excel, given the weighted evaluation criteria prioritising quality at 70%. Companies with robust economic, legal, and technical capacity as outlined in the procurement specifications have an ideal chance to compete and secure this contract, which includes renewal options that could extend up to 2034.

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Notice Information

Notice Title

Healthy Lifestyle Caseload Management System

Notice Description

Portsmouth City Council ('the council') is inviting tenders from a select list of suitably qualified and experienced suppliers to provide a Healthy Lifestyle Caseload Management System. This contract is being procured by Portsmouth City Council being a contracting authority as defined by section 2 of the Procurement Act 2023. Health and wellbeing in Portsmouth is generally worse than the national average. Furthermore, inequalities are evident with some population groups and communities experiencing significantly poorer health and wellbeing outcomes than others. The Portsmouth Wellbeing Service offers support to residents to address multiple unhealthy risk factors, such as smoking, physical inactivity, obesity, unhealthy blood pressure and alcohol consumption. The Wellbeing Service in an inhouse service within Portsmouth City Council which screens all clients for smoking status, BMI (weight and height), physical activity levels, alcohol consumption - as well as using the Edinburgh Warwick scale to support with emotional wellbeing. The Wellbeing Service engaged with over 2,500 individuals (referrals of 5,000 individuals) in the 2023/24 financial year referred from the hospital (including maternity services), GPs and self-referrals. The service proactively targets groups recognised as experiencing higher smoking prevalence including routine and manual workers, areas of deprivation as well as works with partners to improve reach to people with mental illness. The council currently use QuitManager provided by Bionical. This procurement timetable is indicative and, while the council does not intend to depart from it, it reserves the right to do so at any time. 1. Contract notice published on FTS - 9th March 2026 2. Procurement documents available on In-tend - 9th March 2026 3. Supplier briefing -- w/c 16th March (TBC) 4. Deadline for requests for clarification - 27th March 2026 17:00 5. Tender return deadline - 10th April 2026 17:00 6. Evaluation of tenders completed - 1st May 2026 7. Demonstration - w/c 11th May 2026 8. Issue Assessment Summaries - 2nd June 2026 9. Standstill period - 2nd June 2026 10. Contract award - 12th June 2026 11. Implementation phase - 1st July 2026 12. Start of Contract / Go Live Date - 1st February 2027

Lot Information

Lot 1

Options: Portsmouth City Council reserves the right to purchase additional licences as required.

Renewal: The contract term will be for 5 years with options to extend in increments to be agreed up to a maximum of 2 years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0665a3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/021031-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£458,223 £100K-£500K
Lots Value
£458,223 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
9 Mar 20265 days ago
Submission Deadline
10 Apr 20264 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Jun 2026 - 31 Jan 2032 Over 5 years
Recurrence
2033-03-10

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PORTSMOUTH
Postcode
PO1 2AL
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ31 Portsmouth
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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