Notice Information
Notice Title
Welsh Pre-Operative Digital System
Notice Description
Digital Health and Care Wales (DHCW) is undertaking a preliminary market engagement exercise in relation to an intended procurement for an all-Wales Pre-Operative Digital System. DHCW is exploring the market for a national digital solution to standardise and modernise the pre-operative assessment process across NHS Wales. Current pre-operative assessment arrangements are fragmented, with variation across Health Boards and a combination of paper-based processes and local digital solutions. This creates delays, duplication of effort, limited data sharing, and can contribute to late cancellations and underutilised theatre capacity. The proposed solution is intended to support early health screening at the point of listing for surgery, enable risk stratification, support remote pre-assessment where appropriate, improve patient experience, and provide structured data to support audit, benchmarking, and service planning across Wales. Interoperability with existing NHS Wales systems and data platforms will be a core requirement. The Authority is seeking a solution that is able to, as a minimum: * Be delivered on an all-Wales basis to support consistent processes, data sharing and regional working. * Support completion of a national health screening questionnaire when a patient is listed for surgery, with responses immediately available to clinical and administrative staff (e.g., via dashboards). * Support risk stratification based on questionnaire outputs to assist with appropriate site selection and timely progression through the pathway. * Enable patients to complete the questionnaire in multiple settings, including at home and in clinical environments. * Support digital inclusion so that lack of access does not prevent data collection,risk stratification, or access to information and support. * Capture and store data in a structured format suitable for use in national data repositories and for visibility to staff involved in the pre-surgical pathway (including those not directly using the solution).
Planning Information
DHCW will run a structured, voluntary preliminary market engagement process. Suppliers are invited to express interest by email, following which DHCW will issue the Supplier Briefing document and the Pre‑Operative Assessment (POA) – Electronic System Requirements. An online supplier engagement event will be held via Microsoft Teams on Wednesday 25th March 2026 at 9:30am. Following the market engagement session, DHCW will offer optional one‑to‑one (1‑1) online clarification sessions with individual suppliers, each lasting 45 minutes, scheduled consecutively and concluding by 5:00pm on the same day. These sessions will be used to clarify points arising from the engagement event and will take place before the submission of written feedback. Suppliers will then be invited to submit written feedback by 12:00pm (midday) on 10th April 2026. Feedback will be used to inform and refine DHCW’s requirements and procurement approach. Participation is voluntary and will not be a condition of, or confer any advantage in, any future procurement process. To participate, suppliers should submit their expression of interest by email to Laura Panes, Strategic Commercial Manager laura.panes@wales.nhs.uk by 12:00pm on 24th March 2026.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-06667b
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/021393-2026
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- UK2 - Preliminary Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
98 - Other community, social and personal services
-
- CPV Codes
48000000 - Software package and information systems
72000000 - IT services: consulting, software development, Internet and support
98000000 - Other community, social and personal services
Notice Value(s)
- Tender Value
- £5,000,000 £1M-£10M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 10 Mar 20264 days ago
- Submission Deadline
- Not specified
- Future Notice Date
- 1 May 20262 months to go
- Award Date
- Not specified
- Contract Period
- 1 Jan 2027 - 31 Dec 2032 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Planning
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- DIGITAL HEALTH & CARE WALES
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- CARDIFF
- Postcode
- CF11 9AD
- Post Town
- Cardiff
- Country
- Wales
-
- Major Region (ITL 1)
- TLL Wales
- Basic Region (ITL 2)
- TLL5 South East Wales
- Small Region (ITL 3)
- TLL52 Cardiff and Vale of Glamorgan
- Delivery Location
- TLL Wales
-
- Local Authority
- Cardiff
- Electoral Ward
- Riverside
- Westminster Constituency
- Cardiff West
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/021393-2026
10th March 2026 - Preliminary market engagement notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-06667b-2026-03-10T14:51:23Z",
"date": "2026-03-10T14:51:23Z",
"ocid": "ocds-h6vhtk-06667b",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PHXM-8593-WBPZ",
"name": "Digital Health & Care Wales",
"identifier": {
"scheme": "GB-PPON",
"id": "PHXM-8593-WBPZ"
},
"address": {
"streetAddress": "Ty Glan-yr-Afon",
"locality": "Cardiff",
"postalCode": "CF11 9AD",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKL22"
},
"contactPoint": {
"name": "Stacey Jones",
"email": "Stacey.Jones10@wales.nhs.uk",
"telephone": "+442920502108"
},
"roles": [
"buyer"
],
"details": {
"url": "https://dhcw.nhs.wales/",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
},
{
"id": "GB-WLS",
"scheme": "UK_CA_DEVOLVED_REGULATIONS",
"description": "Welsh devolved regulations apply"
}
]
}
}
],
"buyer": {
"id": "GB-PPON-PHXM-8593-WBPZ",
"name": "Digital Health & Care Wales"
},
"planning": {
"milestones": [
{
"id": "engagement",
"type": "engagement",
"description": "DHCW will run a structured, voluntary preliminary market engagement process. Suppliers are invited to express interest by email, following which DHCW will issue the Supplier Briefing document and the Pre-Operative Assessment (POA) - Electronic System Requirements. An online supplier engagement event will be held via Microsoft Teams on Wednesday 25th March 2026 at 9:30am. Following the market engagement session, DHCW will offer optional one-to-one (1-1) online clarification sessions with individual suppliers, each lasting 45 minutes, scheduled consecutively and concluding by 5:00pm on the same day. These sessions will be used to clarify points arising from the engagement event and will take place before the submission of written feedback. Suppliers will then be invited to submit written feedback by 12:00pm (midday) on 10th April 2026. Feedback will be used to inform and refine DHCW's requirements and procurement approach. Participation is voluntary and will not be a condition of, or confer any advantage in, any future procurement process. To participate, suppliers should submit their expression of interest by email to Laura Panes, Strategic Commercial Manager laura.panes@wales.nhs.uk by 12:00pm on 24th March 2026.",
"dueDate": "2026-03-24T23:59:59+00:00",
"status": "scheduled"
}
],
"documents": [
{
"id": "021393-2026",
"documentType": "marketEngagementNotice",
"noticeType": "UK2",
"description": "Preliminary market engagement notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/021393-2026",
"datePublished": "2026-03-10T14:51:23Z",
"format": "text/html"
}
]
},
"tender": {
"id": "ocds-h6vhtk-06667b",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Welsh Pre-Operative Digital System",
"description": "Digital Health and Care Wales (DHCW) is undertaking a preliminary market engagement exercise in relation to an intended procurement for an all-Wales Pre-Operative Digital System. DHCW is exploring the market for a national digital solution to standardise and modernise the pre-operative assessment process across NHS Wales. Current pre-operative assessment arrangements are fragmented, with variation across Health Boards and a combination of paper-based processes and local digital solutions. This creates delays, duplication of effort, limited data sharing, and can contribute to late cancellations and underutilised theatre capacity. The proposed solution is intended to support early health screening at the point of listing for surgery, enable risk stratification, support remote pre-assessment where appropriate, improve patient experience, and provide structured data to support audit, benchmarking, and service planning across Wales. Interoperability with existing NHS Wales systems and data platforms will be a core requirement. The Authority is seeking a solution that is able to, as a minimum: * Be delivered on an all-Wales basis to support consistent processes, data sharing and regional working. * Support completion of a national health screening questionnaire when a patient is listed for surgery, with responses immediately available to clinical and administrative staff (e.g., via dashboards). * Support risk stratification based on questionnaire outputs to assist with appropriate site selection and timely progression through the pathway. * Enable patients to complete the questionnaire in multiple settings, including at home and in clinical environments. * Support digital inclusion so that lack of access does not prevent data collection,risk stratification, or access to information and support. * Capture and store data in a structured format suitable for use in national data repositories and for visibility to staff involved in the pre-surgical pathway (including those not directly using the solution).",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "72000000",
"description": "IT services: consulting, software development, Internet and support"
},
{
"scheme": "CPV",
"id": "98000000",
"description": "Other community, social and personal services"
},
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
}
],
"deliveryAddresses": [
{
"region": "UKL",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 6000000,
"amount": 5000000,
"currency": "GBP"
},
"mainProcurementCategory": "services",
"aboveThreshold": true,
"lots": [
{
"id": "1",
"suitability": {
"sme": true
},
"contractPeriod": {
"startDate": "2027-01-01T00:00:00+00:00",
"endDate": "2032-12-31T23:59:59+00:00",
"maxExtentDate": "2034-12-31T23:59:59+00:00"
},
"hasRenewal": true,
"status": "planning"
}
],
"communication": {
"futureNoticeDate": "2026-05-01T23:59:59+01:00"
},
"status": "planning"
},
"language": "en"
}