Planning

Market Engagement - Events Equipment

HULL CITY COUNCIL

This public procurement record has 3 releases in its history.

PlanningUpdate

25 Mar 2026 at 09:20

UK2 - Preliminary Market Engagement Notice
PlanningUpdate

13 Mar 2026 at 08:45

UK2 - Preliminary Market Engagement Notice
Planning

11 Mar 2026 at 15:02

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Hull City Council is in the procurement planning stage conducting market engagement for the hire and installation of events equipment, including barriers, fences, marquees, and furniture, within the services category. The council, a sub-central government public authority located at The Guildhall, Alfred Gelder Street, Hull (postcode HU1 2AA), United Kingdom, is offering this virtual engagement exercise via MS Teams on 1 April 2026 from 3 pm to 4 pm. Interested parties should email procurementteam@hullcc.gov.uk to book their place or respond via Yortender. Furthermore, participants are encouraged to complete the attached questionnaire via Yortender by 12 pm on 8 April 2026. The procurement is valued at £720,000 gross and aims to issue future notice on 27 April 2026.

This procurement tender represents a significant opportunity for businesses specialising in event services, installation work, and safety equipment in the Hull region, United Kingdom. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are well-suited to compete. With a planned contract period beginning on 1 August 2026 and extending up to 31 July 2029, with options for renewal until 2030, businesses have the potential to secure long-term growth through consistent work and partnership with Hull City Council. The engagement offers valuable insights into the requirements and expectations, helping businesses align their services with public sector needs.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Market Engagement - Events Equipment

Notice Description

Hull City Council are carrying out a market engagement exercise in relation to the re-procurement of the hire of events equipment and installation services including barriers, blocks, fences, marquees, furniture and other equipment. The market engagement event will be held to provide information on the procurement exercise and project requirements and aims. The event is being held virtually via MS Teams on 1 April 2026 between 3pm-4pm. To book your place please email - procurementteam@hullcc.gov.uk or reply via the messaging portal within Yortender. Please include the subject header- Events Equipment Marketing Engagement and confirm the email address to send the Teams invite to.

Planning Information

https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103565&TID=100108758&B=

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066768
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027127-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

35 - Security, fire-fighting, police and defence equipment

37 - Musical instruments, sport goods, games, toys, handicraft, art materials and accessories

45 - Construction work

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

34928300 - Safety barriers

34928310 - Safety fencing

35113100 - Site-safety equipment

35113300 - Safety installations

37416000 - Leisure equipment

45340000 - Fencing, railing and safety equipment installation work

79952000 - Event services

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Mar 20261 months ago
Submission Deadline
Not specified
Future Notice Date
27 Apr 2026Expired
Award Date
Not specified
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HULL CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HULL
Postcode
HU1 2AA
Post Town
Hull
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE1 East Yorkshire and Northern Lincolnshire
Small Region (ITL 3)
TLE11 Kingston upon Hull, City of
Delivery Location
TLE11 Kingston upon Hull, City of
Local Authority
Kingston upon Hull, City of
Electoral Ward
St Andrew's & Docklands
Westminster Constituency
Kingston upon Hull West and Haltemprice

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-066768-2026-03-25T09:20:13Z",
    "date": "2026-03-25T09:20:13Z",
    "ocid": "ocds-h6vhtk-066768",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PRNP-1874-YZZR",
            "name": "Hull City Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PRNP-1874-YZZR"
            },
            "address": {
                "streetAddress": "The Guildhall, Alfred Gelder Street",
                "locality": "Hull",
                "postalCode": "HU1 2AA",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKE11"
            },
            "contactPoint": {
                "name": "Claire Willingham",
                "email": "c.willingham@hullcc.gov.uk",
                "telephone": "+44 1482616052"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.hull.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PRNP-1874-YZZR",
        "name": "Hull City Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103565&TID=100108758&B=",
                "dueDate": "2026-04-01T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "021871-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/021871-2026",
                "datePublished": "2026-03-11T15:02:38Z",
                "format": "text/html"
            },
            {
                "id": "022660-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/022660-2026",
                "datePublished": "2026-03-13T08:45:40Z",
                "format": "text/html"
            },
            {
                "id": "027127-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/027127-2026",
                "datePublished": "2026-03-25T09:20:13Z",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "CW/2025",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Market Engagement - Events Equipment",
        "description": "Hull City Council are carrying out a market engagement exercise in relation to the re-procurement of the hire of events equipment and installation services including barriers, blocks, fences, marquees, furniture and other equipment. The market engagement event will be held to provide information on the procurement exercise and project requirements and aims. The event is being held virtually via MS Teams on 1 April 2026 between 3pm-4pm. To book your place please email - procurementteam@hullcc.gov.uk or reply via the messaging portal within Yortender. Please include the subject header- Events Equipment Marketing Engagement and confirm the email address to send the Teams invite to.",
        "items": [
            {
                "id": "LOT-0000",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79952000",
                        "description": "Event services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34928300",
                        "description": "Safety barriers"
                    },
                    {
                        "scheme": "CPV",
                        "id": "34928310",
                        "description": "Safety fencing"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35113100",
                        "description": "Site-safety equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "35113300",
                        "description": "Safety installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "37416000",
                        "description": "Leisure equipment"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45340000",
                        "description": "Fencing, railing and safety equipment installation work"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKE11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKE11",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "LOT-0000"
            }
        ],
        "value": {
            "amountGross": 720000,
            "amount": 600000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "LOT-0000",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-08-01T00:00:00Z",
                    "endDate": "2029-07-31T23:59:59+01:00",
                    "maxExtentDate": "2030-07-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-04-27T23:59:59+01:00"
        },
        "status": "planning",
        "amendments": [
            {
                "id": "022660-2026",
                "description": "The original notice was advertised as lots, the revised notice has removed the lots element."
            },
            {
                "id": "027127-2026",
                "description": "In addition to the market engagement event advertised to take place virtually via MS Teams on the 1 April 2026 3pm-4pm. Please kindly complete the questionnaire attached in Yortender and return this document to us, via YORtender by 12pm 8 April 2026."
            }
        ]
    },
    "language": "en"
}