Planning

Ealing Council Festivals and Events Tender 2026-2031

LONDON BOROUGH OF EALING COUNCIL

This public procurement record has 1 release in its history.

Planning

12 Mar 2026 at 10:09

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

The London Borough of Ealing Council is initiating a tender for the "Ealing Council Festivals and Events Tender 2026-2031," aimed at managing Ealing Summer Festivals and Ealing's Place Services from 1st September 2026 to 31st August 2031, with the possibility of a one-year extension. As part of the planning stage in the procurement process, a market engagement questionnaire is due by 10th April 2026. This procurement opportunity falls under the services category, specifically for festival and event organisation. This contract is located in London, United Kingdom, and encompasses cultural and community events. Interested suppliers should engage with Ealing Council via Atamis, the e-tendering system, to provide insights on innovative approaches for event delivery and audience experience. The procurement method involves a potential light-touch regime applicable to sub-central government authorities.

This tender presents significant opportunities for businesses in event management and festival organisation services, particularly those with expertise in cultural event coordination. Organisations specialised in infrastructure provision, safety compliance, community engagement, and programme development for large-scale events are well-suited to compete for this contract. With a gross value of £4,896,000, the contract is suitable for SMEs and voluntary/community sector enterprises, promoting business growth in the region. Participating businesses will have the chance to implement innovative and sustainable practices, expanding their portfolio in a vibrant and culturally rich market. Collaboration through the Council's engagement process enables suppliers to understand the market capacities and contribute to the optimisation of future service delivery.

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Notice Information

Notice Title

Ealing Council Festivals and Events Tender 2026-2031

Notice Description

Ealing Council is seeking to appoint an external events company to take on management of (A) Ealing Summer Festivals and (B) Ealing's Place Services (Events) from 1 September 2026 for 5 years to 31 August 2031 with the option to extend one year to 31 August 2032 (max 6-year contract). These two services will be combined in a single Ealing Festivals & Events contract. Management of the two services consists in: C. Ealing Summer Festivals (ESF) i) Managing the festival site: provision of infrastructure (e.g. staging, fencing, tech, sanitary facilities), security, health & safety, community liaison, etc. ii) Programming and developing the programme: a mixture of in-house production for some festivals (e.g. Jazz, Blues, Comedy) and contracting with external events companies for others. D. Place Services (Events) i) Processing applications and permissions for approximately 150 events and activities a year in parks and public places, ranging from festivals and sports events to fitness classes, dog walking, and street parties. ii) Co-ordinating the monthly Ealing Safety Advisory Group and ensuring that approved events take place in compliance with health and safety legislation and industry best practice. The Council is seeking to engage with the market ahead of a potential procurement opportunity for the delivery of the above services, a major cultural and community event attracting thousands attendees annually. The Authority intends to explore innovative, sustainable and cost-effective approaches to event delivery, programming, production, and audience experience. This engagement aims to understand market capacity, capability, delivery models, risks, and opportunities to inform the upcoming procurement. Please complete the attached Pre Market Engagement Questionnaire and return to the Council by the deadline. Please find below link to Atamis e- tendering system which you will need to register yourself in order to view the pre market engagement questionnaire. Atamis link: https://ealinglbc-atamis.my.site.com/login Once registered, you will need to look up the "Ealing Council Festivals and Events Tender 2026-2031 ; Ref 232628ES" opportunity to view the attachment/questionnaire. Clarifications and questions regarding this pre market engagement process should be raised via the messaging system on the e-tendering portal Atamis (under this named opportunity under project ref - C0642), alternatively if you have any problems or technical difficulties accessing the portal you may email support@atamis.co.uk/ tel : 029 2280 9277, however all questions and answers will be published via Atamis to ensure transparency.

Planning Information

Please refer to the attachment "Pre Market Engagement Questionnaire" for further details.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06680a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/022176-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

79952100 - Cultural event organisation services

79953000 - Festival organisation services

Notice Value(s)

Tender Value
£4,080,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Mar 20262 days ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 20263 months to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF EALING COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W5 2HL
Post Town
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI73 Ealing
Delivery Location
Not specified
Local Authority
Ealing
Electoral Ward
Ealing Broadway
Westminster Constituency
Ealing Central and Acton

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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