Notice Information
Notice Title
NCC1604 Contract for the provision of a Collections Management System for Archives
Notice Description
Northumberland Archives is the county's archive service, responsible for collecting records relating to the history of Northumberland, its communities and people. We acquire a wide range of archives from both official and private sources relating to almost all aspects of the history of Northumberland, which are made available to the public in our Study Centres. The Archives manages the descriptive catalogue of its holdings through a Collection Management System (CMS), providing both back-end management for staff, and front-end access for the public. Almost the entirety of our holdings (6 miles worth or records stored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows our customers to search or browse archival descriptions in order to request material to view in our Study Centres.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-066bf4
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/060829-2026
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- UK7 - Contract Details Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Below threshold - open competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
-
- CPV Codes
48000000 - Software package and information systems
92500000 - Library, archives, museums and other cultural services
92512000 - Archive services
Notice Value(s)
- Tender Value
- £100,000 £100K-£500K
- Lots Value
- £100,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £30,800 Under £100K
Notice Dates
- Publication Date
- 29 Jun 20262 weeks ago
- Submission Deadline
- 14 Apr 2026Expired
- Future Notice Date
- Not specified
- Award Date
- 22 Jun 20263 weeks ago
- Contract Period
- 31 Aug 2026 - 31 Aug 2030 4-5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Complete
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NORTHUMBERLAND COUNTY COUNCIL
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- MORPETH
- Postcode
- NE61 2EF
- Post Town
- Newcastle upon Tyne
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC42 Northumberland
- Delivery Location
- TLC21 Northumberland
-
- Local Authority
- Northumberland
- Electoral Ward
- Morpeth Kirkhill
- Westminster Constituency
- North Northumberland
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/060829-2026
29th June 2026 - Contract details notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/023933-2026
17th March 2026 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-066bf4-2026-06-29T14:49:50+01:00",
"date": "2026-06-29T14:49:50+01:00",
"ocid": "ocds-h6vhtk-066bf4",
"initiationType": "tender",
"parties": [
{
"id": "GB-PPON-PJJX-1133-JRGV",
"name": "Northumberland County Council",
"identifier": {
"scheme": "GB-PPON",
"id": "PJJX-1133-JRGV"
},
"address": {
"streetAddress": "County Hall",
"locality": "Morpeth",
"postalCode": "NE61 2EF",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKC21"
},
"contactPoint": {
"email": "CCPS@northumberland.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://www.northumberland.gov.uk",
"classifications": [
{
"id": "publicAuthoritySubCentralGovernment",
"scheme": "UK_CA_TYPE",
"description": "Public authority - sub-central government"
}
]
}
},
{
"id": "GB-COH-09152120",
"name": "METADATIS LTD",
"identifier": {
"scheme": "GB-COH",
"id": "09152120"
},
"additionalIdentifiers": [
{
"scheme": "GB-PPON",
"id": "PWRP-8393-YGYZ"
}
],
"address": {
"streetAddress": "100 Main Street",
"locality": "Evesham",
"postalCode": "WR11 7UF",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKG12"
},
"contactPoint": {
"email": "finance@metadatis.com"
},
"roles": [
"supplier"
],
"details": {
"url": "https://metadatis.com/",
"scale": "sme",
"vcse": false
}
}
],
"buyer": {
"id": "GB-PPON-PJJX-1133-JRGV",
"name": "Northumberland County Council"
},
"tender": {
"id": "OPEN2026479",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "NCC1604 Contract for the provision of a Collections Management System for Archives",
"description": "Northumberland Archives is the county's archive service, responsible for collecting records relating to the history of Northumberland, its communities and people. We acquire a wide range of archives from both official and private sources relating to almost all aspects of the history of Northumberland, which are made available to the public in our Study Centres. The Archives manages the descriptive catalogue of its holdings through a Collection Management System (CMS), providing both back-end management for staff, and front-end access for the public. Almost the entirety of our holdings (6 miles worth or records stored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows our customers to search or browse archival descriptions in order to request material to view in our Study Centres.",
"status": "complete",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
{
"scheme": "CPV",
"id": "92500000",
"description": "Library, archives, museums and other cultural services"
}
],
"deliveryAddresses": [
{
"region": "UKC21",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 120000,
"amount": 100000,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Below threshold - open competition",
"mainProcurementCategory": "services",
"aboveThreshold": false,
"submissionMethodDetails": "Tenders must be submitted electronically via the Open system: www.open.org",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed"
},
"tenderPeriod": {
"endDate": "2026-04-14T12:00:00+01:00"
},
"enquiryPeriod": {
"endDate": "2026-04-03T12:00:00+01:00"
},
"lots": [
{
"id": "1",
"status": "complete",
"value": {
"amountGross": 120000,
"amount": 100000,
"currency": "GBP"
},
"contractPeriod": {
"startDate": "2026-05-01T00:00:00+01:00",
"endDate": "2030-04-30T23:59:59+01:00",
"maxExtentDate": "2031-04-30T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Optional 12 month extension"
},
"awardCriteria": {
"description": "Quality Pass/fail Quality 60% Price 40%"
}
}
],
"documents": [
{
"id": "023933-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/023933-2026",
"datePublished": "2026-03-17T11:11:22Z",
"format": "text/html"
}
]
},
"language": "en",
"awards": [
{
"id": "1",
"status": "active",
"mainProcurementCategory": "services",
"suppliers": [
{
"id": "GB-COH-09152120",
"name": "METADATIS LTD"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "92512000",
"description": "Archive services"
}
],
"deliveryAddresses": [
{
"region": "UKC21",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"relatedLots": [
"1"
]
}
],
"contracts": [
{
"id": "1",
"awardID": "1",
"title": "NCC1604 Contract for the provision of a Collections Management System for Archives",
"status": "active",
"period": {
"startDate": "2026-09-01T00:00:00+01:00",
"endDate": "2030-08-31T23:59:59+01:00",
"maxExtentDate": "2031-08-31T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "1 optional extension with written notice"
},
"value": {
"amountGross": 36960,
"amount": 30800,
"currency": "GBP"
},
"aboveThreshold": false,
"dateSigned": "2026-06-23T00:00:00+01:00",
"documents": [
{
"id": "060829-2026",
"documentType": "contractNotice",
"noticeType": "UK7",
"description": "Contract details notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/060829-2026",
"datePublished": "2026-06-29T14:49:50+01:00",
"format": "text/html"
}
]
}
]
}