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Framework Agreement for the provision of Service and Testing of Air Conditioning and Ventilation Systems

Staffordshire County Council

This public procurement record has 3 releases in its history.

Award

30 Jun 2026 at 11:02

UK7 - Contract Details Notice
Award

10 Jun 2026 at 11:58

UK6 - Contract Award Notice
Tender

17 Mar 2026 at 13:12

UK4 - Tender Notice
Summary of the contracting process

The buying organisation, Staffordshire County Council, has completed the procurement process for a "Framework Agreement for the provision of Service and Testing of Air Conditioning and Ventilation Systems." The tender focused on industry services concerning air conditioning and ventilation systems maintenance, covering areas including Staffordshire, Cheshire, Lancashire, Derbyshire, and the West Midlands. The procurement utilized an open method within the framework agreement, concluded on 30th June 2026, with Key Integrated Services (Maintenance) Limited being the awarded supplier. The contract becomes active from 1st July 2026 and runs until 30th June 2028, with a potential extension up to 2030.

The contract presents significant opportunities for businesses specializing in mechanical and electrical services, particularly those focusing on Heating, Ventilation, and Air Conditioning (HVAC) systems. SMEs with expertise in air-conditioning installation and maintenance, including TM44 energy surveys and emergency callout services, will find this framework highly advantageous. The framework's nature allows direct engagement with local authority facilities, offering growth potential for enterprises capable of handling responsive and preventative maintenance for diverse properties, including educational institutions, civic buildings, and fire services. The demand for accredited contractors with proficiency in health and safety and other technical qualifications creates a robust platform for suitable businesses to expand their footprint in the public sector infrastructure services.

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Notice Information

Notice Title

Framework Agreement for the provision of Service and Testing of Air Conditioning and Ventilation Systems

Notice Description

This contract is for the both the planned preventative and the responsive maintenance of Air Conditioning & Ventilation equipment, included but not limited to Air Conditioning, Air Handling Units, Heat Recovery Systems and Extract Systems and all associated ducting and dampers. There is also a requirement to carry out TM44 Energy Surveys at sites which have air conditioning and ventilation systems exceeding 12kW of cooling. As required by Article 9 of the Energy Performance of Buildings (Certificates and Inspections) Regulation 2007 these will be surveyed and assessed for operation and performance. A 24/7 callout facility is required to deliver responsive maintenance with a 4-hour response limit. This framework is to enable the servicing of Staffordshire County Council's Corporate properties and LEA Maintained Schools. Additionally, should it be beneficial, the Contract Managing Agent may use the framework for some or all of its customers' 200+ Academy, Fire Service and other properties. There are currently approximately 188 properties on contract that are expected to be transferred to this framework. Most are in Staffordshire, with a small number located in Cheshire, Lancashire, Derbyshire and the West Midlands. The properties include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.

Lot Information

Lot 1

Renewal: 2 x 1 years to extend to 30th June 2029 and 30th June 2030

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-066c31
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/061109-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

50 - Repair and maintenance services

71 - Architectural, construction, engineering and inspection services

CPV Codes

45331200 - Ventilation and air-conditioning installation work

45331220 - Air-conditioning installation work

50000000 - Repair and maintenance services

71315410 - Inspection of ventilation system

Notice Value(s)

Tender Value
£1,400,000 £1M-£10M
Lots Value
£1,400,000 £1M-£10M
Awards Value
£1,400,000 £1M-£10M
Contracts Value
£1,400,000 £1M-£10M

Notice Dates

Publication Date
30 Jun 20262 months ago
Submission Deadline
20 Apr 2026Expired
Future Notice Date
Not specified
Award Date
10 Jun 20263 months ago
Contract Period
1 Jul 2026 - 30 Jun 2028 2-3 years
Recurrence
2030-02-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Staffordshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
STAFFORD
Postcode
ST16 2DH
Postcode Area
Stoke-on-Trent
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG2 Shropshire and Staffordshire
Small Region (ITL 3)
TLG24 Staffordshire CC
Delivery Location
Not specified
Local Authority
Stafford
Electoral Ward
Forebridge
Westminster Constituency
Stafford

Supplier Information

Number of Suppliers
1
Supplier Name

KEY INTEGRATED SERVICES (MAINTENANCE) LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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