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Contract for Event Medical Cover

City & County of Swansea

This public procurement record has 2 releases in its history.

TenderCancellation

02 Jul 2026 at 16:11

UK12 - Procurement Termination Notice
Tender

20 Mar 2026 at 12:17

UK4 - Tender Notice
Summary of the contracting process

The public procurement process for the "Contract for Event Medical Cover" is initiated by the City & County of Swansea, a sub-central government authority in Wales, UK. The contract involves providing medical first aid cover for large-scale events across Swansea, such as the Wales Airshow and the Swansea International Jazz Festival. This procurement is in the tender stage with a closing date for submissions on 20th April 2026. The services fall under several categories including first-aid training services and ambulance services, with the location being Swansea (UKL18 region). The contract spans from 1st May 2026 to 30th April 2029, with an option for extension, under an open competition procurement method detailed as below threshold.

This tender presents significant opportunities for businesses specialising in medical services, especially those with experience in event support and compliance with health and safety regulations. Companies with strong customer service, comprehensive training programmes, and a commitment to quality standards are well-suited to compete for this contract. Small to medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are also encouraged to participate, meeting the requirements for excellent service delivery and equipment provision as part of the event management strategy.

How relevant is this notice?

Notice Information

Notice Title

Contract for Event Medical Cover

Notice Description

Swansea Council's Special Events Team delivers large-scale events across a range of venues, including outdoor parks and public spaces throughout the city. Attendance varies significantly, from around 200 people to as many as 250,000. To support these events, we require Medical First Aid Cover provided by a single, reliable supplier. We are seeking a company or organisation with strong customer service, high-quality provision, excellent training standards, a good range of equipment, and a proven commitment to health and safety. The contract for First Aid Cover will cover a 3-year period of events from 1st May 2026 - 30th April 2029 - With the option to extend for up to a further 24 months The requirements will change each year. At present we are still in the planning stage for future events and as such some exact events and timings are yet to be confirmed. All events are subject to date changes; specification changes and are subject to the event going ahead. Confirmation of the booking is only on receipt of an official order, which will be send by the appropriate Event Project Officer. The following are examples of the type and scale of events the Events Team have hosted and organised where First Aid Cover is required:- Wales Airshow Swansea Bay 10k Singleton Park Concerts Croeso Food and Drink Festival Outdoor Theatre Fireworks Christmas Parade Halloween Swansea International Jazz Festival Amplitude The price must include the cost for the provision of First Aid Personnel, necessary equipment, plus first aid vehicles or units when deemed necessary. Where larger scale events require specific infrastructure i.e. mobile field hospital, the Special Events Team will provide a suitable marquee/office unit. Medical Event Plans must be provided when requested by the Special Events Team to complete the Event Management Plan. Attendance at SAGs (online) may be required as defined by the event and SAG. All staff should be fully and appropriately trained. Provide an overview of the training your staff will have received. Contractors must comply with all established safe codes of practice in the workplace and comply at all times with the Health and Safety at Work Act 1974. Contractors must adopt a safe system of work and must supply the City and County of Swansea with sufficient method statements and risk assessments associated with that work as required by The Management of Health and Safety at Work Regulations (1992). A nominated Account Manager must be provided to deal direct with the Event Project Officer/Site Manager and provide a mobile number.

Lot Information

Lot 1

Renewal: 1st May 2026 - 30th April 2029 - With the option to extend for up to a further 24 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067041
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/062437-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK12 - Procurement Termination Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

85 - Health and social work services

CPV Codes

80562000 - First-aid training services

85120000 - Medical practice and related services

85141000 - Services provided by medical personnel

85142000 - Paramedical services

85143000 - Ambulance services

Notice Value(s)

Tender Value
£65,000 Under £100K
Lots Value
£65,000 Under £100K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 Jul 20262 months ago
Submission Deadline
20 Apr 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 May 2026 - 30 Apr 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Cancelled
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
City & County of Swansea
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA1 3SN
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
TLL18 Swansea
Local Authority
Swansea
Electoral Ward
Waterfront
Westminster Constituency
Swansea West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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