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Provision of HR & Payroll Software Services

Capital City College Group

This public procurement record has 3 releases in its history.

PlanningUpdate

13 Apr 2026 at 12:35

UK2 - Preliminary Market Engagement Notice
Planning

26 Mar 2026 at 16:28

UK2 - Preliminary Market Engagement Notice
Planning

20 Mar 2026 at 12:45

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Capital City College, located in London, is engaging in a planning process to procure HR and Payroll Software Services, detailed under procurement ID HRPA_2026. This market engagement initiative aims to gather Expressions of Interest (EOI) for the development and provision of a comprehensive HR & Payroll software system suitable for a further education college with about 2100 users. The procurement process is in the planning stage as of 13th April 2026, with a critical milestone scheduled for 20th April 2026, by which stakeholders are encouraged to contribute feedback via the Intend portal. This exercise is designed to refine the procurement strategy and ensure value for money, including potentially using compliant frameworks. This initiative bears the promise of a contract period starting on 1st May 2027 and potentially extending up to 2037, with an estimated budget of £1,375,000 (net) or £1,650,000 (gross).

This tender represents a significant opportunity for businesses capable of providing robust HR & Payroll software solutions, financial systems, and transaction-processing services. It offers a platform for vendors, particularly small and medium-sized enterprises, to expand their footprint within the public sector by catering to a large educational institution. Such an opportunity would be ideal for firms specialising in software package suites, business intelligence, software support, and consultancy services, given the tender's comprehensive CPV classifications. Businesses that can offer innovative solutions tailored to the evolving needs of large educational bodies are encouraged to participate actively in the planning phase to shape future procurement directions.

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Notice Information

Notice Title

Provision of HR & Payroll Software Services

Notice Description

Market engagement to secure Expressions of Interest to develop a full HR & Payroll software system and procurement strategy. The proposed HR & Payroll system will require a range of functionality as outlined in the brief, organisations capable of providing a suitable system for a busy FE college with approx. 2100 users. are invited to respond to allow for further conversations to be held in accordance with the timetable. All documents are available for free of charge download from the College's appointed system In-Tend Education portal at https://www.in-tendhost.co.uk/educationportal/aspx/Home. This is NOT a tender at this stage. This notice is for engagement only to better understand market developments and how best to design a tender moving forwards to ensure best value for money (including use of frameworks).

Planning Information

Please respond to the Guidance requirements via the Intend portal for consultation. All documents are available for free of charge download from the College's appointed e-tendering system In-Tend Education portal at https://www.in-tendhost.co.uk/educationportal/aspx/Home Note it is not mandatory to participate in this PME. The PME will be used to better understand and refine requirements before a procurement strategy can be developed. Note CCC reserve the right where best value can be achieved to use a compliant framework for later procurement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06704f
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033241-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

48217000 - Transaction-processing software package

48422000 - Software package suites

48442000 - Financial systems software package

48450000 - Time accounting or human resources software package

48482000 - Business intelligence software package

48611000 - Database software package

72212442 - Financial systems software development services

72212450 - Time accounting or human resources software development services

72212517 - IT software development services

72261000 - Software support services

72262000 - Software development services

72263000 - Software implementation services

72266000 - Software consultancy services

72268000 - Software supply services

79211110 - Payroll management services

Notice Value(s)

Tender Value
£1,375,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
13 Apr 20265 months ago
Submission Deadline
Not specified
Future Notice Date
1 Jun 2026Expired
Award Date
Not specified
Contract Period
1 May 2027 - 30 Apr 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Capital City College Group
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 2PD
Postcode Area
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
Vincent Square
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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