Award

Equipment Service Contract

THE NATIONAL ARCHIVES

This public procurement record has 1 release in its history.

Award

24 Mar 2026 at 11:45

Summary of the contracting process

The National Archives based in Richmond, United Kingdom, has completed the award stage for an Equipment Service Contract aimed at maintaining record copying equipment. The procurement falls within the services category, with project locations specified across regions UKI and UKJ in the country. This direct procurement process was conducted below threshold without competition, resulting in Genus IT Limited being chosen as the supplier. The awarded contract, valued at £41,482.20 gross, commences on 1st April 2026 and is scheduled to conclude by 31st March 2027.

This tender presents business growth opportunities mainly for service providers in the areas of maintenance and repair of reprographic machinery and facsimile machines. Businesses with expertise in offering specialised maintenance services can find potential in contracts such as these, especially organisations classified as SMEs, like Genus IT Limited, which successfully navigated this procurement process. Such contracts can help businesses build strategic relationships with major public institutions such as The National Archives, ensuring steady operational engagements through direct procurement methods.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Equipment Service Contract

Notice Description

Record Copying Equipment Maintenance

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067288
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026723-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50313000 - Maintenance and repair of reprographic machinery

50314000 - Repair and maintenance services of facsimile machines

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£34,568 Under £100K

Notice Dates

Publication Date
24 Mar 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
9 Mar 20263 weeks ago
Contract Period
31 Mar 2026 - 31 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Post Town
Twickenham
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified

Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

GENUS IT

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-067288-2026-03-24T11:45:49Z",
    "date": "2026-03-24T11:45:49Z",
    "ocid": "ocds-h6vhtk-067288",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PTBZ-4379-JQQX",
            "name": "The National Archives",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PTBZ-4379-JQQX"
            },
            "address": {
                "streetAddress": "Kew",
                "locality": "Richmond",
                "postalCode": "TW9 4DU",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI75"
            },
            "contactPoint": {
                "email": "procurement@nationalarchives.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.nationalarchives.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-178255",
            "name": "Genus IT Limited",
            "address": {
                "streetAddress": "15-16 Hammond Close, Attleborough Fields Industrial Estate",
                "locality": "Nuneaton, Warwickshire",
                "postalCode": "CV11 6RY",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKG13"
            },
            "contactPoint": {
                "email": "simon@genusit.com"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "http://www.genusit.com",
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PTBZ-4379-JQQX",
        "name": "The National Archives"
    },
    "tender": {
        "id": "ocds-h6vhtk-067288",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Equipment Service Contract",
        "description": "Record Copying Equipment Maintenance",
        "status": "complete",
        "procurementMethod": "direct",
        "procurementMethodDetails": "Below threshold - without competition",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-FTS-178255",
                    "name": "Genus IT Limited"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50313000",
                            "description": "Maintenance and repair of reprographic machinery"
                        },
                        {
                            "scheme": "CPV",
                            "id": "50314000",
                            "description": "Repair and maintenance services of facsimile machines"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKI",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKJ",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2026-04-01T00:00:00+01:00",
                "endDate": "2027-03-31T23:59:59+01:00"
            },
            "value": {
                "amountGross": 41482.2,
                "amount": 34568.5,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-03-09T00:00:00Z",
            "documents": [
                {
                    "id": "026723-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/026723-2026",
                    "datePublished": "2026-03-24T11:45:49Z",
                    "format": "text/html"
                }
            ]
        }
    ],
    "language": "en"
}