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Equipment Service Contract

THE NATIONAL ARCHIVES

This public procurement record has 1 release in its history.

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24 Mar 2026 at 11:57

UK7 - Contract Details Notice
Summary of the contracting process

The National Archives, a central government public authority based in Kew, Richmond, United Kingdom, has completed a contracting process for an Equipment Service Contract titled 'Digitisation Studio Equipment Maintenance'. This procurement process falls under the services category, specifically involving maintenance and repair of reprographic machinery and other related equipment. The contract period spans from 1st April 2026 to 31st March 2027 with a gross value of £35,151.17. This contract was awarded without competition as it was below the threshold, directly to Icam Archives Systems, located in Leek, United Kingdom, who will provide these services across regions UKI and UKJ. The contract was signed on 9th March 2026.

This tender represents an opportunity for businesses specializing in equipment maintenance and repair services, particularly those focused on reprographic and facsimile machinery, to consider similar future prospects within governmental organisations. Companies, especially small and medium enterprises (SMEs) with expertise in miscellaneous repair and maintenance services, may find this type of contract advantageous in expanding their portfolio and increasing their market visibility through public-sector collaborations. The streamlined procurement method highlights the accessibility of government contracts for SMEs, encouraging businesses to explore direct award possibilities in the public sector.

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Notice Information

Notice Title

Equipment Service Contract

Notice Description

Digitisation Studio Equipment Maintenance

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06728e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026737-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Below threshold - without competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50313000 - Maintenance and repair of reprographic machinery

50314000 - Repair and maintenance services of facsimile machines

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£29,292 Under £100K

Notice Dates

Publication Date
24 Mar 20266 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Apr 2026 - 31 Mar 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE NATIONAL ARCHIVES
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
RICHMOND
Postcode
TW9 4DU
Postcode Area
Twickenham
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI75 Hounslow and Richmond upon Thames
Delivery Location
Not specified
Local Authority
Richmond upon Thames
Electoral Ward
Kew
Westminster Constituency
Richmond Park

Supplier Information

Number of Suppliers
1
Supplier Name

ICAM Archives Systems

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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