Notice Information
Notice Title
Provision of Planned Preventative Maintenance for Air Compressors at The Pirbright Institute
Notice Description
Project Background The contract is for single supplier for the provision of Planned Preventative Maintenance (PPM) services for the Institute's compressed air systems. 1.1 The proposed contract will: 1.2 Ensure statutory and regulatory compliance 1.3 Safeguard operational resilience across the estate 1.4 Deliver cost predictability through planned maintenance 1.5 Enhance asset lifecycle management and performance monitoring Scope of requirement The scope shall include, as a minimum: * Two service visits per compressor per annum (one minor and one major service unless otherwise specified) * Servicing in full compliance with original equipment manufacturer (OEM) requirements * Service dates agreed in advance between The Pirbright Institute Maintenance Scheduler and the Contractor's nominated point of contact * Alignment of service delivery with the Institute's planned building shutdown schedules, recognising that servicing may need to be phased rather than delivered in a single continuous visit * Assurance that compressed air supply remains operational at all times during servicing, achieved through the appropriate management of secondary/backup compressors and receivers * Provision of a dedicated engineer (or core engineering team), with a commitment to obtaining the necessary site security clearance to permit independent and unescorted working where authorised * Engineers suitably qualified and competent to sign off maintenance documentation before and after servicing, breakdown attendance, or additional works * Proactive notification to the Client where any of the following require repair or replacement: air ends, compressor auto drains, flexible pipework * Replacement of consumables within the defined service scope * Inspection of associated dryers, filtration systems, pipework, receivers, and safety devices * Digital service reporting provided at the point of service, detailing works undertaken, findings, recommendations, and asset condition * Emergency call-out provision with a target four-hour response time for critical assets Manufacturers in Scope The estate includes equipment manufactured by: * Atlas Copco * CompAir * Hydrovane * Busch Vacuum Solutions * Beko Technologies * HPC * Hi-Line * JORC 1.8 Compliance Requirements The Contractor must ensure compliance with: * Pressure Systems Safety Regulations 2000 * Health and Safety at Work etc. Act 1974 * Provision and Use of Work Equipment Regulations 1998 * Control of Substances Hazardous to Health Regulations 2002 The Contractor shall: * Provide RAMS for each visit * Maintain appropriate insurances * Ensure engineer competence and certification * Operate within site security protocols including accessing contained areas.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0672fb
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/026912-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
42 - Industrial machinery
50 - Repair and maintenance services
51 - Installation services (except software)
-
- CPV Codes
42120000 - Pumps and compressors
42123000 - Compressors
42123400 - Air compressors
42124300 - Parts of air or vacuum pumps, of air or gas compressors
42124330 - Parts of air compressors
50000000 - Repair and maintenance services
50324200 - Preventive maintenance services
50531300 - Repair and maintenance services of compressors
51134000 - Installation services of compressors
Notice Value(s)
- Tender Value
- £249,554 £100K-£500K
- Lots Value
- £249,554 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 24 Mar 20261 weeks ago
- Submission Deadline
- 30 Apr 20264 weeks to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 30 Jun 2026 - 30 Jun 2029 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE PIRBRIGHT INSTITUTE
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- WOKING
- Postcode
- GU24 0NF
- Post Town
- Guildford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ25 West Surrey
- Delivery Location
- TLJ25 West Surrey
-
- Local Authority
- Guildford
- Electoral Ward
- Normandy & Pirbright
- Westminster Constituency
- Surrey Heath
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/026912-2026
24th March 2026 - Tender notice on Find a Tender -
https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0672fb-2026-03-24T15:02:45Z",
"date": "2026-03-24T15:02:45Z",
"ocid": "ocds-h6vhtk-0672fb",
"initiationType": "tender",
"parties": [
{
"id": "GB-COH-00559784",
"name": "THE PIRBRIGHT INSTITUTE",
"identifier": {
"scheme": "GB-COH",
"id": "00559784"
},
"address": {
"streetAddress": "Pirbright Laboratory Ash Road",
"locality": "Woking",
"postalCode": "GU24 0NF",
"country": "GB",
"countryName": "United Kingdom",
"region": "UKJ25"
},
"contactPoint": {
"email": "Procurement.department@pirbright.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.pirbright.ac.uk/",
"classifications": [
{
"id": "publicUndertaking",
"scheme": "UK_CA_TYPE",
"description": "Public undertaking"
}
]
}
}
],
"buyer": {
"id": "GB-COH-00559784",
"name": "THE PIRBRIGHT INSTITUTE"
},
"tender": {
"id": "EMS/AIRCOMP/2026",
"legalBasis": {
"id": "2023/54",
"scheme": "UKPGA",
"uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
},
"title": "Provision of Planned Preventative Maintenance for Air Compressors at The Pirbright Institute",
"description": "Project Background The contract is for single supplier for the provision of Planned Preventative Maintenance (PPM) services for the Institute's compressed air systems. 1.1 The proposed contract will: 1.2 Ensure statutory and regulatory compliance 1.3 Safeguard operational resilience across the estate 1.4 Deliver cost predictability through planned maintenance 1.5 Enhance asset lifecycle management and performance monitoring Scope of requirement The scope shall include, as a minimum: * Two service visits per compressor per annum (one minor and one major service unless otherwise specified) * Servicing in full compliance with original equipment manufacturer (OEM) requirements * Service dates agreed in advance between The Pirbright Institute Maintenance Scheduler and the Contractor's nominated point of contact * Alignment of service delivery with the Institute's planned building shutdown schedules, recognising that servicing may need to be phased rather than delivered in a single continuous visit * Assurance that compressed air supply remains operational at all times during servicing, achieved through the appropriate management of secondary/backup compressors and receivers * Provision of a dedicated engineer (or core engineering team), with a commitment to obtaining the necessary site security clearance to permit independent and unescorted working where authorised * Engineers suitably qualified and competent to sign off maintenance documentation before and after servicing, breakdown attendance, or additional works * Proactive notification to the Client where any of the following require repair or replacement: air ends, compressor auto drains, flexible pipework * Replacement of consumables within the defined service scope * Inspection of associated dryers, filtration systems, pipework, receivers, and safety devices * Digital service reporting provided at the point of service, detailing works undertaken, findings, recommendations, and asset condition * Emergency call-out provision with a target four-hour response time for critical assets Manufacturers in Scope The estate includes equipment manufactured by: * Atlas Copco * CompAir * Hydrovane * Busch Vacuum Solutions * Beko Technologies * HPC * Hi-Line * JORC 1.8 Compliance Requirements The Contractor must ensure compliance with: * Pressure Systems Safety Regulations 2000 * Health and Safety at Work etc. Act 1974 * Provision and Use of Work Equipment Regulations 1998 * Control of Substances Hazardous to Health Regulations 2002 The Contractor shall: * Provide RAMS for each visit * Maintain appropriate insurances * Ensure engineer competence and certification * Operate within site security protocols including accessing contained areas.",
"status": "active",
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "42120000",
"description": "Pumps and compressors"
},
{
"scheme": "CPV",
"id": "42123000",
"description": "Compressors"
},
{
"scheme": "CPV",
"id": "42123400",
"description": "Air compressors"
},
{
"scheme": "CPV",
"id": "42124300",
"description": "Parts of air or vacuum pumps, of air or gas compressors"
},
{
"scheme": "CPV",
"id": "42124330",
"description": "Parts of air compressors"
},
{
"scheme": "CPV",
"id": "50000000",
"description": "Repair and maintenance services"
},
{
"scheme": "CPV",
"id": "50324200",
"description": "Preventive maintenance services"
},
{
"scheme": "CPV",
"id": "50531300",
"description": "Repair and maintenance services of compressors"
},
{
"scheme": "CPV",
"id": "51134000",
"description": "Installation services of compressors"
}
],
"deliveryAddresses": [
{
"region": "UKJ25",
"country": "GB",
"countryName": "United Kingdom"
}
],
"relatedLot": "1"
}
],
"value": {
"amountGross": 299465.6,
"amount": 249554.64,
"currency": "GBP"
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"mainProcurementCategory": "services",
"aboveThreshold": true,
"submissionMethodDetails": "Submissions for this tender need to be made via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home .",
"submissionTerms": {
"electronicSubmissionPolicy": "allowed",
"languages": [
"en"
]
},
"tenderPeriod": {
"endDate": "2026-04-30T12:00:00+01:00"
},
"awardPeriod": {
"endDate": "2026-05-20T23:59:59+01:00"
},
"lots": [
{
"id": "1",
"status": "active",
"value": {
"amountGross": 299465.6,
"amount": 249554.64,
"currency": "AED"
},
"awardCriteria": {
"criteria": [
{
"type": "price",
"name": "Price",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
},
{
"type": "quality",
"name": "Quality",
"numbers": [
{
"number": 50,
"weight": "percentageExact"
}
]
}
]
},
"contractPeriod": {
"startDate": "2026-07-01T00:00:00+01:00",
"endDate": "2029-06-30T23:59:59+01:00",
"maxExtentDate": "2030-06-30T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "Optional 12 month extension"
}
}
],
"documents": [
{
"id": "L-1",
"documentType": "biddingDocuments",
"description": "The ITT Pack can be viewed via https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home",
"url": "https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home"
},
{
"id": "conflictOfInterest",
"documentType": "conflictOfInterest",
"description": "Not published"
},
{
"id": "026912-2026",
"documentType": "tenderNotice",
"noticeType": "UK4",
"description": "Tender notice on Find a Tender",
"url": "https://www.find-tender.service.gov.uk/Notice/026912-2026",
"datePublished": "2026-03-24T15:02:45Z",
"format": "text/html"
}
]
},
"language": "en"
}