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Provision of Planned Preventative Maintenance for Air Compressors at The Pirbright Institute

THE PIRBRIGHT INSTITUTE

This public procurement record has 4 releases in its history.

Award

31 Jul 2026 at 10:10

UK7 - Contract Details Notice
Award

07 Jul 2026 at 15:34

UK6 - Contract Award Notice
TenderUpdate

27 Apr 2026 at 15:48

UK4 - Tender Notice
Tender

24 Mar 2026 at 15:02

UK4 - Tender Notice
Summary of the contracting process

The Pirbright Institute procured a single-supplier planned preventative maintenance service for its compressed-air systems at its site in Woking. The work covers two service visits per compressor each year, comprising minor and major servicing, in line with original equipment manufacturer requirements. It includes inspection and maintenance of compressors, dryers, filtration systems, pipework, receivers, safety devices and consumables; reporting on asset condition; recommendations for repairs or replacement; and emergency call-outs for critical assets. Service delivery must maintain compressed-air availability, coordinate with building shutdowns and manage backup equipment. The equipment manufacturers in scope are Atlas Copco, CompAir, Hydrovane, Busch Vacuum Solutions, Beko Technologies, HPC, Hi-Line and JORC. The service category includes compressor repair and preventive maintenance.

This procurement has been awarded following an open procedure. Seven bids were received, including six from SMEs. Gardner Denver Ltd trading as PSI ACB was awarded the contract on 7 July 2026, and the contract was signed on 30 July 2026. The awarded value is £141,746.34 excluding VAT, or £170,095.61 including VAT. The contract runs from 1 August 2026 to 31 July 2029, with an optional 12-month extension available until 1 August 2030. Additional associated works may also be ordered outside the main servicing and maintenance scope. Evaluation gave equal weighting to price and quality. The requirement was above the relevant threshold, and the contract is active.

This requirement indicates demand for specialist industrial compressed-air maintenance at a research institute with operational continuity and compliance obligations. Credible future competitors would need engineers competent to service the specified Atlas Copco, CompAir, Hydrovane, Busch Vacuum Solutions, Beko Technologies, HPC, Hi-Line and JORC equipment, with the capability to inspect associated dryers, filtration, pipework, receivers and safety devices. Relevant experience should include planned preventative maintenance, breakdown response and identifying when air ends, auto drains or flexible pipework need repair or replacement. Suppliers would also need to work under the Pressure Systems Safety Regulations, health and safety, work-equipment and hazardous-substances requirements; provide RAMS, insurance and certification; produce digital service reports; meet a four-hour critical-asset response target; and obtain site security clearance where required.

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Notice Information

Notice Title

Provision of Planned Preventative Maintenance for Air Compressors at The Pirbright Institute

Notice Description

Project Background The contract is for single supplier for the provision of Planned Preventative Maintenance (PPM) services for the Institute's compressed air systems. 1.1 The proposed contract will: 1.2 Ensure statutory and regulatory compliance 1.3 Safeguard operational resilience across the estate 1.4 Deliver cost predictability through planned maintenance 1.5 Enhance asset lifecycle management and performance monitoring Scope of requirement The scope shall include, as a minimum: * Two service visits per compressor per annum (one minor and one major service unless otherwise specified) * Servicing in full compliance with original equipment manufacturer (OEM) requirements * Service dates agreed in advance between The Pirbright Institute Maintenance Scheduler and the Contractor's nominated point of contact * Alignment of service delivery with the Institute's planned building shutdown schedules, recognising that servicing may need to be phased rather than delivered in a single continuous visit * Assurance that compressed air supply remains operational at all times during servicing, achieved through the appropriate management of secondary/backup compressors and receivers * Provision of a dedicated engineer (or core engineering team), with a commitment to obtaining the necessary site security clearance to permit independent and unescorted working where authorised * Engineers suitably qualified and competent to sign off maintenance documentation before and after servicing, breakdown attendance, or additional works * Proactive notification to the Client where any of the following require repair or replacement: air ends, compressor auto drains, flexible pipework * Replacement of consumables within the defined service scope * Inspection of associated dryers, filtration systems, pipework, receivers, and safety devices * Digital service reporting provided at the point of service, detailing works undertaken, findings, recommendations, and asset condition * Emergency call-out provision with a target four-hour response time for critical assets Manufacturers in Scope The estate includes equipment manufactured by: * Atlas Copco * CompAir * Hydrovane * Busch Vacuum Solutions * Beko Technologies * HPC * Hi-Line * JORC 1.8 Compliance Requirements The Contractor must ensure compliance with: * Pressure Systems Safety Regulations 2000 * Health and Safety at Work etc. Act 1974 * Provision and Use of Work Equipment Regulations 1998 * Control of Substances Hazardous to Health Regulations 2002 The Contractor shall: * Provide RAMS for each visit * Maintain appropriate insurances * Ensure engineer competence and certification * Operate within site security protocols including accessing contained areas.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0672fb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072536-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

51 - Installation services (except software)

CPV Codes

42120000 - Pumps and compressors

42123000 - Compressors

42123400 - Air compressors

42124300 - Parts of air or vacuum pumps, of air or gas compressors

42124330 - Parts of air compressors

50000000 - Repair and maintenance services

50324200 - Preventive maintenance services

50531300 - Repair and maintenance services of compressors

51134000 - Installation services of compressors

Notice Value(s)

Tender Value
£249,554 £100K-£500K
Lots Value
£249,554 £100K-£500K
Awards Value
£141,746 £100K-£500K
Contracts Value
£141,746 £100K-£500K

Notice Dates

Publication Date
31 Jul 20261 months ago
Submission Deadline
6 May 2026Expired
Future Notice Date
Not specified
Award Date
7 Jul 20262 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE PIRBRIGHT INSTITUTE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WOKING
Postcode
GU24 0NF
Postcode Area
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
TLJ25 West Surrey
Local Authority
Guildford
Electoral Ward
Normandy & Pirbright
Westminster Constituency
Surrey Heath

Supplier Information

Number of Suppliers
1
Supplier Name

Gardner Denver Ltd ta PSI ACB

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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