Heating Ventilation & Air Condition (HVAC)

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-06734a-2026-03-24T17:35:31Z",
    "date": "2026-03-24T17:35:31Z",
    "ocid": "ocds-h6vhtk-06734a",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PJMT-6544-CVZD",
            "name": "Bracknell Forest Borough Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PJMT-6544-CVZD"
            },
            "address": {
                "streetAddress": "Time Square",
                "locality": "Bracknell",
                "postalCode": "RG12 1JD",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKJ11"
            },
            "contactPoint": {
                "name": "Ohalei Aworinde",
                "email": "ohalei.aworinde@bracknell-forest.gov.uk",
                "telephone": "+44 1344354375"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.bracknell-forest.gov.uk",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PJMT-6544-CVZD",
        "name": "Bracknell Forest Borough Council"
    },
    "planning": {
        "noEngagementNoticeRationale": "A notice was not published as the Council has not carried out preliminary market engagement."
    },
    "tender": {
        "id": "DN805266",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Heating Ventilation & Air Condition (HVAC)",
        "description": "The Council seeks to appoint a suitably qualified contractor for a multi-year term service contract to deliver planned and responsive HVAC maintenance across the Council's property portfolio.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50000000",
                        "description": "Repair and maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UK",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 1152000,
            "amount": 936000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "The Council is conducting this procurement using the Competitive Flexible Procedure in accordance with the Procurement Act 2023 for the provision of HVAC planned preventative maintenance (PPM), reactive maintenance, statutory compliance activities. The procurement will be delivered in two stages. Stage 1 - Requests to Participate (Condition of Participation and Capability Assessment): Suppliers will be required to submit a request to participate demonstrating their capability, capacity and relevant experience. Responses will be assessed against Conditions of Participation and scored criteria, including: * Capability Assessment Questions The Council intends to shortlist up to five (5) suppliers to progress to the next stage (Stage 2). Stage 2 - Invitation to Tender (ITT): Shortlisted suppliers will be invited to submit full tender responses, including detailed technical proposals and pricing. Tenders will be evaluated on the basis of the Most Advantageous Tender (MAT), using criteria set out in the procurement documents. The Council reserves the right to refine its requirements, evaluation criteria and procurement approach between stages in accordance with the Procurement Act 2023."
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://procontract.due-north.com see South East Business Portal https://procontract.due-north reference number DN805266",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "expressionOfInterestDeadline": "2026-04-21T15:00:00+01:00",
        "awardPeriod": {
            "endDate": "2026-05-11T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 1152000,
                    "amount": 936000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Capability Assessment",
                            "numbers": [
                                {
                                    "number": 100,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "secondStage": {
                    "minimumCandidates": 5
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Legal and financial capacity of participation, Compliance."
                        },
                        {
                            "type": "technical",
                            "description": "Capability Assessment Questions"
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-10-01T00:00:00+01:00",
                    "endDate": "2029-10-01T23:59:59+01:00",
                    "maxExtentDate": "2031-10-01T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The initial contract term is 36 months From 01/10/2026 - ends 01/10/2029 with option to extend for a period of 24 Months extension if used starts on 01/10/2029 - ends 01/10/2031"
                }
            }
        ],
        "documents": [
            {
                "id": "future",
                "documentType": "biddingDocuments",
                "accessDetails": "Documents will be attached to the South East Business Portal . https://procontract.due-north.com see South East Business Portal https://procontract.due-north reference number DN805266"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "027059-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/027059-2026",
                "datePublished": "2026-03-24T17:35:31Z",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "JCT Measured Term Contract 2024"
        }
    },
    "language": "en"
}