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Heating Ventilation & Air Condition (HVAC)

Bracknell Forest Borough Council

This public procurement record has 2 releases in its history.

Award

01 Sep 2026 at 13:12

UK6 - Contract Award Notice
Tender

24 Mar 2026 at 17:35

UK4 - Tender Notice
Summary of the contracting process

Bracknell Forest Borough Council procured a multi-year heating, ventilation and air conditioning (HVAC) maintenance service for its property portfolio. The requirement covers planned preventative maintenance, reactive repairs and statutory compliance activities, providing ongoing repair and maintenance services for council-owned or managed buildings. The work is delivered across the Council’s property portfolio in Bracknell Forest, within the South East of England. This is a public-sector facilities maintenance opportunity for contractors able to manage HVAC assets across multiple properties, combining scheduled servicing with responsive call-outs and compliance-related work. The Council is the buying organisation and the requirement is classified as services rather than construction works or equipment supply.

The procurement has reached the award stage and the tender is complete. It used a selective competitive flexible procedure under the Procurement Act 2023, with two stages: requests to participate followed by invitations to tender for shortlisted suppliers. Expressions of interest were due by 21 April 2026 at 3pm, and the award decision was dated 19 August 2026. One lot was awarded to Anchor Pipework Ltd, an SME, for £936,000 excluding VAT (£1,123,200 including VAT). The initial contract runs from 1 October 2026 to 30 September 2029, with an option for up to two further years, ending by 30 September 2031. Five suppliers reached the final stage. Evaluation used the Most Advantageous Tender, with capability assessment weighted at 100%.

This award demonstrates established demand from Bracknell Forest Borough Council for a single contractor to deliver HVAC maintenance across a broad public-property portfolio. A credible future competitor would need to provide planned preventative maintenance, responsive repairs and statutory compliance services through one coordinated operating model. The requirement is suitable for SMEs and VCSEs, and the successful route attracted five final-stage bids, all from SMEs, indicating that the work can be competed for by smaller specialist providers. Businesses should be able to evidence relevant HVAC capability, sufficient operational capacity for multiple council properties, and experience delivering compliant maintenance services. Familiarity with measured-term contracting and the ability to support detailed technical proposals and pricing would also be relevant.

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Notice Information

Notice Title

Heating Ventilation & Air Condition (HVAC)

Notice Description

The Council seeks to appoint a suitably qualified contractor for a multi-year term service contract to deliver planned and responsive HVAC maintenance across the Council's property portfolio.

Lot Information

Lot 1

Renewal: The initial contract term is 36 months From 01/10/2026 - ends 01/10/2029 with option to extend for a period of 24 Months extension if used starts on 01/10/2029 - ends 01/10/2031

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06734a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/082643-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£936,000 £500K-£1M
Lots Value
£936,000 £500K-£1M
Awards Value
£936,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
1 Sep 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
19 Aug 20261 months ago
Contract Period
1 Oct 2026 - 30 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Bracknell Forest Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRACKNELL
Postcode
RG12 1JD
Postcode Area
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ15 Berkshire East
Delivery Location
Not specified
Local Authority
Bracknell Forest
Electoral Ward
Town Centre & The Parks
Westminster Constituency
Bracknell

Supplier Information

Number of Suppliers
1
Supplier Name

Anchor Pipework Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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