Notice Information
Notice Title
2526-10-DTS-BS-JM Provision and Implementation of a Finance Solution
Notice Description
We have an exciting opportunity to partner with A SINGLE SUPPLIER for the Provision & Implementation of a SaaS Based Finance Solution. This Procurement is being conducted in accordance with The Procurement Act 2023 and associated Procurement Regulations using the Competitive Flexible Procedure. This is a two-stage process therefore the top 4 highest scoring tenderers who qualify will be invited to Stage 2. The University is Refreshing its Strategy and has set out an ambitious programme of change for the future, centred around financial stability, our academic offer and our organisational agility. To support our ambitions, we have embarked on an Operational Improvement Programme (OIP) to bring some of our core processes and systems up to date, improve efficiency through standardisation, and ensure our students and staff continue to have the best possible experience. As part of this programme of change, the University is seeking to award a Contract to a Tenderer for the Provision and Implementation of a SaaS Finance Solution, to provide services to improve our staff and student experience. In line with our Enterprise Architecture Principles, we are seeking to reduce our reliance on customised systems and procure solutions we can ADOPT RATHER THAN ADAPT to meet our needs. The scope of this Contract comprises of the implementation of a Finance solution that provides a platform that streamlines financial operations into a seamless solution providing a cohesive user experience. The solution must be cloud-based, scalable, secure, and compliant with UK regulations, including Procurement Act 2023 regulations and GDPR requirements. It must support automation, enable efficient data management, and provide robust reporting and analytics capabilities. Our ambition is to award a contract by August 2026 and Go-Live by January 2028.
Lot Information
Lot 1
Options: Research Management Elements The Supplier shall ensure that all Research Management elements described in Attachment 1 - Specification-Consolidated Requirements of the Bid Pack (being an anticipated future modification) to the solution, are clearly and unambiguously identified and fully provided for as a potential option for modification and expansion of the Services under the Agreement. Though not evaluated with the tender pricing at Stage 2, the detail provided shall include transparent pricing for the implementation, configuration, licensing, and for any associated additional modules or functionality for the Research Management elements.
Renewal: The Contract shall operate for an initial period of five (5) years, with an option to extend for up to five (5) additional years executed as either: * 1 x 3-year extension and 1 x 2-year extension or * 2 x 2-year extensions and 1 x 1-year extension.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0673bf
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/027287-2026
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- UK4 - Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Competitive flexible procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
48440000 - Financial analysis and accounting software package
72260000 - Software-related services
Notice Value(s)
- Tender Value
- £4,500,000 £1M-£10M
- Lots Value
- £4,500,000 £1M-£10M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 25 Mar 20261 weeks ago
- Submission Deadline
- 15 Apr 20262 weeks to go
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- 8 Sep 2026 - 8 Sep 2031 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SHEFFIELD HALLAM UNIVERSITY
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SHEFFIELD
- Postcode
- S1 1WB
- Post Town
- Sheffield
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE3 South Yorkshire
- Small Region (ITL 3)
- TLE32 Sheffield
- Delivery Location
- TLE32 Sheffield, TLI London
-
- Local Authority
- Sheffield
- Electoral Ward
- City
- Westminster Constituency
- Sheffield Central
Further Information
Notice Documents
-
https://www.find-tender.service.gov.uk/Notice/027287-2026
25th March 2026 - Tender notice on Find a Tender -
https://www.find-tender.service.gov.uk/Notice/027269-2026
25th March 2026 - Tender notice on Find a Tender
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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