Tender

2526-10-DTS-BS-JM Provision and Implementation of a Finance Solution

SHEFFIELD HALLAM UNIVERSITY

This public procurement record has 2 releases in its history.

TenderUpdate

25 Mar 2026 at 12:33

Tender

25 Mar 2026 at 12:05

Summary of the contracting process

Sheffield Hallam University is conducting a procurement process titled "Provision and Implementation of a Finance Solution," targeting the financial software and services industry. This tender, using the Competitive Flexible Procedure, involves a two-stage process, inviting the top four highest-scoring suppliers to the final stage. Situated in Sheffield, United Kingdom, the procurement aims to streamline financial operations in line with the University's ambitious Operational Improvement Programme. Key dates include the expression of interest deadline on 29 April 2026 and the contract award by 19 August 2026, with plans for the system to go live by January 2028.

This tender presents valuable business growth opportunities for enterprises specialising in financial analysis and software-related services, particularly those able to offer SaaS solutions that are scalable and comply with UK regulations. Ideal contenders would be businesses with expertise in cloud-based financial platforms, data management, automation, and robust reporting capabilities. Small and medium-sized enterprises (SMEs) that can efficiently meet these requirements, provide a seamless user experience, and have a track record of innovation in financial technology may find this procurement a beneficial venture to enhance their market presence and establish a long-term partnership with a prominent educational institution.

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Notice Title

2526-10-DTS-BS-JM Provision and Implementation of a Finance Solution

Notice Description

We have an exciting opportunity to partner with A SINGLE SUPPLIER for the Provision & Implementation of a SaaS Based Finance Solution. This Procurement is being conducted in accordance with The Procurement Act 2023 and associated Procurement Regulations using the Competitive Flexible Procedure. This is a two-stage process therefore the top 4 highest scoring tenderers who qualify will be invited to Stage 2. The University is Refreshing its Strategy and has set out an ambitious programme of change for the future, centred around financial stability, our academic offer and our organisational agility. To support our ambitions, we have embarked on an Operational Improvement Programme (OIP) to bring some of our core processes and systems up to date, improve efficiency through standardisation, and ensure our students and staff continue to have the best possible experience. As part of this programme of change, the University is seeking to award a Contract to a Tenderer for the Provision and Implementation of a SaaS Finance Solution, to provide services to improve our staff and student experience. In line with our Enterprise Architecture Principles, we are seeking to reduce our reliance on customised systems and procure solutions we can ADOPT RATHER THAN ADAPT to meet our needs. The scope of this Contract comprises of the implementation of a Finance solution that provides a platform that streamlines financial operations into a seamless solution providing a cohesive user experience. The solution must be cloud-based, scalable, secure, and compliant with UK regulations, including Procurement Act 2023 regulations and GDPR requirements. It must support automation, enable efficient data management, and provide robust reporting and analytics capabilities. Our ambition is to award a contract by August 2026 and Go-Live by January 2028.

Lot Information

Lot 1

Options: Research Management Elements The Supplier shall ensure that all Research Management elements described in Attachment 1 - Specification-Consolidated Requirements of the Bid Pack (being an anticipated future modification) to the solution, are clearly and unambiguously identified and fully provided for as a potential option for modification and expansion of the Services under the Agreement. Though not evaluated with the tender pricing at Stage 2, the detail provided shall include transparent pricing for the implementation, configuration, licensing, and for any associated additional modules or functionality for the Research Management elements.

Renewal: The Contract shall operate for an initial period of five (5) years, with an option to extend for up to five (5) additional years executed as either: * 1 x 3-year extension and 1 x 2-year extension or * 2 x 2-year extensions and 1 x 1-year extension.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0673bf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/027287-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48440000 - Financial analysis and accounting software package

72260000 - Software-related services

Notice Value(s)

Tender Value
£4,500,000 £1M-£10M
Lots Value
£4,500,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
25 Mar 20261 weeks ago
Submission Deadline
15 Apr 20262 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
8 Sep 2026 - 8 Sep 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD HALLAM UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Post Town
Sheffield
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield, TLI London

Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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