Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Maintenance and Servicing of Ventilation and Air Conditioning Installations

East Lindsey District Council

This public procurement record has 2 releases in its history.

Award

09 Jun 2026 at 13:19

UK6 - Contract Award Notice
Tender

26 Mar 2026 at 11:13

UK4 - Tender Notice
Summary of the contracting process

East Lindsey District Council has awarded a contract for the Maintenance and Servicing of Ventilation and Air Conditioning Installations within its commercial estate, located in Horncastle, United Kingdom (UKF30 region). The procurement process, following an open procedure, was completed on 9th June 2026, with a total contract value of approximately £256,376.40. The contract was awarded to AIRCO Refrigeration and Airconditioning Limited and will commence on 1st July 2026, lasting for a period of three years with options for two one-year extensions, ending potentially by 30th June 2031. The procurement phase transitioned from the tender stage, which concluded on 8th May 2026, to the award stage, underscoring East Lindsey District Council's commitment to high-quality service delivery and adherence to statutory and industry standards.

This tender represents a substantial opportunity for businesses within the cooling and ventilation industry, particularly those with a focus on service delivery, resilience, and sustainability. By engaging in this contract, businesses can expand their operations into the public sector, enhancing their portfolios with a focus on long-term maintenance and service excellence. SMEs with experience in mechanical building installations and innovative practices are especially well-suited to compete, given the contract's emphasis on lifecycle performance, supply chain efficiency, and environmental considerations. The framework supports business growth through consistent project demand and the potential for long-term engagement due to the contract’s possible extensions.

How relevant is this notice?

Notice Information

Notice Title

Maintenance and Servicing of Ventilation and Air Conditioning Installations

Notice Description

East Lindsey District Council invites suitably qualified and experienced suppliers to submit tenders for the Maintenance of Ventilation and Air Conditioning Installations across the Council's commercial estate. In line with the principles of the Procurement Act 2023, this procurement aims to support open and fair competition while ensuring high quality service delivery and long term value. We welcome bids from organisations committed to robust performance standards, sustainability, effective collaboration, and continuous improvement. The successful contractor will be appointed under a 3 year Measured Term Contract with the option to extend by a further 2 years (1+1) subject to performance targets. The Contract will consist of the following provisions: * routine inspection, testing and servicing; * cyclical and planned preventative maintenance; * reactive repairs and call outs during normal and out of hours periods; and * additional replacement and new installation works where required. The contract covers all relevant air conditioning, ventilation, and associated systems installed within Council owned commercial premises across the East Lindsey district, as detailed in the asset schedules. All works must adhere to the Specification, Schedule of Rates, and applicable statutory and industry standards. We are seeking a contractor with strong technical capability and a proven track record in delivering reliable, responsive and customer focused maintenance services. Bidders should clearly demonstrate their methodologies, including any innovative practices, supply chain resilience, environmental considerations, and approaches that enhance system performance, longevity and overall value.

Lot Information

Lot 1

Renewal: 2 periods of 12 months (1 + 1)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0674cf
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/054274-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42500000 - Cooling and ventilation equipment

50712000 - Repair and maintenance services of mechanical building installations

50730000 - Repair and maintenance services of cooler groups

Notice Value(s)

Tender Value
£300,000 £100K-£500K
Lots Value
£300,000 £100K-£500K
Awards Value
£256,376 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jun 20263 months ago
Submission Deadline
8 May 2026Expired
Future Notice Date
Not specified
Award Date
9 Jun 20264 months ago
Contract Period
1 Jul 2026 - 30 Jun 2029 3-4 years
Recurrence
2030-12-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East Lindsey District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HORNCASTLE
Postcode
LN9 6PH
Postcode Area
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF East Midlands (England)
Local Authority
East Lindsey
Electoral Ward
Horncastle
Westminster Constituency
Louth and Horncastle

Supplier Information

Number of Suppliers
1
Supplier Name

Airco Refrigeration & Air Conditioning Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...