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The Responsive and Scheduled Maintenance of Air Conditioning Units, Air Handling Units and Dehumidifiers

Swindon Borough Council

This public procurement record has 2 releases in its history.

Award

07 Jul 2026 at 16:09

UK6 - Contract Award Notice
Tender

27 Mar 2026 at 14:04

UK4 - Tender Notice
Summary of the contracting process

Swindon Borough Council has recently completed the procurement process for the "Responsive and Scheduled Maintenance of Air Conditioning Units, Air Handling Units and Dehumidifiers" tender. This service-oriented contract is slated to begin on 1st October 2026, with an initial period of three years and potential extensions of two additional years. Targeting properties within Swindon, including six sheltered housing schemes and twenty corporate civic buildings, the project will cover approximately 180 assets. Operating under an open procurement method, the award was officially made on 7th July 2026, with a gross contract value of £642,457.20. Shield Mechanical, Electrical and Facilities Services Limited, a small and medium-sized enterprise, emerged as the successful bidder for this contract, which aligns with essential CPV classifications for repair and maintenance services in the HVAC sector.

This tender represents an opportunity for businesses specialising in HVAC systems to engage with public sector clients and secure long-term maintenance contracts. The project demands consistent servicing, including annual, bi-annual, and quarterly maintenance schedules, which allows for steady business operations and cash flow for the awarded enterprise. Companies with expertise in air conditioning repairs, mechanical building installations, and related maintenance services would find this contract particularly advantageous. The involvement in such public contracts can bolster a company’s portfolio, improve market presence, and open further collaboration opportunities with public authorities in the United Kingdom.

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Notice Information

Notice Title

The Responsive and Scheduled Maintenance of Air Conditioning Units, Air Handling Units and Dehumidifiers

Notice Description

Swindon Borough Council are looking to engage with an experienced contractor to provide responsive repairs and scheduled servicing Annual, bi-annual and quarterly of Swindon Borough Council's Air Conditioning/AHU and dehumidifier systems within our properties (6 Sheltered Housing schemes & 20 Corporate Civic buildings) comprising of approximately 180 assets. The contract will be for a period of 3 Years with optional 2 x 1 year extension periods and is estimated to commence 1st October 2026.. Full details relating to the services were provided in the tender documents.

Lot Information

Lot 1

Renewal: Option to extend contract for 2 x 12 months

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0676a4
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/063798-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

45 - Construction work

50 - Repair and maintenance services

CPV Codes

42510000 - Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery

42511110 - Heat pumps

42512000 - Air-conditioning installations

45259300 - Heating-plant repair and maintenance work

45331000 - Heating, ventilation and air-conditioning installation work

50000000 - Repair and maintenance services

50710000 - Repair and maintenance services of electrical and mechanical building installations

50720000 - Repair and maintenance services of central heating

Notice Value(s)

Tender Value
£425,000 £100K-£500K
Lots Value
£425,000 £100K-£500K
Awards Value
£535,381 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
7 Jul 20263 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
7 Jul 20263 months ago
Contract Period
1 Sep 2026 - 31 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swindon Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
1
Supplier Name

SHIELD MECHANICAL ELECTRICAL & FACILITIES SERVICES LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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