Supply, Installation & Maintenance of HR and Payroll System

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    "date": "2026-03-27T16:16:02Z",
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    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-UKPRN-10002111",
            "name": "East Durham College",
            "identifier": {
                "scheme": "GB-UKPRN",
                "id": "10002111"
            },
            "additionalIdentifiers": [
                {
                    "scheme": "GB-PPON",
                    "id": "PXPM-1872-RCYW"
                }
            ],
            "address": {
                "streetAddress": "Willerby Grove",
                "locality": "Co Durham",
                "postalCode": "SR8 2RN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKC14"
            },
            "contactPoint": {
                "email": "joanne.wilson@eastdurham.ac.uk"
            },
            "roles": [
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                        "id": "publicAuthoritySubCentralGovernment",
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    ],
    "buyer": {
        "id": "GB-UKPRN-10002111",
        "name": "East Durham College"
    },
    "tender": {
        "id": "EDC/HR/2627",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Supply, Installation & Maintenance of HR and Payroll System",
        "description": "SCHEDULE 1-SPECIFICATION East Durham College is seeking to replace its current HR and Payroll combined system with a modern, user-friendly interface and a comprehensive, accurate user-friendly reporting function. It should be able to link directly to Sage 200 or be supported by its own finance package (separate tender). The reporting function will need to be if possible compatible with Sage 200 Finance/Accounting systems or have a finance package linked to it (separate tender). It should be able to accommodate bespoke reports which can report on and span not only tax years (April to March) but also our financial year (August to July) and academic years (September to August) as well as be able to interpret and calculate data. The reporting functionality should also if possible, facilitate reports being exported in a range of formats including but not limited to excel, word and pdf. The software will also be required to interface with an in-house data system for the purpose of import/export of staff identity profiles. The number of staff should by no means infer that this is a standard SME set up as the Organisation has a wide variety of, sometimes complex, contractual terms & basis, payments, pensions, company pay and benefits criteria, which needs to be accommodated and calculated accurately and effectively for both monthly and annual returns. Tenders must ensure they give a detailed response as to how they will provide the required services. Bids will be assessed against the evaluation criteria outlined in this document. Upon completion of the scoring process, the bidders achieving the highest overall score will be shortlisted. These shortlisted bidders will then be invited to the final stage of the process, which will consist of a presentation/demonstration and further clarification. Please refer to Annex 1 for a full and comprehensive breakdown of our requirements.",
        "status": "active",
        "items": [
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                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48450000",
                        "description": "Time accounting or human resources software package"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72212450",
                        "description": "Time accounting or human resources software development services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
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        ],
        "value": {
            "amountGross": 240000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "All submissions to be e-mailed to joanne.wilson@eastdurham.ac.uk procurement@eastdurham.ac.uk",
        "submissionTerms": {
            "electronicSubmissionPolicy": "notAllowed",
            "languages": [
                "en"
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        },
        "tenderPeriod": {
            "endDate": "2026-05-07T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-06-25T23:59:59+01:00"
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        "lots": [
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                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 240000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Environment",
                            "numbers": [
                                {
                                    "number": 5,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Functionality of Software",
                            "numbers": [
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                                    "number": 20,
                                    "weight": "percentageExact"
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                            ]
                        },
                        {
                            "type": "quality",
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                            "numbers": [
                                {
                                    "number": 22,
                                    "weight": "percentageExact"
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                            ]
                        },
                        {
                            "type": "quality",
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                                    "number": 10,
                                    "weight": "percentageExact"
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                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Software Development",
                            "numbers": [
                                {
                                    "number": 3,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Social Value",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
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                        {
                            "type": "cost",
                            "name": "Pricing",
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                },
                "contractPeriod": {
                    "startDate": "2027-01-01T00:00:00Z",
                    "endDate": "2032-01-31T23:59:59Z",
                    "maxExtentDate": "2033-01-31T23:59:59Z"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The option of a 12 month extension to this contract may be used in cases of unforeseen circumstances or to address any issues that may arise during the contracts end date"
                },
                "hasOptions": true,
                "options": {
                    "description": "The right to additional purchases while the contract is valid. We may require the right to purchase additional licenses and/or modules to meet existing or future needs."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "A-14104",
                "documentType": "biddingDocuments",
                "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-14104",
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            },
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            {
                "id": "028716-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
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