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SU18(26) Provision of Direct Mail (Print, Pack, Mail) for University Mailing Campaigns

Swansea University

This public procurement record has 4 releases in its history.

Award

20 Aug 2026 at 16:37

UK6 - Contract Award Notice
TenderUpdate

29 Apr 2026 at 15:44

UK4 - Tender Notice
TenderUpdate

16 Apr 2026 at 14:24

UK4 - Tender Notice
Tender

30 Mar 2026 at 13:53

UK4 - Tender Notice
Summary of the contracting process

Swansea University procured a direct mail services supplier for its university mailing campaigns. The work covers printing, packing and mailing promotional material and packs to the University’s customers, to promote the University’s activities and benefits. This is a managed campaign fulfilment requirement combining production and postal services, classified under postal and telecommunications services (CPV 64000000). Delivery is across the United Kingdom. The buyer is Swansea University, a Welsh public authority. The requirement is relevant to print and mailing houses, direct marketing fulfilment providers, postal operators and businesses able to manage the complete process from receiving campaign materials or data through to packing and distribution. The procurement covers one overall service requirement rather than separate specialist work packages.

The procurement is complete and a supplier has been selected through an above-threshold open procedure. A.MCLAY AND COMPANY LIMITED was awarded the single requirement on 20 August 2026, with an award value of £405,000 excluding VAT (£486,000 including VAT). The award’s standstill period ends on 1 September 2026, with contract signature scheduled for 10 September 2026. The awarded contract is due to run from 14 September 2026 to 15 September 2029, with a 12-month renewal option extending the maximum period to 14 September 2030. The tender deadline was 13 May 2026 at noon, and the enquiry deadline was 1 May 2026 at noon. Ten bids reached the final stage. Evaluation weighted price at 40%, service delivery at 30%, account management at 20%, and case studies and expertise at 10%.

This award demonstrates established demand from Swansea University for an end-to-end direct mail partner capable of printing promotional materials, assembling packs and managing distribution to customers across the United Kingdom. A credible competitor would need demonstrable expertise in comparable mailing campaigns, supported by relevant case studies, and the operational capacity to deliver reliable, repeatable fulfilment at institutional scale. Service delivery was the largest quality consideration, so production planning, packing accuracy, postal coordination, quality control and handling of campaign volumes would be important. Strong account management also mattered, requiring a dependable client-facing service able to coordinate requirements and resolve issues. The successful supplier was an SME, indicating that specialist smaller businesses can compete for this type of integrated print, pack and mail requirement. Price remains significant alongside delivery capability.

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Notice Information

Notice Title

SU18(26) Provision of Direct Mail (Print, Pack, Mail) for University Mailing Campaigns

Notice Description

Swansea University has a requirement for a Direct Mail Services supplier to send promotional material / packs to its customers to promote the workings and benefit of the University. Please see Specification for requirements, any volume or value stated is based on historical data and is not guaranteed. Any estimated contract value is not a guarantee of volume or spend. In line with Procurement Act 2023 Schedule 5, for any future procurement of additional or repeat goods, services or works we reserve the right to directly award under sch5 para.8 a) and b). This tender is being run on eTenderWales portal https://etenderwales.ukp.app.jaggaer.com/home.html Please ensure that you follow the eTendering portal instructions carefully to ensure that your completed tender is correctly saved and successfully submitted. Should you require assistance, please refer to the online "HELP FOR SUPPLIERS" in the first instance. Any further problems should be directed to the eTendering helpdesk, available Mon-Fri from 8am to 6pm on: Email: help@bravosolution.co.uk Telephone: 0800 069 8634

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0677dd
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079646-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64000000 - Postal and telecommunications services

Notice Value(s)

Tender Value
£405,000 £100K-£500K
Lots Value
£405,000 £100K-£500K
Awards Value
£405,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
20 Aug 20261 months ago
Submission Deadline
13 May 2026Expired
Future Notice Date
Not specified
Award Date
20 Aug 20261 months ago
Contract Period
14 Sep 2026 - 15 Sep 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swansea University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWANSEA
Postcode
SA2 8PP
Postcode Area
Swansea
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL4 Mid and South West Wales
Small Region (ITL 3)
TLL43 Swansea
Delivery Location
Not specified
Local Authority
Swansea
Electoral Ward
Sketty
Westminster Constituency
Swansea West

Supplier Information

Number of Suppliers
1
Supplier Name

A McLay & Company Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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