Planning

Travel Management Service

SHEFFIELD HALLAM UNIVERSITY

This public procurement record has 1 release in its history.

Planning

30 Mar 2026 at 18:58

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Sheffield Hallam University is initiating a tender process to procure a Travel Management Service aimed at facilitating travel for both staff and students across various academic activities. The procurement falls under the services category and requires a Travel Management Company (TMC) to deliver end-to-end solutions, including flight bookings, accommodation, compliance with travel policies, and providing support for complex itineraries and emergency situations. The process is currently in the planning stage, with a Preliminary Market Engagement (PME) due by 15 April 2026, allowing suppliers to provide insights ahead of formal tendering. The contract, once awarded, will have a term from 1 September 2026 to 31 July 2030, with the potential for renewal. The geographic scope includes multiple regions across the United Kingdom, ensuring widespread applicability of the services.

This procurement represents a significant opportunity for travel agencies and companies specialising in travel management services. Developing innovative solutions that enhance booking experiences, ensure compliance, and deliver value for money could differentiate potential suppliers in a competitive market. Businesses experienced in handling academic and research travel, with the capability to negotiate competitive rates and provide robust support for traveller care obligations, are particularly well-suited to compete for this contract. Participation in the PME offers an opportunity for suppliers to influence the service design and requirements, potentially shaping the tender specifications to align with their strengths. By engaging early in this process and demonstrating expertise in travel management for educational institutions, companies can position themselves as key players in the tender competition.

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Notice Information

Notice Title

Travel Management Service

Notice Description

The University requires a Travel Management Company (TMC) to deliver a comprehensive travel management service supporting both staff and student travel across a wide range of academic, research, and operational activities. This requirement forms part of the University's wider objective to implement a travel management service that improves the overall booking experience, enhances visibility and control of travel activity and expenditure, and strengthens the support available to travellers. The TMC will be expected to provide an end-to-end travel management solution that includes: Booking flights, rail, ground transportation, accommodation, and associated travel services Supporting both individual and group travel requirements for staff and students Providing intuitive online booking tools alongside assisted booking support for complex itineraries Ensuring compliance with University travel policies, approval workflows, and financial controls Negotiating competitive rates and delivering demonstrable value for money Providing responsive support for last-minute changes, disruptions, and emergency situations Supporting the University's duty of care obligations, including traveller tracking and risk management Delivering comprehensive management information and reporting to support monitoring, analysis, and continuous improvement of travel activity and spend Travel is a key enabler of the University's teaching, research, and student experience. Staff travel supports conferences, research collaboration, and operational activity, while student travel underpins field trips, placements, and academic programmes. The Authority anticipates that travel management services will be delivered through a transaction-based or percentage fee model,

Planning Information

The University is conducting a Preliminary Market Engagement (PME) to gather market insight and inform the development of a future Travel Management Service for staff and students. This engagement allows suppliers to: Share expertise, service models, and innovations Provide feedback on the proposed service scope Highlight best practices in travel management The University will also engage internal stakeholders to ensure the service reflects user needs and addresses current challenges. Feedback from this process will be used to: Refine requirements Design a service that is efficient, compliant, and user-focused This is not a call for competition and will not be used to evaluate suppliers. Further details and invitations will be shared with suppliers who register their interest. Submission of Expressions of Interest Suppliers wishing to participate should register their interest through the University's procurement portal. https://in-tendhost.co.uk/sheffieldhallamuniversity/aspx/Home Upon registration, suppliers will be given access to the PME documentation and any supporting materials. Clarification Questions and Feedback Suppliers may submit clarification questions and feedback through the procurement portal by the stated deadline in the PME document. Responses to clarification questions may be shared with all participating suppliers to ensure transparency. Important Notice This engagement exercise is being undertaken in accordance with the principles of the Procurement Act 2023 and does not constitute a formal call for competition. Participation in this exercise will not influence the evaluation of any future procurement process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067868
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/029362-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63510000 - Travel agency and similar services

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
30 Mar 20264 days ago
Submission Deadline
Not specified
Future Notice Date
15 Apr 20262 weeks to go
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Jul 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SHEFFIELD HALLAM UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 1WB
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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