Notice Information
Notice Title
Supply and Support of printers and MFD
Notice Description
Orbit are looking to replace 23 printers and multifunctional devices which have reached their end-of-life. We have decided to ask our incumbent supplier Toshiba for the replacements. The contract will last for 3 year plus 2 year extension so we can maximise the use of the 23 new devices supplied, plus maximise the existing assets towards end of life.
Lot Information
Lot 1
Direct award to Toshiba via PFH - Business Solutions Framework
Procurement Information
We have 85 Toshiba print devices across our estate. The contract is due to end in April 2026. 23 of the devices must be upgraded beyond April 26 due to changes in the SMTP settings that will affect the older floor standing devices in our offices and schemes. 62 of the devices, mainly desktop type in schemes, can continue to run for at least the next 3 years. There are clear advantages to remain with Toshiba. We only need to replace 23 devices instead of all 85 if we stay with the same provider.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-067873
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/029381-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
30 - Office and computing machinery, equipment and supplies except furniture and software packages
-
- CPV Codes
30000000 - Office and computing machinery, equipment and supplies except furniture and software packages
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £225,000 £100K-£500K
Notice Dates
- Publication Date
- 31 Mar 20264 days ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 30 Mar 20264 days ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- ORBIT GROUP LIMITED
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- COVENTRY
- Postcode
- CV3 2SU
- Post Town
- Coventry
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG33 Coventry
- Delivery Location
- TLC North East (England), TLD North West (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLK South West (England)
-
- Local Authority
- Coventry
- Electoral Ward
- Wyken
- Westminster Constituency
- Coventry East
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-067873-2026-03-31T08:23:03+01:00",
"date": "2026-03-31T08:23:03+01:00",
"ocid": "ocds-h6vhtk-067873",
"initiationType": "tender",
"tender": {
"id": "GPL0190",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Supply and Support of printers and MFD",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "30000000",
"description": "Office and computing machinery, equipment and supplies except furniture and software packages"
},
"mainProcurementCategory": "goods",
"description": "Orbit are looking to replace 23 printers and multifunctional devices which have reached their end-of-life. We have decided to ask our incumbent supplier Toshiba for the replacements. The contract will last for 3 year plus 2 year extension so we can maximise the use of the 23 new devices supplied, plus maximise the existing assets towards end of life.",
"lots": [
{
"id": "1",
"description": "Direct award to Toshiba via PFH - Business Solutions Framework",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
},
"hasOptions": false,
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKC"
},
{
"region": "UKD"
},
{
"region": "UKE"
},
{
"region": "UKF"
},
{
"region": "UKG"
},
{
"region": "UKH"
},
{
"region": "UKI"
},
{
"region": "UKJ"
},
{
"region": "UKK"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"procurementMethodRationaleClassifications": [
{
"id": "D_OUTSIDE_SCOPE",
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"procurementMethodRationale": "We have 85 Toshiba print devices across our estate. The contract is due to end in April 2026. 23 of the devices must be upgraded beyond April 26 due to changes in the SMTP settings that will affect the older floor standing devices in our offices and schemes. 62 of the devices, mainly desktop type in schemes, can continue to run for at least the next 3 years. There are clear advantages to remain with Toshiba. We only need to replace 23 devices instead of all 85 if we stay with the same provider."
},
"awards": [
{
"id": "029381-2026-1",
"relatedLots": [
"1"
],
"title": "Lot 4 - Print Devices & Associated Services",
"status": "active",
"suppliers": [
{
"id": "GB-COH-04124726",
"name": "TOSHIBA TEC UK IMAGING SYSTEMS LTD."
}
]
}
],
"parties": [
{
"id": "GB-COH-IP28503R",
"name": "ORBIT GROUP LIMITED",
"identifier": {
"legalName": "ORBIT GROUP LIMITED",
"id": "IP28503R",
"scheme": "GB-COH"
},
"address": {
"streetAddress": "Garden Court, Harry Weston Road, Binley Business Park, Binley",
"locality": "Coventry",
"region": "UKG33",
"postalCode": "CV32SU",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Barbara Hunter",
"email": "group.tenders@orbit.org.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.orbit.org.uk/",
"classifications": [
{
"id": "REGIONAL_AUTHORITY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local authority"
},
{
"id": "06",
"scheme": "COFOG",
"description": "Housing and community amenities"
}
]
}
},
{
"id": "GB-COH-04124726",
"name": "TOSHIBA TEC UK IMAGING SYSTEMS LTD.",
"identifier": {
"legalName": "TOSHIBA TEC UK IMAGING SYSTEMS LTD.",
"id": "04124726",
"scheme": "GB-COH"
},
"address": {
"streetAddress": "Abbey Cloisters, Abbey Green",
"locality": "Chertsey",
"region": "UK",
"postalCode": "KT16 8RB",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "GB-FTS-179011",
"name": "Royal institution of chartered surveyors",
"identifier": {
"legalName": "Royal institution of chartered surveyors"
},
"address": {
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-COH-IP28503R",
"name": "ORBIT GROUP LIMITED"
},
"contracts": [
{
"id": "029381-2026-1",
"awardID": "029381-2026-1",
"title": "Lot 4 - Print Devices & Associated Services",
"status": "active",
"value": {
"amount": 225000,
"currency": "GBP"
},
"dateSigned": "2026-03-31T00:00:00+01:00"
}
],
"bids": {
"statistics": [
{
"id": "3",
"measure": "bids",
"relatedLot": "1",
"value": 1
},
{
"id": "1",
"measure": "lowestValidBidValue",
"value": 44350.51,
"currency": "GBP"
},
{
"id": "2",
"measure": "highestValidBidValue",
"value": 46000,
"currency": "GBP"
}
]
},
"language": "en"
}