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EEAST - Hot Water Boilers (26-T06)

East of England Ambulance Service NHS Trust

This public procurement record has 3 releases in its history.

Award

23 Jul 2026 at 12:54

UK7 - Contract Details Notice
Award

01 Jul 2026 at 14:34

UK6 - Contract Award Notice
Tender

01 Apr 2026 at 16:43

UK4 - Tender Notice
Summary of the contracting process

East of England Ambulance NHS Trust procured a fully managed hot water boiler service across its estate. The requirement covers installation of replacement hot water boilers when Trust-owned equipment reaches the end of its working life, planned preventative maintenance of installed boilers, and reactive maintenance when faults occur. The appointed supplier must visit each location during the first eight weeks and produce a complete asset list and condition report for every boiler. This is a service contract combining boiler installation, maintenance, condition assessment and ongoing reactive support. Delivery is across the East of England Ambulance Service estate, with the buying organisation based in Melbourn, Cambridgeshire. The procurement is classified as repair and maintenance services for catering equipment (CPV 50883000).

The procurement has been awarded and the contract is active. Cooleraid Ltd was selected on 1 July 2026, with the contract signed on 23 July 2026. The contract value is £200,000 excluding VAT (£240,000 including VAT). The contract period runs from 1 August 2026 to 31 July 2029, with an option for up to two further 12-month extensions, giving a maximum end date of 31 July 2031. This was an above-threshold open procedure. Four bids reached the final stage. The single lot was evaluated equally on technical quality and price, weighted at 50% each. The requirement was identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises.

This award demonstrates demand from an ambulance service for suppliers able to manage an estate-wide hot water boiler service rather than provide isolated repairs. A credible competitor for a future requirement would need practical capability in installing replacement boilers, planned preventative maintenance and responsive fault repair, supported by sufficient engineers, scheduling capacity and geographic coverage across multiple operational locations. It would also need to inspect existing assets systematically and produce reliable equipment registers and condition reports early in the service. The balanced technical and price evaluation indicates that both delivery quality and commercial competitiveness matter. The requirement is suitable for SMEs and VCSEs, while the four final-stage bids show that suppliers should be prepared to compete in a structured, above-threshold open procedure.

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Notice Information

Notice Title

EEAST - Hot Water Boilers (26-T06)

Notice Description

The Contracting Authority requires a Supplier to provide a full managed service for Hot Water Boilers across the Estate. This shall include: * Installation of new Hot Water Boilers * Planned Preventative Maintenance of installed Hot Water Boilers * Reactive maintenance of Hot Water Boilers The Supplier will be expected to install new Hot Water Boilers on an ad-hoc basis as and when our existing Hot Water Boilers which are owned by the Contracting Authority become end of life. Within first 8 weeks of the contract, The Supplier will visit each location and provide a full asset list of all the Hot Water Boilers across the Estate along with a condition report for each boiler.

Lot Information

Lot 1

Options: The contract duration will be three (3) years with the Contracting Authority having the option to extend for up to two (2) further period of up to twelve (12) months.

Renewal: The contract duration will be three (3) years with the Contracting Authority having the option to extend for up to two (2) further period of up to twelve (12) months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067b21
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069675-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
£200,000 £100K-£500K
Contracts Value
£200,000 £100K-£500K

Notice Dates

Publication Date
23 Jul 20262 months ago
Submission Deadline
1 May 2026Expired
Future Notice Date
Not specified
Award Date
1 Jul 20263 months ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
2031-04-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
East of England Ambulance Service NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MELBOURN
Postcode
SG8 6EN
Postcode Area
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified
Local Authority
South Cambridgeshire
Electoral Ward
Melbourn
Westminster Constituency
South Cambridgeshire

Supplier Information

Number of Suppliers
1
Supplier Name

Cooleraid Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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