This public procurement record has 3 releases in its history.

Award

23 Jul 2026 at 11:54

Award

01 Jul 2026 at 13:34

Tender

01 Apr 2026 at 15:43

Summary of the contracting process

The procurement process led by the East of England Ambulance Service NHS Trust, located in Melbourn, United Kingdom, involved the acquisition of a fully managed service for hot water boilers across its estate. This process, titled "EEAST - Hot Water Boilers (26-T06)," falls under the services category, specifically focusing on repair and maintenance services of catering equipment, with an open procedure procurement method. The contract was valued at £240,000 gross and required the supplier to handle installation, preventive maintenance, and reactive maintenance. The award was completed on 23rd July 2026, with the contract commencing on 1st August 2026 and lasting until 31st July 2029, with the possibility of two extensions, each up to one year.

This opportunity offers significant potential for business growth, particularly for companies skilled in installation and maintenance of catering equipment. Large-scale businesses like Cooleraid Ltd, which was the awarded supplier, are well-suited to meet the extensive service requirements of this contract. The open procedure allowed ample competition, with four bids submitted, though no SMEs or VCSEs reached the final bidding stage. Companies capable of providing high-quality technical and commercial solutions, as evidenced by equal weighting for quality and price in the award criteria, would find similar opportunities advantageous for market expansion.

How relevant is this notice?

Notice Title

EEAST - Hot Water Boilers (26-T06)

Notice Description

The Contracting Authority requires a Supplier to provide a full managed service for Hot Water Boilers across the Estate. This shall include: * Installation of new Hot Water Boilers * Planned Preventative Maintenance of installed Hot Water Boilers * Reactive maintenance of Hot Water Boilers The Supplier will be expected to install new Hot Water Boilers on an ad-hoc basis as and when our existing Hot Water Boilers which are owned by the Contracting Authority become end of life. Within first 8 weeks of the contract, The Supplier will visit each location and provide a full asset list of all the Hot Water Boilers across the Estate along with a condition report for each boiler.

Lot Information

Lot 1

Options: The contract duration will be three (3) years with the Contracting Authority having the option to extend for up to two (2) further period of up to twelve (12) months.

Renewal: The contract duration will be three (3) years with the Contracting Authority having the option to extend for up to two (2) further period of up to twelve (12) months.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067b21
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/069675-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
£200,000 £100K-£500K
Awards Value
£200,000 £100K-£500K
Contracts Value
£200,000 £100K-£500K

Notice Dates

Publication Date
23 Jul 20261 weeks ago
Submission Deadline
1 May 2026Expired
Future Notice Date
Not specified
Award Date
30 Jun 20261 months ago
Contract Period
31 Jul 2026 - 31 Jul 2029 3-4 years
Recurrence
2031-04-01

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active, Pending
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
EAST OF ENGLAND AMBULANCE SERVICE NHS TRUST
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MELBOURN
Postcode
SG8 6EN
Post Town
Stevenage
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH4 Cambridgeshire and Peterborough
Small Region (ITL 3)
TLH42 Cambridgeshire CC
Delivery Location
Not specified

Local Authority
South Cambridgeshire
Electoral Ward
Melbourn
Westminster Constituency
South Cambridgeshire

Supplier Information

Number of Suppliers
1
Supplier Name

COOLERAID

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-067b21-2026-07-23T12:54:50+01:00",
    "date": "2026-07-23T12:54:50+01:00",
    "ocid": "ocds-h6vhtk-067b21",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PBNZ-4155-WXBZ",
            "name": "East of England Ambulance Service NHS Trust",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PBNZ-4155-WXBZ"
            },
            "address": {
                "streetAddress": "Whiting Way",
                "locality": "Melbourn",
                "postalCode": "SG8 6EN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH12"
            },
            "contactPoint": {
                "name": "Procurement Department",
                "email": "tenders@eastamb.nhs.uk",
                "telephone": "01234243122"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.eastamb.nhs.uk/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-02585899",
            "name": "Cooleraid Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "02585899"
            },
            "address": {
                "streetAddress": "23 Black Bear Lane",
                "locality": "Newmarket",
                "postalCode": "CB8 0JT",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKH14"
            },
            "contactPoint": {
                "email": "mike@cooleraid.co.uk",
                "telephone": "01234 243122"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false,
                "publicServiceMissionOrganization": false,
                "shelteredWorkshop": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PBNZ-4155-WXBZ",
        "name": "East of England Ambulance Service NHS Trust"
    },
    "tender": {
        "id": "C436366",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "EEAST - Hot Water Boilers (26-T06)",
        "description": "The Contracting Authority requires a Supplier to provide a full managed service for Hot Water Boilers across the Estate. This shall include: * Installation of new Hot Water Boilers * Planned Preventative Maintenance of installed Hot Water Boilers * Reactive maintenance of Hot Water Boilers The Supplier will be expected to install new Hot Water Boilers on an ad-hoc basis as and when our existing Hot Water Boilers which are owned by the Contracting Authority become end of life. Within first 8 weeks of the contract, The Supplier will visit each location and provide a full asset list of all the Hot Water Boilers across the Estate along with a condition report for each boiler.",
        "status": "complete",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50883000",
                        "description": "Repair and maintenance services of catering equipment"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 240000,
            "amount": 200000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "submissionMethodDetails": "https://health-family.force.com/s/Welcome",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-05-01T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-15T12:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-11T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "complete",
                "value": {
                    "amountGross": 240000,
                    "amount": 200000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Technical Envelope",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Commercial Envelope",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-06-01T00:00:00+01:00",
                    "endDate": "2029-05-31T23:59:59+01:00",
                    "maxExtentDate": "2030-05-31T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The contract duration will be three (3) years with the Contracting Authority having the option to extend for up to two (2) further period of up to twelve (12) months."
                },
                "hasOptions": true,
                "options": {
                    "description": "The contract duration will be three (3) years with the Contracting Authority having the option to extend for up to two (2) further period of up to twelve (12) months."
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "030568-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/030568-2026",
                "datePublished": "2026-04-01T16:43:22+01:00",
                "format": "text/html"
            }
        ],
        "hasRecurrence": true,
        "recurrence": {
            "dates": [
                {
                    "startDate": "2031-04-01T23:59:59+01:00"
                }
            ]
        }
    },
    "language": "en",
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "2",
                "measure": "finalStageBids",
                "value": 4,
                "relatedLot": "1"
            },
            {
                "id": "3",
                "measure": "smeFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            },
            {
                "id": "4",
                "measure": "vcseFinalStageBids",
                "value": 0,
                "relatedLot": "1"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "title": "EEAST - Hot Water Boilers (26-T06)",
            "status": "pending",
            "date": "2026-07-01T00:00:00+01:00",
            "value": {
                "amountGross": 240000,
                "amount": 200000,
                "currency": "GBP"
            },
            "mainProcurementCategory": "services",
            "aboveThreshold": true,
            "suppliers": [
                {
                    "id": "GB-COH-02585899",
                    "name": "Cooleraid Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50883000",
                            "description": "Repair and maintenance services of catering equipment"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "standstillPeriod": {
                "endDate": "2026-07-10T23:59:59+01:00"
            },
            "contractPeriod": {
                "startDate": "2026-07-20T00:00:00+01:00",
                "endDate": "2029-07-19T23:59:59+01:00",
                "maxExtentDate": "2031-07-19T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Valid from 20th July 2026 to 19th July 2029 with the option to extend for up to two further periods of up to 12 months."
            },
            "hasOptions": true,
            "options": {
                "description": "Valid from 20th July 2026 to 19th July 2029 with the option to extend for up to two further periods of up to 12 months."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "061811-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/061811-2026",
                    "datePublished": "2026-07-01T14:34:12+01:00",
                    "format": "text/html"
                }
            ],
            "assessmentSummariesDateSent": "2026-07-01T00:00:00+01:00",
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-07-17T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        },
        {
            "id": "2",
            "status": "active",
            "mainProcurementCategory": "services",
            "suppliers": [
                {
                    "id": "GB-COH-02585899",
                    "name": "Cooleraid Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "50883000",
                            "description": "Repair and maintenance services of catering equipment"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKH12",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKH14",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKH15",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKH16",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKH2",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKH23",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKH24",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKH3",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "relatedLots": [
                "1"
            ]
        }
    ],
    "contracts": [
        {
            "id": "2",
            "awardID": "2",
            "title": "EEAST - Hot Water Boilers (26-T06)",
            "status": "active",
            "period": {
                "startDate": "2026-08-01T00:00:00+01:00",
                "endDate": "2029-07-31T23:59:59+01:00",
                "maxExtentDate": "2031-07-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Valid from 1st August 2026 to 31st July 2029 with the option to extend for up to two further periods of up to 12 months."
            },
            "hasOptions": true,
            "options": {
                "description": "Valid from 1st August 2026 to 31st July 2029 with the option to extend for up to two further periods of up to 12 months."
            },
            "value": {
                "amountGross": 240000,
                "amount": 200000,
                "currency": "GBP"
            },
            "aboveThreshold": true,
            "dateSigned": "2026-07-23T00:00:00+01:00",
            "noAgreedMetricsRationale": "Below PS5m",
            "documents": [
                {
                    "id": "069675-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/069675-2026",
                    "datePublished": "2026-07-23T12:54:50+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}