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Provision of Hot Drinks and Vending Services

Thameslink Southern Great Northern Limited (TSGN)

This public procurement record has 4 releases in its history.

Award

28 Sep 2026 at 09:39

UK7 - Contract Details Notice
Award

25 Aug 2026 at 09:56

UK6 - Contract Award Notice
TenderUpdate

02 Apr 2026 at 14:34

UK4 - Tender Notice
Tender

02 Apr 2026 at 14:09

UK4 - Tender Notice
Summary of the contracting process

Thameslink Southern Great Northern Limited bought hot drinks and vending services for Govia Thameslink Railway employees. The requirement covers the supply of coffee, tea, soft drinks and related vending ingredients, together with vending machines and associated catering services. The awarded scope includes drinks and vending machines. Delivery is across England, covering the North East, North West, Yorkshire and the Humber, East Midlands, West Midlands, East of England, London, South East and South West. The buyer is a public undertaking operating in the utilities sector. This is a single, broad geographic requirement for employee refreshment provision across the railway group, rather than a set of separately described local lots.

The procurement is complete and the contract has been awarded to 2468 Limited. The award was made on 14 August 2026 and the contract was signed on 25 September 2026. Its value is £2,069,103 including VAT. The contract runs from 1 April 2027 to 31 March 2030, with an optional extension of up to 24 months, to a maximum end date of 31 March 2032. The tender used a competitive flexible procedure with an invitation-to-participate stage followed by an invitation to tender. Eight bids were received and five reached the final stage, including four from SMEs. There was one lot, and SMEs were considered suitable. Evaluation weighted technical quality at 55% and commercial price at 45%.

For suppliers that did not win, this award shows that the buyer purchases an integrated employee refreshment service across a large, multi-region railway footprint. A credible competitor would need to combine reliable supply of hot and soft drinks and vending ingredients with the provision and servicing of vending machines, and the operational capacity to cover sites across England. The evaluation placed greater weight on technical quality than on commercial price, so evidence of dependable machine availability, product quality and effective invoicing is commercially relevant: these were contract performance metrics, reviewed quarterly for availability and quality. The process attracted SME participation at both initial and final stages, indicating that smaller suppliers were among the competitors, although the scale and geographic spread favour firms able to deliver consistently across many locations.

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Notice Information

Notice Title

Provision of Hot Drinks and Vending Services

Notice Description

Provision of Hot Drinks and Vending Services for GTR employees

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067be3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/091266-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

42 - Industrial machinery

55 - Hotel, restaurant and retail trade services

CPV Codes

15860000 - Coffee, tea and related products

15894400 - Snacks

15894500 - Vending-machine ingredients

15982000 - Soft drinks

39222000 - Catering supplies

42933000 - Vending machines

55500000 - Canteen and catering services

Notice Value(s)

Tender Value
£1,825,000 £1M-£10M
Lots Value
£1,825,000 £1M-£10M
Awards Value
£2,069,103 £1M-£10M
Contracts Value
£2,069,103 £1M-£10M

Notice Dates

Publication Date
28 Sep 20261 weeks ago
Submission Deadline
4 May 2026Expired
Future Notice Date
Not specified
Award Date
14 Aug 20261 months ago
Contract Period
1 Apr 2027 - 31 Mar 2030 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Thameslink Southern Great Northern Limited (TSGN)
Additional Buyers

GOVIA THAMESLINK RAILWAY LIMITED

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC3R 8AJ
Postcode Area
Central London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
City of London
Electoral Ward
Bridge
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

2468 LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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