DFE - Invest NI - Event Management Services

{
    "tag": [
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    "id": "ocds-h6vhtk-067c7b-2026-04-03T17:13:22+01:00",
    "date": "2026-04-03T17:13:22+01:00",
    "ocid": "ocds-h6vhtk-067c7b",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PLTC-4224-XGDP",
            "name": "Invest Northern Ireland",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PLTC-4224-XGDP"
            },
            "address": {
                "streetAddress": "Bedford Square, 1 Bedford St",
                "locality": "Belfast",
                "postalCode": "BT2 7ES",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "buyer"
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            "details": {
                "classifications": [
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                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-NIR",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Northern Irish devolved regulations apply"
                    }
                ]
            }
        },
        {
            "id": "GB-PPON-PVWG-8426-YWXV",
            "name": "CPD - Supplies and Services Division",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PVWG-8426-YWXV"
            },
            "address": {
                "streetAddress": "Clare House 303 Airport Road",
                "locality": "Belfast",
                "postalCode": "BT3 9ED",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKN06"
            },
            "contactPoint": {
                "email": "SSDAdmin.CPD@finance-ni.gov.uk"
            },
            "roles": [
                "procuringEntity",
                "processContactPoint"
            ],
            "roleDetails": "Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.",
            "details": {
                "url": "http://www.finance-ni.gov.uk/topics/procurement"
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PLTC-4224-XGDP",
        "name": "Invest Northern Ireland"
    },
    "tender": {
        "id": "ID 6262347",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "DFE - Invest NI - Event Management Services",
        "description": "Invest Northern Ireland (Invest NI) wishes to appoint one Supplier to provide Event Management Services. The contractual outputs are linked to the Northern Ireland Executive's Programme for Government (PfG) 2024-2027 'Our Plan: Doing What Matters Most, The Economy Minister's Economic Vision and Invest Northern Ireland's Our Future in Focus Business Strategy (2024-27).",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "63121100",
                        "description": "Storage services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79950000",
                        "description": "Exhibition, fair and congress organisation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79952000",
                        "description": "Event services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79956000",
                        "description": "Fair and exhibition organisation services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "79995200",
                        "description": "Cataloguing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 7200000,
            "amount": 6000000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "mainProcurementCategory": "services",
        "specialRegime": [
            "lightTouch"
        ],
        "aboveThreshold": true,
        "coveredBy": [
            "GPA"
        ],
        "submissionMethodDetails": "Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below. Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer. The tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en"
            ]
        },
        "tenderPeriod": {
            "endDate": "2026-05-07T15:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-30T15:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-05-25T23:59:59+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 7200000,
                    "amount": 6000000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "weightingDescription": "60 percent quality and 40 percent cost",
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "AC1 Methodology and Resource Management",
                            "description": "As per Tender documents Weighting - 15%"
                        },
                        {
                            "type": "quality",
                            "name": "AC2 Core Event Delivery Team Experience",
                            "description": "As per Tender Documentation Weighting - 10.2%"
                        },
                        {
                            "type": "quality",
                            "name": "AC3 Event Director / Manager Experience",
                            "description": "As per Tender Documentation Weighting - 10.2%"
                        },
                        {
                            "type": "quality",
                            "name": "AC4 Display Stand Requirements",
                            "description": "As per Tender Documentation Weighting - 4.8%"
                        },
                        {
                            "type": "quality",
                            "name": "AC5 Provision and Management of an online conference solution which can also be used to deliver hybrid events",
                            "description": "As per Tender Documentation Weighting - 4.8%"
                        },
                        {
                            "type": "quality",
                            "name": "AC6 Social Value",
                            "description": "As per Tender Documentation Weighting - 10.2%"
                        },
                        {
                            "type": "quality",
                            "name": "AC7 Contract Management",
                            "description": "As per Tender Documentation Weighting - 4.8%"
                        },
                        {
                            "type": "cost",
                            "name": "AC8 Scenario 1 Cost",
                            "description": "As per Tender Documents Weighting - 8.4%"
                        },
                        {
                            "type": "cost",
                            "name": "AC9 Scenario 2 Cost",
                            "description": "As per Tender Documents Weighting - 8.4%"
                        },
                        {
                            "type": "cost",
                            "name": "AC10 Scenario 3 Cost",
                            "description": "As per Tender Documents Weighting - 8.4%"
                        },
                        {
                            "type": "cost",
                            "name": "AC11 Scenario 4 Cost",
                            "description": "As per Tender Documents Weighting - 8.4%"
                        },
                        {
                            "type": "cost",
                            "name": "AC12 Storage Facility Cost (per annum cost)",
                            "description": "As per Tender Documents Weighting - 4%"
                        },
                        {
                            "type": "cost",
                            "name": "AC13 Online conference solution which can also be used to deliver hybrid events (per annum cost)",
                            "description": "As per Tender Documents Weighting - 2.4%"
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "As per Tender documentation."
                        },
                        {
                            "type": "technical",
                            "description": "As per Tender documentation."
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-27T00:00:00+01:00",
                    "endDate": "2028-07-26T23:59:59+01:00",
                    "maxExtentDate": "2031-07-26T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Contract will be for an initial period of 2 years with further options to extend of 2 years and 1 year respectively (2yr + 2yr + 1yr)"
                }
            }
        ],
        "documents": [
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "031215-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/031215-2026",
                "datePublished": "2026-04-03T17:13:22+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "For further details on invoicing procedures please see : https://www.finance-ni.gov.uk/ar ticles/account-ni-good-invoicing-practice Contract Value The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority."
        }
    },
    "language": "en"
}