Tender

Residences Low Occupancy Water Flushing

CARDIFF UNIVERSITY

This public procurement record has 1 release in its history.

Tender

07 Apr 2026 at 07:41

UK4 - Tender Notice
Summary of the contracting process

Cardiff University is seeking services for a project titled "Residences Low Occupancy Water Flushing," which falls under the category of preventive maintenance services. This tender pertains to compliance with statutory water safety regulations within student accommodation, encompassing 179 sites and roughly 19,528 water outlets. Located in Cardiff, United Kingdom, the tender is currently in the active stage, with a submission deadline of 11th May 2026. The procurement method used is open competition, below the threshold, allowing for electronic submissions. The contract period is set to commence on 6th July 2026 and conclude on 5th July 2027, with an option for a 12-month extension.

This tender provides substantial opportunities for businesses specialising in preventive maintenance services, particularly in compliance and safety management within public and residential buildings. Small and medium enterprises (SMEs) that have proven experience in water safety compliance, facilities management, and those looking to enhance their portfolio with government contracts may find this opportunity particularly beneficial. The valuation of the contract, with a gross amount of £180,000, makes it an attractive prospect for companies aiming to expand their footprint in the public sector facilities management market. The criteria for award consideration include quality assurance and responsible procurement, alongside competitive pricing, ensuring a broad potential for business growth in this niche.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Residences Low Occupancy Water Flushing

Notice Description

To carry out the low occupancy flushing of specified hot and cold-water aerosol producing outlets water outlets within student accommodation where the need to carry out has been identified. Also, potentially supporting on an ad hoc basis during the year e.g. one off due to unforeseen staffing issues). This is a statutory regulation compliance task to make sure that the buildings comply with the University water safety plan and the Health and Safety Executive legislation, guidance notes and codes of practice, HSG 274/ACoP L8. The residences estate is made up of 179 "sites" with circa. 19528 aerosol producing outlets.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067c88
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031241-2026
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
UK4 - Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50324200 - Preventive maintenance services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
£150,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
7 Apr 20262 weeks ago
Submission Deadline
11 May 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
5 Jul 2026 - 5 Jul 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CARDIFF UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF24 4HQ
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
TLL22 Cardiff and Vale of Glamorgan
Local Authority
Cardiff
Electoral Ward
Cathays
Westminster Constituency
Cardiff South and Penarth

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-067c88-2026-04-07T08:41:56+01:00",
    "date": "2026-04-07T08:41:56+01:00",
    "ocid": "ocds-h6vhtk-067c88",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PHVT-4343-HWYR",
            "name": "Cardiff University",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PHVT-4343-HWYR"
            },
            "address": {
                "streetAddress": "Procurement Services",
                "locality": "Cardiff",
                "postalCode": "CF24 4HQ",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Julie Price",
                "email": "Pricejk@cardiff.ac.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PHVT-4343-HWYR",
        "name": "Cardiff University"
    },
    "tender": {
        "id": "CU.2149.JP",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Residences Low Occupancy Water Flushing",
        "description": "To carry out the low occupancy flushing of specified hot and cold-water aerosol producing outlets water outlets within student accommodation where the need to carry out has been identified. Also, potentially supporting on an ad hoc basis during the year e.g. one off due to unforeseen staffing issues). This is a statutory regulation compliance task to make sure that the buildings comply with the University water safety plan and the Health and Safety Executive legislation, guidance notes and codes of practice, HSG 274/ACoP L8. The residences estate is made up of 179 \"sites\" with circa. 19528 aerosol producing outlets.",
        "status": "active",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50324200",
                        "description": "Preventive maintenance services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL22",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 180000,
            "amount": 150000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Below threshold - open competition",
        "mainProcurementCategory": "services",
        "aboveThreshold": false,
        "submissionMethodDetails": "https://in-tendhost.co.uk/cardiffuniversity/aspx/Home",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed"
        },
        "tenderPeriod": {
            "endDate": "2026-05-11T12:00:00+01:00"
        },
        "enquiryPeriod": {
            "endDate": "2026-04-28T12:00:00+01:00"
        },
        "lots": [
            {
                "id": "1",
                "status": "active",
                "value": {
                    "amountGross": 180000,
                    "amount": 150000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "Quality",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Responsible Procurement",
                            "description": "Responsible Procurement",
                            "numbers": [
                                {
                                    "number": 10,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "price",
                            "name": "Price",
                            "description": "Price",
                            "numbers": [
                                {
                                    "number": 50,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "description": "As stated in the ITT Documents"
                        }
                    ]
                },
                "suitability": {
                    "sme": true
                },
                "contractPeriod": {
                    "startDate": "2026-07-06T00:00:00+01:00",
                    "endDate": "2027-07-05T23:59:59+01:00",
                    "maxExtentDate": "2028-07-05T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "1 x 12 month extension option"
                }
            }
        ],
        "documents": [
            {
                "id": "031241-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/031241-2026",
                "datePublished": "2026-04-07T08:41:56+01:00",
                "format": "text/html"
            }
        ]
    },
    "language": "en"
}