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HDC Facilities Mechanical and Electrical Repairs and Maintenance Services

Horsham District Council

This public procurement record has 3 releases in its history.

Award

26 Aug 2026 at 10:43

UK6 - Contract Award Notice
TenderUpdate

18 May 2026 at 14:15

UK4 - Tender Notice
Tender

08 Apr 2026 at 10:28

UK4 - Tender Notice
Summary of the contracting process

Horsham District Council procured building fabric reactive maintenance and minor works, alongside mechanical, electrical and public health services. The requirement covers planned preventative maintenance, remedial work and reactive repairs across the Council’s operational, community and commercial sites and buildings. It is a single integrated facilities maintenance service rather than separate contracts for each discipline. The work is delivered in Horsham District Council’s area in West Sussex. The main service category is building repair and maintenance, classified under CPV 50000000. Suppliers suited to this requirement would provide coordinated building fabric, mechanical, electrical and public health maintenance, with the operational capability to respond to both planned programmes and reactive issues across a varied public-sector property portfolio.

The procurement is complete and the contract has been awarded, subject to the recorded pending award status, to Mountjoy Ltd. The award date is 26 August 2026, with a standstill period ending 7 September 2026. The awarded value is £5,001,382.37 excluding VAT, or £6,001,658.84 including VAT. The contract runs from 16 October 2026 to 15 October 2031, with one two-year extension option to 15 October 2033. Horsham District Council used an open procedure under the Procurement Act 2023. There was one lot and six valid final-stage bids. Evaluation weighted quality at 60%, price schedules at 10%, reactive scenarios at 15%, and overheads and profit mark-up at 15%.

For suppliers that did not win, this award demonstrates established demand from Horsham District Council for a substantial, integrated property maintenance service. A credible future competitor would need broad in-house or managed capability spanning building fabric, mechanical, electrical and public health systems, rather than expertise in only one trade. It would also need to handle planned preventative maintenance alongside remedial and reactive repairs across operational, community and commercial buildings. The evaluation shows that service quality carried considerably more weight than price alone, so evidence of robust delivery methods, responsive mobilisation, scenario-based problem solving and effective maintenance planning would be important. Commercial discipline also matters, including clear price schedules and defensible overhead and profit mark-ups.

How relevant is this notice?

Notice Information

Notice Title

HDC Facilities Mechanical and Electrical Repairs and Maintenance Services

Notice Description

Horsham District Council (the Council) invites tenders for the provision of Building Fabric Reactive Maintenance and Minor Works, Mechanical, Electrical and Public Health (MEP) Services (the Services) as set out in these documents. The contract covers planned preventative maintenance as well as remedial and reactive work. The Services relate to the Council's operational, community and commercial sites and buildings. The Commencement Date for the delivery of the services is scheduled to be on Friday 16 October 2026 at 00:00 hours. The Contract will be awarded for a period of five years until Wednesday 15 October 2031, with an option to extend for a further two-year period subject to performance and the absolute discretion of the Council until Saturday 15 October 2033. The Council is procuring this contract following the Open Procedure under the UK Procurement Act 2023 (and its supporting Regulations) and the Council's Procurement Code. The Council will be awarding one Contract for the provision of all services detailed in the Specification.

Lot Information

Lot 1

Renewal: One option to extend for two years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067d9a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/081124-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£7,000,000 £1M-£10M
Lots Value
£7,000,000 £1M-£10M
Awards Value
£5,001,382 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Aug 20261 months ago
Submission Deadline
2 Jun 2026Expired
Future Notice Date
Not specified
Award Date
26 Aug 20261 months ago
Contract Period
16 Oct 2026 - 15 Oct 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Horsham District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HORSHAM
Postcode
RH12 1HQ
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ28 West Sussex (North East)
Delivery Location
TLJ28 West Sussex (North East)
Local Authority
Horsham
Electoral Ward
Denne
Westminster Constituency
Horsham

Supplier Information

Number of Suppliers
1
Supplier Name

Mountjoy Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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