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WBS-ITT-61195- Service and Maintenance of Refrigeration Equipment within Welsh Blood Service Trust

NHS Wales Shared Services Partnership-Procurement Services

This public procurement record has 2 releases in its history.

Award

17 Jul 2026 at 18:08

UK7 - Contract Details Notice
Tender

08 Apr 2026 at 14:45

UK4 - Tender Notice
Summary of the contracting process

The Welsh Blood Service Trust required a specialist service and maintenance contractor for its refrigeration equipment, including fridges and freezers. The work covers planned preventative maintenance, servicing and calibration, with the asset list and individual locations set out in the specification. The equipment supports the Trust’s operations, so the requirement concerns medical and precision equipment maintenance rather than general building services. The buying organisation was NHS Wales Shared Services Partnership–Procurement Services, hosted by Velindre University NHS Trust, for the Welsh Blood Service Trust. The buyer is based in Cardiff, and the equipment is located within Welsh Blood Service Trust sites. This is a services procurement, classified under repair and maintenance services for medical and precision equipment.

This below-threshold open competition has completed, with the contract awarded to JCW Energy Services. The award was made on 30 June 2026 and the contract was signed on the same date. The contract runs from 1 July 2026 to 30 June 2029, with two optional 12-month extensions allowing a maximum period to 30 June 2031. The estimated tender value was £100,000 excluding VAT, or £119,999.99 including VAT; the awarded contract value is £13,025.24 excluding VAT, or £15,630.29 including VAT. There was one lot. Evaluation weighted technical quality at 40% and commercial cost at 60%. The tender deadline was 6 May 2026, and enquiries closed on 29 April 2026. SMEs and voluntary, community or social enterprises were eligible.

This award shows a defined NHS Wales requirement for maintaining and calibrating refrigeration equipment used by a blood service. Suppliers well placed for a future requirement would have demonstrable competence in servicing fridges and freezers, diagnosing refrigeration equipment faults, carrying out accurate calibration and operating a compliant planned preventative maintenance programme. They would need the technical capacity to manage an asset base spread across Welsh Blood Service Trust locations, maintain reliable records and coordinate scheduled visits with operational sites. The procurement was suitable for SMEs and voluntary, community or social enterprises, indicating that a smaller specialist provider could be credible. A competitive offer would need to balance technical quality with commercial cost, since cost carried the greater evaluation weighting.

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Notice Information

Notice Title

WBS-ITT-61195- Service and Maintenance of Refrigeration Equipment within Welsh Blood Service Trust

Notice Description

Welsh Blood Service Trust were looking for a suitably qualified supplier to carry out the required service, maintenance and calibration of fridges and freezers within the Trust. This is to include a compliant Planned Preventative Maintenance (PPM) schedule. A full list of the assets and the locations are to be found within the Specification along with all other information of requirement. This notice provides details around contract award following a below threshold tender.

Lot Information

Lot 1

Renewal: Two optional extension periods in 12-month increments

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067e22
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068006-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50400000 - Repair and maintenance services of medical and precision equipment

Notice Value(s)

Tender Value
£100,000 £100K-£500K
Lots Value
£100,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£13,025 Under £100K

Notice Dates

Publication Date
17 Jul 20262 months ago
Submission Deadline
6 May 2026Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jul 2026 - 30 Jun 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services
Additional Buyers

Welsh Blood Service Trust hosted by Velindre NHS Trust

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF14 3UZ
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL52 Cardiff and Vale of Glamorgan
Delivery Location
Not specified
Local Authority
Cardiff
Electoral Ward
Gabalfa
Westminster Constituency
Cardiff North

Supplier Information

Number of Suppliers
1
Supplier Name

JCW Energy Services

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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