Award

eSafe renewal SYP

SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY

This public procurement record has 1 release in its history.

Award

09 Apr 2026 at 13:15

Award Notice
Summary of the contracting process

South Yorkshire Mayoral Combined Authority has recently completed a procurement process for the renewal of eSafe software licenses used by South Yorkshire Police. The tender, titled "eSafe renewal SYP" under the industry category of "Software package and information systems," aims to monitor known online sex offenders through a call-off contract with Phoenix Software Ltd. The procurement is situated in the Yorkshire region (UKE) and is classified under the main procurement category of goods. While the procurement method was limited, bypassing the usual call for competition, it was conducted under the West Yorkshire Combined Authority IT framework. The process reached the award stage on 9th April 2026, with a related contract beginning from 14th April 2026, extending potentially over four years.

This tender presents significant business growth opportunities, especially for suppliers in the software and IT security sectors. It underscores a growing demand for specialised software solutions aimed at public safety and criminal monitoring, which are crucial for public sector authorities. Businesses with expertise in information systems and software development, particularly those capable of managing sensitive data and large scale licensing agreements, would find themselves well-suited to compete or collaborate in similar procurement opportunities. Phoenix Software Ltd's engagement highlights the prospects for companies with existing framework agreements to secure substantial contracts without the conventional tendering process.

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Notice Information

Notice Title

eSafe renewal SYP

Notice Description

eSafe renewal for SYP, a software package which will allow for the monitoring of known online sex offenders.

Lot Information

Lot 1

In March 2021 SYP purchased ESafe online monitoring software for the first time, to allow the monitoring of 100 RSOs. This was through a grant from the Home Office but on the understanding from SYP that the organisation would be responsible for the costs in the future. SYP renewed and funded this process in 2022 and 2023 purchasing 80 and 100 licences respectively. Demand has increased in terms of the number of RSOs managed by SYP's ViSOR teams and the use of Esafe monitoring software has naturally increased as well. Upon renewal in 2025 it was agreed 110 licenses would be required, a further demand has been identified towards the end of 2025 and it is anticipated in 2026 more licenses will be needed and the number has been increased to 120. The supplier Smoothwall have advised that they always worked outside public sector frameworks, due to the fact that they are the only Supplier in the UK that provides this service and therefore no need for tendering exercises. However, a commercial agreement has been set up with Phoenix Software Ltd via the WYCA IT framework in order to put in a place a contract from 14/04/26 onwards for up to 4 years with extensions for the required 120 licenses.

Procurement Information

CALL-OFF CONTRACT AWARDED UNDER THE AUSPICES OF THE WEST YORKSHIRE COMBINED AUTHORITY FRAMEWORK FOR THE SUPPLY OF IT HARDWARE, NETWORKING & SECURITY EQUIPMENT AND COMMERCIAL OFF THE SHELF SOFTWARE (COTS) - REF.2821-2022

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-067f19
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/032443-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£45,237 Under £100K

Notice Dates

Publication Date
9 Apr 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
8 Apr 20262 weeks ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2BQ
Post Town
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

PHOENIX SOFTWARE

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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