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Leisure Management System_26

Liverpool City Council

This public procurement record has 2 releases in its history.

Award

30 Sep 2026 at 15:19

UK6 - Contract Award Notice
Tender

10 Apr 2026 at 16:21

UK4 - Tender Notice
Summary of the contracting process

Liverpool City Council procured a leisure management system: software and associated information systems for the Council’s leisure services. The requirement is for a system supplied for use in Liverpool. The award covers one lot and names OpenPlay Ltd as the selected supplier. This is a specialist public-sector software requirement focused on leisure management, rather than a general-purpose IT purchase. The Council is the buyer and the system is intended to support its leisure operations. The procurement was categorised as a goods purchase, though the practical requirement is for a software system to be implemented and operated for the Council.

The procurement is complete and was run as an open procedure. OpenPlay Ltd was selected for the single lot, with an awarded value of £1,070,857.54. The award date was 22 September 2026. The contract period is scheduled to run from 1 December 2026 to 30 June 2032, with the Council able to extend it by up to a further four years, to a maximum end date of 30 June 2036. The original tender described a five-year term following implementation. Bids were evaluated on quality (40%), presentation (20%), price (30%) and social value (10%). The submission deadline was 5 May 2026; the enquiry deadline was 27 April 2026. Six bids were received, with five reaching the final stage.

For suppliers competing when Liverpool City Council next buys this type of system, the result demonstrates demand for a dedicated leisure management platform delivered as a substantial, multi-year council contract. A credible competitor would need to show strong product quality and the ability to present and explain its solution persuasively, since quality and presentation together made up 60% of the evaluation. Price mattered, but was not the sole basis of selection; social value also contributed. The selected supplier was an SME, and the procurement was marked suitable for SMEs and voluntary, community and social enterprises, indicating that a smaller specialist provider could compete. Relevant capability is therefore a proven leisure-management software offer, backed by capacity to implement and support it for a local authority over an extended contract.

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Notice Information

Notice Title

Leisure Management System_26

Notice Description

Contract Name: Leisure Management System_26 Contract Number: DN808645 Liverpool City Council requires a supplier to provide a Leisure Management System to the Council. The proposed contract will be for five years, following an implementation phase, with options to extend by a further four years commencing in November 2026, or earlier if possible.

Lot Information

Lot 1

Renewal: Options to extend by up to four years at the sole discretion of the Council.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068053
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/092483-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£900,000 £500K-£1M
Lots Value
£900,000 £500K-£1M
Awards Value
£1,070,857 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
30 Sep 20266 days ago
Submission Deadline
5 May 2026Expired
Future Notice Date
Not specified
Award Date
22 Sep 20262 weeks ago
Contract Period
1 Dec 2026 - 30 Jun 2032 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Liverpool City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LIVERPOOL
Postcode
L3 1DS
Postcode Area
Liverpool
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD72 Liverpool
Delivery Location
TLD72 Liverpool
Local Authority
Liverpool
Electoral Ward
Waterfront South
Westminster Constituency
Liverpool Riverside

Supplier Information

Number of Suppliers
1
Supplier Name

Openplay Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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