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Provision of Servicing and Maintenance for Catering Equipment

Coventry University

This public procurement record has 3 releases in its history.

Award

10 Aug 2026 at 17:26

UK7 - Contract Details Notice
Award

10 Jul 2026 at 15:56

UK6 - Contract Award Notice
Tender

14 Apr 2026 at 15:48

UK4 - Tender Notice
Summary of the contracting process

Coventry University is procuring catering-equipment servicing and maintenance across the Coventry University Group. The requirement covers routine inspections, planned preventative maintenance, reactive repairs, emergency call-outs, replacement parts, and the supply and installation of replacement catering equipment. This is a services contract for repair and maintenance of catering equipment (CPV 50883000). Delivery is across university sites in the North East, West Midlands and South East of England. The buyer is Coventry University, based in Coventry. The work suits businesses able to provide both scheduled maintenance and responsive technical support for commercial catering equipment, together with the capability to source, supply and install replacement equipment when required. The requirement therefore combines planned engineering activity with on-demand repair and equipment replacement services.

The procurement is complete and has been awarded following an open procedure. William Freer Limited was selected on 10 July 2026. The award value is estimated at £380,000 excluding VAT (£456,000 including VAT), covering planned preventative maintenance; reactive repairs, emergency call-outs, replacement parts and equipment are charged as required and are excluded from that estimate. The contract was signed on 1 August 2026 for an initial period from 1 August 2026 to 31 July 2028, with up to two one-year extensions, potentially ending 31 July 2030. Two bids were received. Evaluation weighted commercial price at 50%, quality at 40% and sustainability at 10%. The single lot was suitable for SMEs, and the procurement was above the relevant threshold.

This award demonstrates Coventry University Group’s demand for a supplier that can manage catering-equipment estates across multiple English locations, combining planned preventative maintenance with reactive engineering support. A credible competitor for the same requirement would need suitably skilled catering-equipment engineers, the capacity to carry out routine inspections and scheduled servicing across a dispersed estate, and the ability to respond to breakdowns and emergency call-outs. It would also need reliable access to replacement parts and the operational capability to supply and install replacement equipment. The evaluation shows that commercial competitiveness matters most, but quality and sustainability together account for half of the assessment. The successful supplier was an SME, indicating that a well-organised specialist business can compete without being a large national contractor.

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Notice Information

Notice Title

Provision of Servicing and Maintenance for Catering Equipment

Notice Description

Provision of servicing and maintenance services for catering equipment across the Coventry University Group, including routine inspections, planned servicing, reactive repairs, and the supply and installation of replacement equipment. The contract has been awarded for an initial term of two years, with the option to extend for up to two further periods of one year each. The contract value stated relates to the estimated value of the planned preventative maintenance element only and does not include expenditure associated with reactive repairs, emergency call-outs, replacement parts, or replacement equipment, which will be commissioned and charged on an as-required basis. The contract value is an estimate and does not represent a guaranteed or final spend value. Actual expenditure will depend on operational requirements and the volume and scope of services required during the contract term, including any extension periods.

Lot Information

Lot 1

Renewal: 2+1+1 years contract. Each one-year extension to be agreed by Coventry University and the Supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068242
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/075942-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50883000 - Repair and maintenance services of catering equipment

Notice Value(s)

Tender Value
£380,000 £100K-£500K
Lots Value
£380,000 £100K-£500K
Awards Value
£380,000 £100K-£500K
Contracts Value
£39,354 Under £100K

Notice Dates

Publication Date
10 Aug 20262 weeks ago
Submission Deadline
11 May 2026Expired
Future Notice Date
Not specified
Award Date
10 Jul 20261 months ago
Contract Period
1 Aug 2026 - 31 Jul 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Coventry University
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
COVENTRY
Postcode
CV1 5FB
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG33 Coventry
Delivery Location
TLC North East (England), TLG West Midlands (England), TLJ South East (England)
Local Authority
Coventry
Electoral Ward
St Michael's
Westminster Constituency
Coventry South

Supplier Information

Number of Suppliers
1
Supplier Name

William Freer Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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