Notice Information
Notice Title
Iken Cloud Legal Case Management and Time Recording and associated services
Notice Description
* 51 Iken Cloud User licence subscriptions * 33.5 days of Iken onboarding and training services for 51 users as outlined in the written proposal made to the Buyer in the document entitled "Iken Cloud Legal Case Management and Time Recording"
Lot Information
Lot 1
Case and document management: Overview/Features * Manage documentation and communication via your Microsoft 365 accounts * Save time with the smart production of documents and emails in context and automatically indexed * Workflow design and implementation to manage and improve processes * Extensive and well-presented management reporting suite * Advanced document bundling integration * Accurately track hours with integrated real-time and retrospective time recording * Alerts, diary, and task management * Thumb through documents and files with Iken Cloud's previewing pane * Powerful search functionality across individual cases and contacts through to document level * An intuitive and accessible user interface * Contact and stakeholder management * Manage and configure user roles, allowable tasks, workflows and template libraries with the advanced Super User area
Procurement Information
Call-off from G-Cloud 14 Framework Agreement (RM1557.14)
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-068366
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/034368-2026
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72250000 - System and support services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £123,190 £100K-£500K
Notice Dates
- Publication Date
- 15 Apr 20261 weeks ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 26 Mar 20264 weeks ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- SOUTH YORKSHIRE MAYORAL COMBINED AUTHORITY
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- SHEFFIELD
- Postcode
- S1 2BQ
- Post Town
- Sheffield
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE3 South Yorkshire
- Small Region (ITL 3)
- TLE32 Sheffield
- Delivery Location
- TLE Yorkshire and The Humber
-
- Local Authority
- Sheffield
- Electoral Ward
- City
- Westminster Constituency
- Sheffield Central
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-068366-2026-04-15T16:00:35+01:00",
"date": "2026-04-15T16:00:35+01:00",
"ocid": "ocds-h6vhtk-068366",
"initiationType": "tender",
"tender": {
"id": "0150-2025",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Iken Cloud Legal Case Management and Time Recording and associated services",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "72250000",
"description": "System and support services"
},
"mainProcurementCategory": "services",
"description": "* 51 Iken Cloud User licence subscriptions * 33.5 days of Iken onboarding and training services for 51 users as outlined in the written proposal made to the Buyer in the document entitled \"Iken Cloud Legal Case Management and Time Recording\"",
"lots": [
{
"id": "1",
"description": "Case and document management: Overview/Features * Manage documentation and communication via your Microsoft 365 accounts * Save time with the smart production of documents and emails in context and automatically indexed * Workflow design and implementation to manage and improve processes * Extensive and well-presented management reporting suite * Advanced document bundling integration * Accurately track hours with integrated real-time and retrospective time recording * Alerts, diary, and task management * Thumb through documents and files with Iken Cloud's previewing pane * Powerful search functionality across individual cases and contacts through to document level * An intuitive and accessible user interface * Contact and stakeholder management * Manage and configure user roles, allowable tasks, workflows and template libraries with the advanced Super User area",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
},
"hasOptions": false,
"status": "cancelled"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKE"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Award procedure without prior publication of a call for competition",
"procurementMethodRationaleClassifications": [
{
"id": "D_OUTSIDE_SCOPE",
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"description": "The procurement falls outside the scope of application of the directive"
}
],
"procurementMethodRationale": "Call-off from G-Cloud 14 Framework Agreement (RM1557.14)"
},
"awards": [
{
"id": "034368-2026-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-COH-2776536",
"name": "Iken Business Limited"
}
]
}
],
"parties": [
{
"id": "GB-FTS-143382",
"name": "South Yorkshire Mayoral Combined Authority",
"identifier": {
"legalName": "South Yorkshire Mayoral Combined Authority",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"streetAddress": "11 Broad Street West",
"locality": "Sheffield",
"region": "UKE32",
"postalCode": "S12BQ",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Jo Bradbeer",
"email": "jo.bradbeer@southyorkshire.police.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.southyorkshire-ca.gov.uk/",
"classifications": [
{
"id": "REGIONAL_AUTHORITY",
"scheme": "TED_CA_TYPE",
"description": "Regional or local authority"
},
{
"id": "03",
"scheme": "COFOG",
"description": "Public order and safety"
}
]
}
},
{
"id": "GB-COH-2776536",
"name": "Iken Business Limited",
"identifier": {
"legalName": "Iken Business Limited",
"id": "2776536",
"scheme": "GB-COH"
},
"address": {
"locality": "Bristol",
"region": "UK",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
},
{
"id": "GB-FTS-102708",
"name": "South Yorkshire Police",
"identifier": {
"legalName": "South Yorkshire Police"
},
"address": {
"locality": "Sheffield",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-FTS-143382",
"name": "South Yorkshire Mayoral Combined Authority"
},
"contracts": [
{
"id": "034368-2026-1",
"awardID": "034368-2026-1",
"status": "active",
"value": {
"amount": 123190,
"currency": "GBP"
},
"dateSigned": "2026-03-26T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 1
}
]
},
"language": "en"
}