Planning

LFR - Asset Management System

LINCOLNSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

15 Apr 2026 at 15:30

UK2 - Preliminary Market Engagement Notice
Summary of the contracting process

Lincolnshire County Council is currently in the planning stage of procuring an Asset Management System for Lincolnshire Fire and Rescue. This market engagement, part of the Procurement Act 2023, aims to gather insights from suppliers regarding the capabilities and innovation in digital asset management systems. The Council is seeking feedback on numerous aspects, including delivery models and commercial approaches, to shape future procurement. The engagement involves a Market Engagement Questionnaire, which must be completed by 1st May 2026, with a focus on inventory management software suited for varied asset lifecycles. This initial stage sets no formal commitments but provides significant groundwork for subsequent procurement proceedings, with a planned contract period from November 2026 to November 2031.

This preliminary market engagement presents substantial opportunities for businesses specialising in inventory management software packages. SMEs and VCSE organisations are particularly encouraged to participate, given the favourable contract terms and emphasis on scalability and interoperability. By contributing insights, businesses can potentially influence the procurement strategy and align their offerings with specific requirements such as regulatory compliance, data quality enhancement, and seamless integration with existing systems. Moreover, the engagement allows companies to showcase their technological advancements and propose innovative solutions beneficial for the Fire and Rescue Service operations. This is a unique chance for businesses to strategically position themselves in the procurement process and contribute to the evolution of asset management systems in the public sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

LFR - Asset Management System

Notice Description

Lincolnshire Fire and Rescue is undertaking Preliminary Market Engagement (PME) in accordance with the Procurement Act 2023 to inform the development of a future procurement for an Asset Management Software (AMS) solution to support Fire and Rescue Service operations. The Authority seeks to understand current market capability, innovation, delivery models, and commercial approaches for digital asset management systems that can support the full lifecycle management of both operational and non-operational assets. The intended solution is expected to provide a centralised, accurate, and fully auditable system for managing assets from acquisition through to disposal. It should support improved asset visibility and availability, condition monitoring, inspection and maintenance scheduling, and robust reporting, with appropriate access controls for operational, technical, and managerial users. The Authority is particularly interested in how modern solutions can enhance regulatory compliance, resilience, operational readiness, data quality, and integration with existing systems, enabling improved decision-making through reliable asset data and automated processes. Through this PME, the Authority is seeking supplier feedback to help refine its requirements, procurement strategy, commercial model, and delivery approach. Engagement may cover topics such as functional capability, implementation and data migration, security and hosting options, support and training models, scalability, interoperability, and contract management. All information provided at this stage is indicative only. Requirements, scope, contract structure, and timelines are subject to change and will be informed by the outcomes of this engagement. Participation in this PME is voluntary and will not confer any advantage or disadvantage in any subsequent procurement process. The Authority will conduct the PME in an open, transparent, and proportionate manner to ensure fair and effective competition.

Planning Information

1. Market Engagement Questionnaire 1.1. This stage of the project enables the Council to understand strengths and weakness of options; technologies; methodologies and/ or solutions available to deliver the scheme. 1.2. LCC will consider responses received as part of this Market Engagement to help inform options and further decision making. 1.3. For avoidance of doubt, this stage of the project is not part of a formal procurement process, and the Council is not committing, at this stage, to carrying out such process. 1.4. Participation or non-participation in this Market Engagement shall not prevent any Supplier in a potential procurement process, nor is it intended that any information supplied shall place any Supplier at an advantage in any forthcoming procurement. 1.5. Any queries regarding this opportunity must be submitted via the Panacea e-tending Portal. Although the source of any questions will be kept confidential, both the query itself and the Council’s response may be shared with other interested parties at the sole discretion of Lincolnshire County Council. 1.6. Participation in this Market Engagement will be at each Supplier’s own cost. No expense in responding to this process will be reimbursed by the Council. 1.7. Those wishing to reply to the questionnaire should complete the form below and respond via Panacea direct message by 1st May 2026: 4pm

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068372
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/034390-2026
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
UK2 - Preliminary Market Engagement Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48430000 - Inventory management software package

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
15 Apr 20261 weeks ago
Submission Deadline
Not specified
Future Notice Date
1 May 20261 weeks to go
Award Date
Not specified
Contract Period
30 Nov 2026 - 29 Nov 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Planning
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LINCOLNSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN1 1YL
Post Town
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified
Local Authority
Lincoln
Electoral Ward
Carholme
Westminster Constituency
Lincoln

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-068372-2026-04-15T16:30:42+01:00",
    "date": "2026-04-15T16:30:42+01:00",
    "ocid": "ocds-h6vhtk-068372",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGRB-3736-CHZN",
            "name": "Lincolnshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGRB-3736-CHZN"
            },
            "address": {
                "streetAddress": "County Offices, Newland",
                "locality": "Lincoln",
                "postalCode": "LN1 1YL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF30"
            },
            "contactPoint": {
                "email": "Emma.Morton2@lincolnshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.lincolnshire.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGRB-3736-CHZN",
        "name": "Lincolnshire County Council"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "1. Market Engagement Questionnaire 1.1. This stage of the project enables the Council to understand strengths and weakness of options; technologies; methodologies and/ or solutions available to deliver the scheme. 1.2. LCC will consider responses received as part of this Market Engagement to help inform options and further decision making. 1.3. For avoidance of doubt, this stage of the project is not part of a formal procurement process, and the Council is not committing, at this stage, to carrying out such process. 1.4. Participation or non-participation in this Market Engagement shall not prevent any Supplier in a potential procurement process, nor is it intended that any information supplied shall place any Supplier at an advantage in any forthcoming procurement. 1.5. Any queries regarding this opportunity must be submitted via the Panacea e-tending Portal. Although the source of any questions will be kept confidential, both the query itself and the Council's response may be shared with other interested parties at the sole discretion of Lincolnshire County Council. 1.6. Participation in this Market Engagement will be at each Supplier's own cost. No expense in responding to this process will be reimbursed by the Council. 1.7. Those wishing to reply to the questionnaire should complete the form below and respond via Panacea direct message by 1st May 2026: 4pm",
                "dueDate": "2026-05-01T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "034390-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/034390-2026",
                "datePublished": "2026-04-15T16:30:42+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "PME",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "LFR - Asset Management System",
        "description": "Lincolnshire Fire and Rescue is undertaking Preliminary Market Engagement (PME) in accordance with the Procurement Act 2023 to inform the development of a future procurement for an Asset Management Software (AMS) solution to support Fire and Rescue Service operations. The Authority seeks to understand current market capability, innovation, delivery models, and commercial approaches for digital asset management systems that can support the full lifecycle management of both operational and non-operational assets. The intended solution is expected to provide a centralised, accurate, and fully auditable system for managing assets from acquisition through to disposal. It should support improved asset visibility and availability, condition monitoring, inspection and maintenance scheduling, and robust reporting, with appropriate access controls for operational, technical, and managerial users. The Authority is particularly interested in how modern solutions can enhance regulatory compliance, resilience, operational readiness, data quality, and integration with existing systems, enabling improved decision-making through reliable asset data and automated processes. Through this PME, the Authority is seeking supplier feedback to help refine its requirements, procurement strategy, commercial model, and delivery approach. Engagement may cover topics such as functional capability, implementation and data migration, security and hosting options, support and training models, scalability, interoperability, and contract management. All information provided at this stage is indicative only. Requirements, scope, contract structure, and timelines are subject to change and will be informed by the outcomes of this engagement. Participation in this PME is voluntary and will not confer any advantage or disadvantage in any subsequent procurement process. The Authority will conduct the PME in an open, transparent, and proportionate manner to ensure fair and effective competition.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "48430000",
                        "description": "Inventory management software package"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 80000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "goods",
        "aboveThreshold": false,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2026-11-30T00:00:00Z",
                    "endDate": "2031-11-29T23:59:59Z"
                },
                "status": "planning"
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-05-01T23:59:59+01:00"
        },
        "status": "planning"
    },
    "language": "en"
}