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LUV01228 - UoL Shuttle Bus Service

University of Leicester

This public procurement record has 2 releases in its history.

Award

21 Jul 2026 at 15:44

UK6 - Contract Award Notice
Tender

17 Apr 2026 at 18:53

UK4 - Tender Notice
Summary of the contracting process

The University of Leicester procured a subsidised shuttle bus service between Oadby halls of residence and the university’s main campus in Leicester. The requirement covers road transport services using buses and coaches, including double-decker, low-floor and electric buses. The service is managed by the university’s Estates and Campus Services Division and supports student travel between accommodation and campus. The work is delivered in Leicester. It is a passenger transport services opportunity for operators able to provide and manage a university shuttle operation, rather than a purchase of vehicles alone. The requirement follows an established shuttle service that has operated since 2018, with the Oadby-to-campus route introduced in the 2018/2019 academic year.

The procurement is complete and Roberts Coaches Ltd was selected as the supplier on 20 July 2026. The award value is £2,750,000 gross. The contract is scheduled to run from 1 September 2026 to 31 August 2027, with one initial year and up to four further 12-month extensions reviewed annually; the maximum possible end date is 31 August 2031. One lot was awarded through an open procedure. Four bids reached the final stage, including one from an SME. Evaluation weighted technical criteria at 80% and commercial criteria, including price, at 20%. Suppliers had to meet economic and technical selection criteria detailed in the invitation to tender. The contract was valued at £3,000,000 gross before award. A standstill period ends on 30 July 2026, with signature scheduled for 31 July 2026.

This award demonstrates sustained demand from the University of Leicester for a managed, subsidised student shuttle linking Oadby accommodation with the main campus. Competitors for a future requirement would need credible capability in scheduled passenger transport, operating buses or coaches appropriate to the route, and managing a reliable university service. The specified vehicle scope includes double-decker, low-floor and electric buses, so operators able to provide suitable fleet capacity across these types would be well placed. Technical delivery was substantially more important than commercial price in the evaluation, indicating that service quality and operational compliance matter most. Suppliers would also need strong economic standing and the ability to meet the statement of requirements and associated service-level agreements and key performance indicators.

How relevant is this notice?

Notice Information

Notice Title

LUV01228 - UoL Shuttle Bus Service

Notice Description

The University Shuttle Bus Service has been operating since 2018 following a competitive tender exercise. The Oadby to Campus Shuttle Bus Service was established in the first term of 2018/2019 academic year in order to provide a subsidised bus service to and from the Oadby Halls of residence to the main campus. It is managed by the Estates and Campus Services Division here at the University. The contract will begin in September 2026 for a potential term of up to five years.

Lot Information

Lot 1

Renewal: 1 year plus 4 x 12 month extensions reviewed annually

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0685cb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/068814-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

CPV Codes

34121000 - Buses and coaches

34121300 - Double-decker buses

34121400 - Low-floor buses

34144910 - Electric buses

60100000 - Road transport services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
£2,750,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20261 months ago
Submission Deadline
18 May 2026Expired
Future Notice Date
Not specified
Award Date
20 Jul 20261 months ago
Contract Period
1 Sep 2026 - 31 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Pending
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Leicester
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 7RH
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF21 Leicester
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Supplier Information

Number of Suppliers
1
Supplier Name

Roberts Coaches Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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