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LUV01228 - UoL Shuttle Bus Service

University of Leicester

This public procurement record has 3 releases in its history.

Award

04 Sep 2026 at 11:15

UK7 - Contract Details Notice
Award

21 Jul 2026 at 15:44

UK6 - Contract Award Notice
Tender

17 Apr 2026 at 18:53

UK4 - Tender Notice
Summary of the contracting process

The University of Leicester procured a subsidised shuttle bus service linking Oadby halls of residence with the university’s main campus. The requirement covers passenger road transport and the provision or operation of buses and coaches, including double-decker, low-floor and electric buses. The service is managed by the university’s Estates and Campus Services Division and is delivered in Leicester, serving the university and its student accommodation. It is a transport services contract rather than a vehicle supply requirement alone, so relevant businesses include passenger transport operators, bus and coach companies, and suppliers able to provide suitable vehicles and associated operational capability. The procurement relates to a single service requirement covering the Oadby-to-campus route.

The procurement is complete: the contract was awarded to Roberts Coaches Ltd and subsequently signed. It used an open procedure for one lot. The award date was 20 July 2026, the standstill period ended on 30 July 2026, and the contract was signed on 31 July 2026. The contract runs from 1 September 2026 to 31 August 2027, with one initial year and up to four further 12-month extensions reviewed annually, giving a maximum end date of 31 August 2031. The awarded and signed contract value is £2,750,000 gross, against an estimated lot value of £3,000,000 gross. Bids closed on 18 May 2026; enquiries closed on 13 May 2026. Evaluation weighted technical quality at 80% and commercial considerations at 20%. Four bids reached the final stage.

This award indicates sustained demand from the University of Leicester for a managed student shuttle service linking Oadby and the main campus. A credible future competitor would need an established passenger transport operation, suitable bus and coach capacity, and the ability to deploy vehicles matching the requirement, including double-decker, low-floor or electric buses where specified. Operational planning for a regular campus route, dependable service delivery and effective management of service levels and key performance indicators would be important. The competition attracted four final-stage bids, including one from an SME, and the lot was identified as suitable for SMEs. Suppliers should therefore be able to demonstrate both technical competence and commercial value, with robust controls for price changes and compliance with the statement of requirements.

How relevant is this notice?

Notice Information

Notice Title

LUV01228 - UoL Shuttle Bus Service

Notice Description

The University Shuttle Bus Service has been operating since 2018 following a competitive tender exercise. The Oadby to Campus Shuttle Bus Service was established in the first term of 2018/2019 academic year in order to provide a subsidised bus service to and from the Oadby Halls of residence to the main campus. It is managed by the Estates and Campus Services Division here at the University. The contract will begin in September 2026 for a potential term of up to five years.

Lot Information

Lot 1

Renewal: 1 year plus 4 x 12 month extensions reviewed annually

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0685cb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/083814-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

34 - Transport equipment and auxiliary products to transportation

60 - Transport services (excl. Waste transport)

CPV Codes

34121000 - Buses and coaches

34121300 - Double-decker buses

34121400 - Low-floor buses

34144910 - Electric buses

60100000 - Road transport services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
£2,750,000 £1M-£10M
Contracts Value
£2,750,000 £1M-£10M

Notice Dates

Publication Date
4 Sep 20261 months ago
Submission Deadline
18 May 2026Expired
Future Notice Date
Not specified
Award Date
20 Jul 20263 months ago
Contract Period
1 Sep 2026 - 31 Aug 2027 6-12 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
University of Leicester
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE1 7RH
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF21 Leicester
Delivery Location
TLF21 Leicester
Local Authority
Leicester
Electoral Ward
Castle
Westminster Constituency
Leicester South

Supplier Information

Number of Suppliers
1
Supplier Name

Roberts Coaches Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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