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Provision of 3G Pitch Maintenance

South Ayrshire Council

This public procurement record has 2 releases in its history.

Award

31 Jul 2026 at 14:04

Award Notice
Tender

20 Apr 2026 at 11:58

Tender Notice
Summary of the contracting process

South Ayrshire Council procured services to maintain 3G artificial-turf sports pitches in South Ayrshire. The requirement is sports-field maintenance, including repair and maintenance work connected with sports facilities and sports-marking works. The council is the buyer and central purchasing body, with delivery associated with its local sports facilities. The requirement is categorised as services and covers the provision of ongoing maintenance rather than construction of a new pitch. It is relevant to contractors providing specialist artificial-turf sports-pitch maintenance, surface repairs, line and sports marking, and related sports-facility upkeep. The work is focused on 3G pitches and the associated maintenance activities, so general grounds maintenance businesses without relevant synthetic-surface or sports-facility capability may be less well suited.

The procurement has reached completion: CY Turf Ltd was selected as supplier, and the contract is active. The contract was signed on 28 July 2026 for £149,789.03. The requirement was arranged as one lot, with a stated duration of 1,800 days and a renewal provision. The open procedure was evaluated on 40% quality and 60% price. Bids closed at 12:00 on 26 May 2026, when bids were also opened, and bids had to remain valid for 120 days. Electronic and written submissions were accepted, in English, with variants not allowed. The process received six bids, all from SMEs and all submitted electronically. Staff names and qualifications were required. Electronic ordering and payment were supported, and electronic invoicing was allowed. Further notices were estimated around 2030 or 2031.

This award demonstrates an established requirement for a specialist sports-surface contractor able to maintain 3G pitches and undertake associated sports-facility repairs and markings for a local authority. A credible competitor would need practical experience maintaining artificial-turf pitches, diagnosing and repairing surface or facility defects, and delivering accurate, durable sports markings. The requirement also points to the importance of presenting suitably qualified personnel, because staff names and qualifications were required during selection. Suppliers should be able to evidence quality alongside competitive pricing: quality carried 40% of the evaluation, while price carried 60%. The six bids were all from SMEs, indicating that the scale and procurement route can be accessible to smaller specialist firms with the relevant technical capability, staffing and delivery capacity.

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Notice Information

Notice Title

Provision of 3G Pitch Maintenance

Notice Description

Provision of 3G Pitch Maintenance

Lot Information

Lot 1

Provision of 3G Pitch Maintenance

Renewal: Estimated timing for further notices to be published is circa 2030 / 2031.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068630
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/072742-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

45 - Construction work

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

45212213 - Sport markings works

45212290 - Repair and maintenance work in connection with sports facilities

77320000 - Sports fields maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£149,789 £100K-£500K

Notice Dates

Publication Date
31 Jul 20263 weeks ago
Submission Deadline
26 May 2026Expired
Future Notice Date
Not specified
Award Date
28 Jul 20261 months ago
Contract Period
Not specified - Not specified
Recurrence
Yes Estimated timing for further notices to be published is circa 2030 / 2031.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
AYR
Postcode
KA7 1DR
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM94 South Ayrshire
Delivery Location
TLM94 South Ayrshire
Local Authority
South Ayrshire
Electoral Ward
Ayr West
Westminster Constituency
Ayr, Carrick and Cumnock

Supplier Information

Number of Suppliers
1
Supplier Name

CY Turf Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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