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Electoral Management System

London Borough of Hammersmith and Fuham (LBHF)

This public procurement record has 2 releases in its history.

Award

25 Aug 2026 at 11:56

UK7 - Contract Details Notice
Tender

21 Apr 2026 at 14:22

UK4 - Tender Notice
Summary of the contracting process

The London Borough of Hammersmith and Fulham is procuring an electoral management system. The requirement covers software and information systems for managing voter registration, absent voting and elections. This is a goods procurement focused on the supply of an operational electoral administration platform rather than standalone consultancy or general IT services. The buying organisation is the London Borough of Hammersmith and Fulham, with delivery and use in London. The requirement is a single system covering the authority’s stated electoral management activities. Suppliers specialising in electoral registration and election administration software, public-sector case-management platforms or related information systems are the most directly relevant, particularly those able to support the full set of functions within one managed solution.

The procurement is complete and has been awarded following a below-threshold open competition. One lot was awarded to Idox Software Ltd. The award value is £103,200 gross, while the active contract value is £103,442 gross. The award was made on 31 July 2026, and the contract was signed on 31 July 2026. The contract runs from 1 August 2026 to 31 July 2029, with an extension option available up to 31 July 2030; the contract records a one-year extension option, while the lot allows further periods up to an aggregate of two years. The tender closed on 12 May 2026 at noon, with enquiries closing on 5 May 2026. Evaluation was based on 60% price and 40% quality or technical merit, including 10% social value.

This award demonstrates a defined requirement from the London Borough of Hammersmith and Fulham for integrated electoral administration software covering voter registration, absent voting and elections. A competitor would need a mature product that supports these functions reliably in a local-authority setting, together with the implementation, support and operational capacity needed to run a live electoral management service. The selected supplier, Idox Software Ltd, is recorded as a large organisation, indicating that scale and delivery capability may be important when this buyer next assesses the requirement. Suppliers should also be able to compete through an open, below-threshold route and present a strong technical and quality case, including a credible approach to social value, while remaining competitive on price.

How relevant is this notice?

Notice Information

Notice Title

Electoral Management System

Notice Description

The London Borough of Hammersmith and Fulham require an Electoral Management system to manage voter registration, absent voting and elections.

Lot Information

Lot 1

Renewal: The Authority at its discretion will have the option to extend the contract by further periods up to an aggregrate of two years.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-06877d
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/080785-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Below threshold - open competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£103,200 £100K-£500K
Lots Value
£103,200 £100K-£500K
Awards Value
Not specified
Contracts Value
£103,442 £100K-£500K

Notice Dates

Publication Date
25 Aug 2026Yesterday
Submission Deadline
12 May 2026Expired
Future Notice Date
Not specified
Award Date
31 Jul 20263 weeks ago
Contract Period
1 Aug 2026 - 31 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Hammersmith and Fuham (LBHF)
Additional Buyers

London Borough of Hammersmith and Fuham

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
W6 9JU
Postcode Area
West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI33 Kensington & Chelsea and Hammersmith & Fulham
Delivery Location
Not specified
Local Authority
Hammersmith and Fulham
Electoral Ward
Hammersmith Broadway
Westminster Constituency
Hammersmith and Chiswick

Supplier Information

Number of Suppliers
1
Supplier Name

Idox Software Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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