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Fire System Servicing & Maintenance

ClwydAlyn Housing

This public procurement record has 3 releases in its history.

Award

19 Aug 2026 at 15:47

UK7 - Contract Details Notice
Award

19 Jun 2026 at 07:47

UK6 - Contract Award Notice
Tender

24 Apr 2026 at 11:49

UK4 - Tender Notice
Summary of the contracting process

ClwydAlyn Housing procured fire system servicing and maintenance across its housing stock in Wales. The requirement covers routine inspection, servicing and reactive response for automatic fire detection and alarm systems, portable firefighting equipment and disabled refuge communication systems. The work is a combination of fire safety maintenance services, fire alarm systems and related installation work. ClwydAlyn sought an established, competent and accredited contractor with a proven track record in maintaining these systems. The buyer is ClwydAlyn Housing, based in St Asaph. The requirement concerns equipment installed throughout the association’s stock, so suppliers need to support a geographically dispersed housing portfolio rather than a single site or building.

The procurement is complete and the contract was awarded to Snowdonia Fire Protection Limited on 18 June 2026. The contract was signed on 1 July 2026 and is active. Its awarded value is £266,666.66 excluding VAT, or £320,000 gross. The initial contract period runs from 1 July 2026 to 30 June 2028, with two possible 12-month renewals extending the maximum period to 30 June 2030. It used an above-threshold open competitive flexible procedure. Five bids reached the final stage, including three from SMEs. Evaluation was based on quality at 70% and price at 30%. The tender deadline was 22 May 2026 at 12:00, with award intended by 19 June 2026.

This award demonstrates recurring demand from ClwydAlyn Housing for planned and reactive fire safety support across a substantial, distributed housing stock. A credible future competitor would need accredited and demonstrable competence in automatic fire detection and alarm systems, portable firefighting equipment and disabled refuge communication systems. Proven experience delivering inspections, servicing, installation-related work and responsive call-outs across multiple properties would be important, alongside the capacity to coordinate scheduled maintenance and urgent attendance. The opportunity was suitable for SMEs and attracted three SME bidders to the final stage, indicating that a specialist regional fire protection business can compete. Suppliers able to evidence reliable service delivery, technical quality and regulatory compliance would be well placed.

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Notice Information

Notice Title

Fire System Servicing & Maintenance

Notice Description

ClwydAlyn Housing Association requires an established, competent, and accredited Contractor with a proven track record to provide an inspection, servicing, and reactive response to its fire safety systems installed throughout our stock, which includes automatic fire detection and alarms, portable firefighting equipment (PFE), and disabled refuge communication.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068a92
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/079131-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Competitive flexible procedure
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

CPV Codes

31625100 - Fire-detection systems

31625200 - Fire-alarm systems

45312100 - Fire-alarm system installation work

Notice Value(s)

Tender Value
£266,666 £100K-£500K
Lots Value
£266,666 £100K-£500K
Awards Value
£266,666 £100K-£500K
Contracts Value
£266,666 £100K-£500K

Notice Dates

Publication Date
19 Aug 20261 weeks ago
Submission Deadline
22 May 2026Expired
Future Notice Date
Not specified
Award Date
18 Jun 20262 months ago
Contract Period
1 Jul 2026 - 30 Jun 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ClwydAlyn Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ST ASAPH
Postcode
LL17 0JD
Postcode Area
Llandudno
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL3 North Wales
Small Region (ITL 3)
TLL33 Conwy and Denbighshire
Delivery Location
TLL11 Isle of Anglesey, TLL12 Gwynedd, TLL13 Conwy and Denbighshire, TLL23 Flintshire and Wrexham, TLL24 Powys
Local Authority
Denbighshire
Electoral Ward
Bodelwyddan
Westminster Constituency
Clwyd North

Supplier Information

Number of Suppliers
1
Supplier Name

SNOWDONIA FIRE PROTECTION LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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