Corporately Branded Events & Exhibitions

{
    "tag": [
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    ],
    "id": "ocds-h6vhtk-068b41-2026-06-16T11:11:16+01:00",
    "date": "2026-06-16T11:11:16+01:00",
    "ocid": "ocds-h6vhtk-068b41",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PZHB-8494-NVZZ",
            "name": "Senedd Cymru / Welsh Parliament",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PZHB-8494-NVZZ"
            },
            "address": {
                "streetAddress": "Senedd Cymru / Welsh Parliament",
                "locality": "Cardiff",
                "postalCode": "CF99 1SN",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKL22"
            },
            "contactPoint": {
                "name": "Alex Jennings",
                "email": "alex.jennings@senedd.wales",
                "telephone": "0300 200 7136"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://senedd.wales/commission/our-procurement-values/how-to-bid-for-a-welsh-parliament-contract/",
                "classifications": [
                    {
                        "id": "publicAuthorityCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - central government"
                    },
                    {
                        "id": "GB-WLS",
                        "scheme": "UK_CA_DEVOLVED_REGULATIONS",
                        "description": "Welsh devolved regulations apply"
                    }
                ]
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PZHB-8494-NVZZ",
        "name": "Senedd Cymru / Welsh Parliament"
    },
    "planning": {
        "milestones": [
            {
                "id": "engagement",
                "type": "engagement",
                "description": "Interested suppliers can request the pre market engagement questionnaire by emailing alex.jennings@senedd.wales. The information gathered through this engagement will support the Welsh Parliament in shaping any subsequent procurement strategy. Participation is voluntary, and responses will be used for research and planning purposes only. Completion of the questionnaire does not form part of any formal procurement process, nor does it create any obligation or advantage in any future tender. Suppliers with relevant experience in delivering event stand design and set up services are encouraged to take part. Your insights will help ensure that any future approach is well informed, proportionate, and aligned with best practice. Responses must be submitted to Alex Jennings (alex.jennings@senedd.wales) by Monday 11th May at 10:00. We appreciate your time and contribution to this engagement exercise and look forward to hearing from you.",
                "dueDate": "2026-05-11T23:59:59+01:00",
                "status": "scheduled"
            }
        ],
        "documents": [
            {
                "id": "037872-2026",
                "documentType": "marketEngagementNotice",
                "noticeType": "UK2",
                "description": "Preliminary market engagement notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/037872-2026",
                "datePublished": "2026-04-27T10:30:34+01:00",
                "format": "text/html"
            }
        ]
    },
    "tender": {
        "id": "1278",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Corporately Branded Events & Exhibitions",
        "description": "The Welsh Parliament (Senedd Cymru) are looking to work with 1 supplier for their Corporately Branded Events & Exhibitions contract. This requirement will focus on the design and set up of branded stands at events and exhibitions, giving the Senedd a visible presence at key events, and promoting the Senedd's brand.",
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "79342000",
                        "description": "Marketing services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "UKL",
                        "country": "GB",
                        "countryName": "United Kingdom"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "value": {
            "amountGross": 270000,
            "amount": 225000,
            "currency": "GBP"
        },
        "mainProcurementCategory": "services",
        "aboveThreshold": true,
        "lots": [
            {
                "id": "1",
                "suitability": {
                    "sme": true,
                    "vcse": true
                },
                "contractPeriod": {
                    "startDate": "2029-10-26T00:00:00+01:00",
                    "endDate": "2029-10-26T23:59:59+01:00",
                    "maxExtentDate": "2031-10-26T23:59:59+00:00"
                },
                "hasRenewal": true,
                "status": "active",
                "value": {
                    "amountGross": 270000,
                    "amount": 225000,
                    "currency": "GBP"
                },
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "Cost for the Scenario outlined in the specification",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "As outlined in the specification",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "cost",
                            "name": "Cost",
                            "description": "Cost for the Scenario outlined in the specification",
                            "numbers": [
                                {
                                    "number": 40,
                                    "weight": "percentageExact"
                                }
                            ]
                        },
                        {
                            "type": "quality",
                            "name": "Quality",
                            "description": "As outlined in the specification",
                            "numbers": [
                                {
                                    "number": 60,
                                    "weight": "percentageExact"
                                }
                            ]
                        }
                    ]
                },
                "selectionCriteria": {
                    "criteria": [
                        {
                            "type": "economic",
                            "description": "Selection criteria as stated in the procurement documents"
                        },
                        {
                            "type": "technical",
                            "description": "Selection criteria as stated in the procurement documents"
                        },
                        {
                            "description": "As outlined in specification",
                            "forReduction": true
                        },
                        {
                            "type": "economic",
                            "description": "Selection criteria as stated in the procurement documents"
                        },
                        {
                            "type": "technical",
                            "description": "Selection criteria as stated in the procurement documents"
                        },
                        {
                            "description": "As outlined in specification",
                            "forReduction": true
                        }
                    ]
                },
                "renewal": {
                    "description": "The contract will initially run for 3 years. If agreed by the Commission and the supplier, there is an opportunity to extend for 2 years in 2 12-month intervals. Full details are included in the specification."
                },
                "hasOptions": true,
                "options": {
                    "description": "There may be options to attend additional events where the Commission will need to work with the supplier to ensure the Senedd is present and meets the quality the Commission expects."
                }
            }
        ],
        "communication": {
            "futureNoticeDate": "2026-05-21T23:59:59+01:00"
        },
        "status": "active",
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive flexible procedure",
        "procedure": {
            "features": "Please see specification for further detail. Further to the evaluation of the responses received we will look to invite a minimum of 5 suppliers to tender, dependant on the suitability and quality of experience submitted (assuming 5 or more suppliers respond to the Conditions of Participation). A full tender response to our requirements will be required at the Tender stage."
        },
        "techniques": {
            "hasElectronicAuction": true
        },
        "submissionMethodDetails": "https://etenderwales.ukp.app.jaggaer.com/go/07785685019E97985806",
        "submissionTerms": {
            "electronicSubmissionPolicy": "allowed",
            "languages": [
                "en",
                "cy"
            ]
        },
        "expressionOfInterestDeadline": "2026-07-13T10:00:00+01:00",
        "enquiryPeriod": {
            "endDate": "2026-07-06T10:00:00+01:00"
        },
        "awardPeriod": {
            "endDate": "2026-10-19T23:59:59+01:00"
        },
        "documents": [
            {
                "id": "L-2",
                "documentType": "biddingDocuments",
                "description": "Specification",
                "url": "https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=370555"
            },
            {
                "id": "L-1",
                "documentType": "technicalSpecifications",
                "description": "As outlined in the tender documents",
                "url": "https://etenderwales.ukp.app.jaggaer.com/go/07785685019E97985806"
            },
            {
                "id": "conflictOfInterest",
                "documentType": "conflictOfInterest",
                "description": "Not published"
            },
            {
                "id": "055770-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/055770-2026",
                "datePublished": "2026-06-12T14:36:16+01:00",
                "format": "text/html"
            },
            {
                "id": "056523-2026",
                "documentType": "tenderNotice",
                "noticeType": "UK4",
                "description": "Tender notice on Find a Tender",
                "url": "https://www.find-tender.service.gov.uk/Notice/056523-2026",
                "datePublished": "2026-06-16T11:11:16+01:00",
                "format": "text/html"
            }
        ],
        "contractTerms": {
            "financialTerms": "As outlined in procurement documents."
        },
        "riskDetails": "As outlined in procurement documents.",
        "amendments": [
            {
                "id": "056523-2026",
                "description": "Corrected pricing including VAT to 270,000 GBP."
            }
        ]
    },
    "language": "en"
}