Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Holiday Activities and Food (HAF) Booking System Platform

LINCOLNSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

18 May 2026 at 09:17

UK7 - Contract Details Notice
Award

27 Apr 2026 at 09:50

UK6 - Contract Award Notice
Summary of the contracting process

The procurement process described involves Lincolnshire County Council, located in Lincoln, UK, as the buying organisation. The contract, titled "Holiday Activities and Food (HAF) Booking System Platform," is focused on providing a cloud-based software solution for managing and booking holiday activities and food programmes. This process falls under the industry category of "software package and information systems" and the main procurement category is goods. The procurement stage is at the award and contract phase, with a contract start date of 15th May 2026 and an end date of 31st March 2029. The tender was completed using a below-threshold procurement method. The contract's gross value is £80,407, and the supplier chosen for this process is Eequ Ltd, located in London, UK. The award became active on 18th May 2026.

This tender offers significant opportunities for businesses specialising in cloud-based software solutions, particularly those that provide comprehensive booking and reporting systems. Companies that can offer training and support services, along with robust data management capabilities, will find this type of project beneficial for business growth. SMEs that fit these criteria, like Eequ Ltd, are well-suited to compete in such procurement processes, allowing them to expand their portfolio and gain valuable experience in delivering solutions for public sector clients. The potential for contract renewal, based on applicable funding, further enhances the appeal for businesses interested in long-term engagements.

How relevant is this notice?

Notice Information

Notice Title

Holiday Activities and Food (HAF) Booking System Platform

Notice Description

Provision of an on-line cloud-based commercial off-the-shelf solution which supports the booking and management of Lincolnshire County Council's Holiday Actitivies and Food (HAF) Programme. This includes data management and reporting, training for Lincolnshire County Council staff and HAF providers and customer support.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068b4e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/045239-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£80,407 Under £100K
Contracts Value
£80,407 Under £100K

Notice Dates

Publication Date
18 May 20261 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
2 Apr 20263 months ago
Contract Period
15 May 2026 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LINCOLNSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN1 1YL
Post Town
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified
Local Authority
Lincoln
Electoral Ward
Carholme
Westminster Constituency
Lincoln

Supplier Information

Number of Suppliers
1
Supplier Name

EEQU

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-068b4e-2026-05-18T10:17:03+01:00",
    "date": "2026-05-18T10:17:03+01:00",
    "ocid": "ocds-h6vhtk-068b4e",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGRB-3736-CHZN",
            "name": "Lincolnshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGRB-3736-CHZN"
            },
            "address": {
                "streetAddress": "County Offices, Newland",
                "locality": "Lincoln",
                "postalCode": "LN1 1YL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF30"
            },
            "contactPoint": {
                "name": "Jenefer Kane",
                "email": "Jenny.Kane@lincolnshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.lincolnshire.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-11506483",
            "name": "Eequ Ltd",
            "identifier": {
                "scheme": "GB-COH",
                "id": "11506483"
            },
            "address": {
                "streetAddress": "86-90 Paul Street",
                "locality": "London",
                "postalCode": "EC2A 4NE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "email": "avida@eequ.org"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGRB-3736-CHZN",
        "name": "Lincolnshire County Council"
    },
    "tender": {
        "id": "CS0058",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Holiday Activities and Food (HAF) Booking System Platform",
        "description": "Provision of an on-line cloud-based commercial off-the-shelf solution which supports the booking and management of Lincolnshire County Council's Holiday Actitivies and Food (HAF) Programme. This includes data management and reporting, training for Lincolnshire County Council staff and HAF providers and customer support.",
        "status": "complete",
        "procurementMethodDetails": "Below threshold - unknown",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "date": "2026-04-02T00:00:00Z",
            "value": {
                "amountGross": 80407,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": false,
            "suppliers": [
                {
                    "id": "GB-COH-11506483",
                    "name": "Eequ Ltd"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48100000",
                            "description": "Industry specific software package"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKF",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        },
                        {
                            "region": "UKF3",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-05-01T00:00:00Z",
                "endDate": "2029-03-31T23:59:59+01:00",
                "maxExtentDate": "2030-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Extension dependent on DfE HAF funding for a further year."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "037895-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/037895-2026",
                    "datePublished": "2026-04-27T10:50:24+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-05-01T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "language": "en",
    "contracts": [
        {
            "id": "1",
            "awardID": "1",
            "status": "active",
            "period": {
                "startDate": "2026-05-15T00:00:00Z",
                "endDate": "2029-03-31T23:59:59+01:00"
            },
            "value": {
                "amountGross": 80407,
                "currency": "GBP"
            },
            "aboveThreshold": false,
            "dateSigned": "2026-05-15T00:00:00Z",
            "documents": [
                {
                    "id": "045239-2026",
                    "documentType": "contractNotice",
                    "noticeType": "UK7",
                    "description": "Contract details notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/045239-2026",
                    "datePublished": "2026-05-18T10:17:03+01:00",
                    "format": "text/html"
                }
            ]
        }
    ]
}