Award

Holiday Activities and Food (HAF) Booking System Platform

LINCOLNSHIRE COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

27 Apr 2026 at 09:50

Summary of the contracting process

A public procurement process has been completed by Lincolnshire County Council, which involved the provision of a cloud-based booking system platform for their Holiday Activities and Food (HAF) Programme. This initiative falls under the category of software package and information systems, with specific focus on data management, reporting, training, and customer support. The tender has been awarded, marking it as a complete stage of the procurement process. Lincolnshire County Council, based in Lincoln, United Kingdom, acted as the contracting authority, with Jenefer Kane as the primary contact for this project. The awarding of the contract was made on 2nd April 2026, with the contract period extending from 1st May 2026 to 31st March 2029.

This procurement contract represents a significant opportunity for growth in the software and information systems industry, particularly for businesses specialising in cloud-based solutions. Given the contract’s focus on training and management services, companies with expertise in educational technology and customer support processes could find this area lucrative. Eequ Limited, a large company from London, successfully secured the contract, demonstrating a competitive edge in delivering commercial off-the-shelf solutions. Future extension potential exists, dependent on further Department for Education HAF funding, paving the way for continued engagement and expansion within this sector.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Title

Holiday Activities and Food (HAF) Booking System Platform

Notice Description

Provision of an on-line cloud-based commercial off-the-shelf solution which supports the booking and management of Lincolnshire County Council's Holiday Actitivies and Food (HAF) Programme. This includes data management and reporting, training for Lincolnshire County Council staff and HAF providers and customer support.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068b4e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/037895-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK6 - Contract Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Below threshold - unknown
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£80,407 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
27 Apr 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
2 Apr 20261 months ago
Contract Period
1 May 2026 - 31 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
LINCOLNSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN1 1YL
Post Town
Lincoln
Country
England

Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
Not specified

Local Authority
Lincoln
Electoral Ward
Carholme
Westminster Constituency
Lincoln

Supplier Information

Number of Suppliers
1
Supplier Name

EEQU

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-068b4e-2026-04-27T10:50:24+01:00",
    "date": "2026-04-27T10:50:24+01:00",
    "ocid": "ocds-h6vhtk-068b4e",
    "initiationType": "tender",
    "parties": [
        {
            "id": "GB-PPON-PGRB-3736-CHZN",
            "name": "Lincolnshire County Council",
            "identifier": {
                "scheme": "GB-PPON",
                "id": "PGRB-3736-CHZN"
            },
            "address": {
                "streetAddress": "County Offices, Newland",
                "locality": "Lincoln",
                "postalCode": "LN1 1YL",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKF30"
            },
            "contactPoint": {
                "name": "Jenefer Kane",
                "email": "Jenny.Kane@lincolnshire.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "https://www.lincolnshire.gov.uk/",
                "classifications": [
                    {
                        "id": "publicAuthoritySubCentralGovernment",
                        "scheme": "UK_CA_TYPE",
                        "description": "Public authority - sub-central government"
                    }
                ]
            }
        },
        {
            "id": "GB-COH-11506483",
            "name": "Eequ Limited",
            "identifier": {
                "scheme": "GB-COH",
                "id": "11506483"
            },
            "address": {
                "streetAddress": "3rd Floor, 86-90 Paul Street",
                "locality": "London",
                "postalCode": "EC2A 4NE",
                "country": "GB",
                "countryName": "United Kingdom",
                "region": "UKI41"
            },
            "contactPoint": {
                "email": "avida@eequ.org"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large",
                "vcse": false
            }
        }
    ],
    "buyer": {
        "id": "GB-PPON-PGRB-3736-CHZN",
        "name": "Lincolnshire County Council"
    },
    "tender": {
        "id": "CS0058",
        "legalBasis": {
            "id": "2023/54",
            "scheme": "UKPGA",
            "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
        },
        "title": "Holiday Activities and Food (HAF) Booking System Platform",
        "description": "Provision of an on-line cloud-based commercial off-the-shelf solution which supports the booking and management of Lincolnshire County Council's Holiday Actitivies and Food (HAF) Programme. This includes data management and reporting, training for Lincolnshire County Council staff and HAF providers and customer support.",
        "status": "complete",
        "procurementMethodDetails": "Below threshold - unknown",
        "lots": [
            {
                "id": "1",
                "status": "complete"
            }
        ]
    },
    "awards": [
        {
            "id": "1",
            "status": "active",
            "date": "2026-04-02T00:00:00Z",
            "value": {
                "amountGross": 80407,
                "currency": "GBP"
            },
            "mainProcurementCategory": "goods",
            "aboveThreshold": false,
            "suppliers": [
                {
                    "id": "GB-COH-11506483",
                    "name": "Eequ Limited"
                }
            ],
            "items": [
                {
                    "id": "1",
                    "additionalClassifications": [
                        {
                            "scheme": "CPV",
                            "id": "48000000",
                            "description": "Software package and information systems"
                        }
                    ],
                    "deliveryAddresses": [
                        {
                            "region": "UKF",
                            "country": "GB",
                            "countryName": "United Kingdom"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "contractPeriod": {
                "startDate": "2026-05-01T00:00:00Z",
                "endDate": "2029-03-31T23:59:59+01:00",
                "maxExtentDate": "2030-03-31T23:59:59+01:00"
            },
            "hasRenewal": true,
            "renewal": {
                "description": "Extension dependent on DfE HAF funding for a further year."
            },
            "relatedLots": [
                "1"
            ],
            "documents": [
                {
                    "id": "037895-2026",
                    "documentType": "awardNotice",
                    "noticeType": "UK6",
                    "description": "Contract award notice on Find a Tender",
                    "url": "https://www.find-tender.service.gov.uk/Notice/037895-2026",
                    "datePublished": "2026-04-27T10:50:24+01:00",
                    "format": "text/html"
                }
            ],
            "milestones": [
                {
                    "id": "1",
                    "type": "futureSignatureDate",
                    "dueDate": "2026-05-01T23:59:59+01:00",
                    "status": "scheduled"
                }
            ]
        }
    ],
    "language": "en"
}