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Continued Provision of a Fleet Management System

Southend-on-Sea City Council

This public procurement record has 1 release in its history.

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28 Apr 2026 at 18:17

UK7 - Contract Details Notice
Summary of the contracting process

Southend-on-Sea City Council, a public authority operating under sub-central government, concludes the award phase for its contract titled "Continued Provision of a Fleet Management System". The procurement centred in Southend-on-Sea, Essex, UK, falls within the industry category of Compliance software package. The contract dated 13 April 2026 spans until 12 March 2029, with the potential for two 12-month extensions. The award to JAAMA LTD signifies the completion of a limited competition procurement method, harnessed for projects below the threshold. The legal basis for this tender adhered to the UKPGA 2023/54 legislation.

This contract can provide significant business growth opportunities for suppliers specialising in fleet management systems and compliance software solutions. With JAAMA LTD as the chosen supplier, the contract presents a prime platform for enterprises in the software sector to offer comprehensive fleet management capabilities, including DVLA vehicle lookup, insurance policy management, and driver management. Small to medium-sized enterprises (SMEs) with expertise in digital check sheets and asset management may benefit by targeting similar upcoming projects, especially amid potential expansions due to local government reorganisations affecting councils in Essex. The continued demand for these services underscores opportunities for growth and collaboration within the UK public sector.

How relevant is this notice?

Notice Information

Notice Title

Continued Provision of a Fleet Management System

Notice Description

Southend-on-Sea City Council is looking for continued Provision of a Fleet Management System (Currently Jaama Key2 and Digital Check Sheet App. Features of the system to include (but not limited to): Accidents, Allocations, Audit Viewer, Asset Type Manager, Diary/Events, DVLA Vehicle Lookup Module, Insurance Policy Management, Maintenance, Manufacturer Recalls, MOT/Plating Management, Recovery, Road Fund Licence, Short Message Service, Supplier SMR, Tyre Management, Vehicles/Assets (Inc Disposals), Vehicle Mileage Import, Vehicle Mileage Import, Vehicle V5 Data Import, Driver Management, P11D P46 & BIK Management, Fleet Purchase Accounts, Fleet Nominal Accounts, Operating Expenses, Purchase Invoices, Purchase Transactions. Digital check sheet app includes (but limited to): Vehicle checks, Accident reporting, Vehicle mileage reading.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-068d55
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/038856-2026
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
UK7 - Contract Details Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Below threshold - limited competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48170000 - Compliance software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£60,374 Under £100K

Notice Dates

Publication Date
28 Apr 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 Apr 20264 months ago
Contract Period
13 Apr 2026 - 12 Mar 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Complete
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Southend-on-Sea City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHEND-ON-SEA
Postcode
SS2 6FA
Postcode Area
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
Not specified
Local Authority
Southend-on-Sea
Electoral Ward
Victoria
Westminster Constituency
Southend East and Rochford

Supplier Information

Number of Suppliers
1
Supplier Name

JAAMA LTD

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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